Project Administrator

SIMPEC Pty Ltd; Bunbury; On-site; AUD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an experienced Project Administrator to join their on-site team for a significant project in Wagerup. This role is crucial for providing administrative support to ensure smooth project operations. Responsibilities include managing timesheets, coordinating new starter processes, and maintaining document control. The ideal candidate will have 3-5 years of relevant experience and a Cert IV in Business Administration. Join a diverse and inclusive workplace that values your contributions and fosters professional growth.

Qualifications

• 3-5 years of industry experience in a similar role.
• Relevant qualifications in business administration or equivalent competency.

Responsibilities

• Maintain Project Master List and Timesheets.
• Assist HSE and HR personnel with new starter processes.
• Accurate data entry and submission of pay files.

Skills

Administrative Support

Document Control

Timekeeping

Data Entry

Time Management

Education

Cert IV in Business Administration

Tools

Microsoft Office Suite

Ineight

Pronto

Job description

SIMPEC Pty Ltd is a diversified services provider headquartered in Perth, Western Australia, specialising in construction and asset management within the energy, infrastructure, and resources industries.

As part of our ongoing success SIMPEC has a fantastic opportunity for an experienced Project Administrator to join our on-site team for a Wagerup based project.

About the position:

Drive in Drive Out

Roster:Monday – Friday

Hours: Up to 58 per week

Approximate duration:12+ months

The primary role of the Project Administrator is to provide administrative support to the project team

Responsibilities include.

• Maintain the Project Master List and Timesheet / Sign On Master including new starters, changes in classifications, demobilisations and crew changes.
• Cross reference of daily sign-on sheets to timesheets and validation of DWS Force Report.
• Accurate data entry of timesheet hours, applicable checks for completeness and submission of fortnightly pay file upload in accordance with internal payroll processes and deadlines.
• Assist HSE and HR personnel to coordinate seamless new starter first day process.
• Collation of information required for Daily Force Report to Client, Daily Sign Ons and Delivery Register, Plant and Equipment Pre-starts to Vendors, Project Control Weekly Report, and other reports.
• Raising of supply requisitions and invoice receipting in Pronto.
• Manage and maintain filing systems and archiving of project documentation while maintaining document control protocols.
• Maintenance of Training Matrix and HSE administrative support including uploading documents
• Coordinating stock-take and ordering of stationery.
• Arrange access, PPE preparation and collection / escorting of site visitors.

About You

• 3-5 years industry experience in a similar role
• Relevant qualification/s in appropriate discipline e.g. Cert IV in Business Administration, or equivalent demonstrated competency.
• Demonstrated administration background with previous exposure to timekeeping, accounts, document control.
• High level of proficiency and expertise using document management systems (Ineight, desirable) and Microsoft Office Suite (SharePoint and Excel in particular).
• Developed time management skills to effectively manage competing priorities and meeting deadlines.

If this sounds like you then apply now, we would love to hear from you!

At SIMPEC we recognise that we are strengthened by diversity and pride ourselves on leading positively as an Equal Opportunity Employer. We are committed to continuing to build upon the inclusivity in our workplace and ensuring that collectively, we as a team, are a diverse representation of the communities in which we operate. We recognise that diversity includes gender, age, race, disability status, sexual orientation, neurodiversity, religion, Veterans and defence service and many other aspects of your identity and experience, and strongly encourage all to apply