Project Administration Assistant - Flexible Hours

Blacktown-City-Council; Blacktown; On-site; AUD 76,000 - 79,000; Full time

Benefits offered by this job

Flextime arrangement

12% superannuation

Competitive leave entitlements

Ongoing training and development

Fitness Passport access

Social clubs and wellbeing programs

Job summary

Blacktown City Council is seeking an Administration Assistant in the Transformational Projects team to keep day to day operations organised so project teams can focus on delivering outcomes for the community. You coordinate meetings, prepare agendas, take minutes and maintain program calendars.

You manage project records, file correspondence, prepare documents and reports, update databases, and maintain information in Council’s record management systems.

Qualifications

• Experience supporting project operations and administrative tasks.
• Ability to coordinate meetings, prepare agendas and take accurate minutes.
• Strong organisational skills with attention to detail and proactive mindset.

Responsibilities

• Coordinate meetings, prepare agendas, take minutes and maintain program calendars.
• Manage project records, file correspondence, prepare documents and reports, update databases.
• Process invoices, raise purchase orders and assist with cost reports.
• Support tender and quotation processes, assist with contract administration, respond to enquiries.
• Prepare documentation for Council reports and VIP requests; liaise with staff and stakeholders.

Skills

Meeting coordination

Minute taking

Record management

Invoice processing

Purchase orders

Tools

Databases

Project record systems

Job description

Lead with purpose. Shape progress for a growing city.

Be at the centre of a team that supports major projects across Blacktown City. As an Administration Assistant in the Transformational Projects team, you keep day to day operations organised so project teams can focus on delivering outcomes for the community.

You coordinate meetings, prepare agendas, take minutes and maintain program calendars. You manage project records, file correspondence, prepare documents and reports, update databases, and maintain information in Council’s record management systems. You also process invoices, raise purchase orders and help maintain project cost reports.

You support tender and quotation processes, assist with contract administration, respond to general enquiries, and prepare documentation for Council reports and VIP requests. You work closely with staff, consultants and other stakeholders to ensure information is accurate, up to date and easy to access.

This role suits someone who is organised, proactive and comfortable managing competing priorities. If you communicate well, pay close attention to detail and enjoy providing high quality administrative support in a project environment, we’d love to hear from you.

At Blacktown City Council, good people make great teams, and great teams build great cities. Here, you will find the stability and support to keep growing, along with:

• a term-contract, full-time role for up to 9 months with one of Australia's largest councils
• an entry level salary commencing at $1,468.72 per week
• access to Council's flextime arrangement
• 12% superannuation and competitive leave entitlements
• ongoing training and development support
• access to Fitness Passport, social clubs and wellbeing programs.

Our commitmentto safety

Blacktown City Council is committed to safety. We have introduced alcohol and other drug testing at the pre-employment phase, and via a series of random and cause testing.

We are a child safe organisation that supports and promotes the safety, wellbeing and empowerment of children.

For more detail on this opportunity, click here to view or download the position description.

Contact officer: Rabeya Nusrat on 9839 6911

Internal ref: Term contract - up to 9 months

Personal Details * Required field

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Questions

Please select the option which best describes your qualifications in Business Administration. *

• Certificate III or IV
• Diploma
• Degree
• Other
• If you selected 'Other' in Question 1, please specify your qualification.
Please select the option that best reflects your years of experience in providing administrative support in a project environment. *
• Less than 3 years
• 3 - 5 years
• 6 - 7 years
• Over 7 years
• Please describe your experience in an administrative function or similar role. *
• Please describe your experience in using computer software programs including Microsoft Office. *
• Please explain how you establish and maintain close working relationships with key stakeholders. *
Do you hold a current class "C" drivers licence? *
• Yes
• No
Which of the following best describes your eligibility to work in Australia? *
• Australian or New Zealand Resident
• Temporary Resident with permission to work in Australia (Visa)
• Working Holiday Visa
• Other
• If other, please explain further here:
Do you currently or have previously worked for Blacktown City Council? *
• I have never worked for Council
Are you a current trainee or apprentice with Blacktown City Council? *
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Where did you see this position advertised? *
• Blacktown City Council website
• SEEK
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EEO data collection question - Please note providing this information is voluntary. Any information that you do provide will remain confidential and will only be used for statistical information to assist with equity and diversity policy development.Have you ever been a serving full-time member of the Australian Defence Force, or a reservist? *
• Yes
• No
EEO data collection question - Please note providing this information is voluntary. Any information that you do provide will remain confidential and will only be used for statistical information to assist with equity and diversity policy development.Do you identify as Aboriginal or Torres Strait Islander?
• Yes
• No
• EEO data collection question - Please note providing this information is voluntary. Any information that you do provide will remain confidential and will only be used for statistical information to assist with equity and diversity policy development.Are you Male, Female or Other?
EEO data collection question - Please note providing this information is voluntary. Any information that you do provide will remain confidential and will only be used for statistical information to assist with equity and diversity policy development.Is English the primary language spoken at home?
• Yes
• No
• EEO data collection question - Please note providing this information is voluntary. Any information that you do provide will remain confidential and will only be used for statistical information to assist with equity and diversity policy development.Do you have a disability?
• Do you require any assistance or support to assist you in this recruitment process? Please include details of any employment support provider you may be using.
DeclarationI certify that the above information is accurate and I understand that if I have provided false or misleading information it may result in a decision not to employ me, or, if already employed, may lead to a review of your contract of employment. *
• I understand the above
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