Project Administrator

Fulton Hogan; Brisbane; On-site; AUD 41,000 - 48,000; Part time

Job summary

Fulton Hogan Ltd is seeking a part-time Project Administrator at our Eight Mile Plains site to support the Commercial Manager and project teams. You will manage project documentation, coordination with suppliers and subcontractors, and maintain filing systems in a busy environment.

Key tasks include onboarding subcontractors, tracking actions, assisting with reports and data entry, and improving admin processes.

Qualifications

• Experience as a Project Administrator, Site Administrator or similar role is preferred.
• Experience in construction, infrastructure, engineering or project-based environments.
• Excellent written and verbal communication with internal teams, suppliers and subcontractors.
• High attention to detail and accuracy; able to manage multiple priorities.
• Proactive with follow-up actions and driving tasks to completion.

Responsibilities

• Provide day-to-day administrative support to project managers, commercial staff and site teams; coordinate processes with internal teams, suppliers and subcontractors.
• Prepare, maintain, distribute and control project documentation, correspondence, reports, records, registers, and filing systems.
• Assist with subcontractor onboarding, agreements and related documentation.
• Monitor outstanding actions, follow up stakeholders, identify overdue items and resolve issues.
• Support project reporting, data entry, tracking, presentations and status updates; maintain data across project systems.
• Contribute to continuous improvement of project administration processes and systems.

Skills

Strong organisation

Time-management

Microsoft Office

Communication skills

Attention to detail

Independent worker

Project administration

Tools

Microsoft Office Suite

Project systems

AI tools

Job description

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples’ courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don’t stand still – there are always opportunities to do more and do better.Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us – it’s a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You’ll find us partnering with local and national community groups, like Clontarf Foundation and Black Dog Institute, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.Do we offer a ‘ competitive’ salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.What’s on offer?Looking for a family-friendly role that fits around school hours?Our Infrastructure Services business based in Eight Mile Plains is seeking a reliable Project Administrator to join the team on a part-time basis. You will provide dedicated support to our Commercial Manager and play a key part in keeping project documentation, commercial processes and stakeholder coordination running smoothly across our projects. This is an excellent opportunity to contribute to a busy team while developing your skills in a dynamic environment.What you’ll do?Provide day-to-day administrative support to project managers, commercial staff and site teams, and coordinate processes with internal teams, suppliers and subcontractors.Prepare, maintain, distribute and control project documentation, correspondence, reports, records, registers and filing systems.Assist with subcontractor onboarding, agreements and associated documentation.Monitor outstanding actions, proactively follow up stakeholders, and identify/escalate overdue actions, missing information and administrative issues.Support project reporting, data entry, tracking of information, presentations, meeting materials and status updates, while maintaining accurate, up-to-date data across project systems.Support continuous improvement of project administration processes and systems.How you’ll connect to the role?Previous experience as a Project Administrator, Site Administrator or similar role, with experience in construction, infrastructure, engineering or a project-based environment preferredStrong organisation, time-management and ability to manage competing priorities while meeting project deadlines.A proactive approach with the ability to follow up actions and drive tasks to completion.Excellent written and verbal communication skills, with confidence engaging internal teams, suppliers and subcontractors.High attention to detail and accuracy, combined with strong Microsoft Office skills (Outlook, Word, Excel) and confidence learning project systems, new technology and approved AI tools.Ability to work independently and as part of a wider project team.Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone.We are committed to reconciliation and building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities.If our values resonate with you, please submit an application for the position. If you’re not sure that you meet 100% of the selection criteria, that’s okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan.For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand and the South Pacific.