Program Coordinator - Innovation

Fortescue; City Of Kalamunda; On-site; AUD 90,000 - 130,000; Full time

Job summary

Fortescue is seeking an organised coordinator to provide executive, technology portfolio and strategy support to the Science Director at our Perth office. You will help plan, monitor priorities, and prepare briefings for decision-making, while coordinating across Science, Engineering, Operations, Commercial and Finance teams.

You will handle sensitive information, manage calendars, and maintain governance records.

Qualifications

• Demonstrated experience in executive support, project or program coordination, business support, or a similar role.
• Strong planning, organisation and administrative skills, with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, including the ability to summarise complex information clearly.
• Intermediate to advanced competency with Microsoft Office applications and confidence using project or information management systems.
• Sound judgement, discretion and attention to detail when handling confidential or sensitive information.
• Ability to work independently and build effective working relationships across multidisciplinary teams.
• Experience with SAP, budget tracking, procurement or project reporting is desirable.
• Bachelor’s degree in a science or commerce field, with relevant experience in an innovation environment.

Responsibilities

• Act as the Science Director’s key coordination point, managing priorities, scheduling and requests, anticipating needs and escalating significant matters.
• Coordinate science and innovation portfolio governance, including planning reviews, meetings, agendas, decision records and follow-up actions.
• Maintain oversight of priority programs, tracking milestones, resources, budgets, risks and dependencies, and identifying issues requiring action.
• Consolidate technical, commercial and operational information into clear briefings, reports, business cases and recommendations.
• Coordinate across Science, Engineering, Operations, Commercial and Finance teams, clarifying responsibilities, resolving barriers and escalating risks.
• Manage engagement with universities, research organisations, government bodies and technology partners, including briefings and follow-up actions.
• Monitor budgets, resources, procurement and financial records, identifying variances and supporting compliance with corporate processes.
• Maintain portfolio dashboards, reporting tools, governance records and systems to support visibility, accountability and decision-making.
• Manage confidential and commercially sensitive information, ensuring accurate records, appropriate document control and governance compliance.

Skills

Executive support

Project coordination

Budget tracking

Stakeholder management

Communication

Documentation

Education

Bachelor’s degree in science or commerce

Tools

SAP

MS Office

Job description

About Us

Fortescue is both a proud West Australian company and a global green solutions business. We are recognised for our culture, innovation and industry-leading development of infrastructure, mining assets and green energy initiatives.

Our Opportunity

Work Location: 841 Abernethy Road, Forrestfield - Fortescue's Perth office is located on the traditional lands of the Whadjuk people. Some flexibility required on travel to Perth Office locations

Roster: Monday to Friday

Fortescue is seeking a highly organised and proactive coordinator to provide executive, technology portfolio and strategy support to the Science Director. The role helps maintain oversight of priority science and technology activities, prepares clear information for planning and decision-making, and ensures meetings, commitments and follow-up actions are managed effectively.

The successful candidate will be comfortable coordinating across multidisciplinary teams, handling sensitive information and responding to changing priorities.

Key Responsibilities

• Act as the Science Director’s key coordination point, managing priorities, scheduling and requests, anticipating needs and escalating significant matters
• Coordinate science and innovation portfolio governance, including planning reviews, meetings, agendas, decision records and follow-up actions
• Maintain oversight of priority programs, tracking milestones, resources, budgets, risks and dependencies, and identifying issues requiring action
• Consolidate technical, commercial and operational information into clear briefings, reports, business cases and recommendations
• Coordinate across Science, Engineering, Operations, Commercial and Finance teams, clarifying responsibilities, resolving barriers and escalating risks
• Manage engagement with universities, research organisations, government bodies and technology partners, including briefings and follow-up actions
• Monitor budgets, resources, procurement and financial records, identifying variances and supporting compliance with corporate processes
• Maintain portfolio dashboards, reporting tools, governance records and systems to support visibility, accountability and decision-making
• Manage confidential and commercially sensitive information, ensuring accurate records, appropriate document control and governance compliance.

Qualifications and Experience

• Demonstrated experience in executive support, project or program coordination, business support, or a similar role
• Strong planning, organisation and administrative skills, with the ability to manage competing priorities and deadlines
• Excellent written and verbal communication skills, including the ability to summarise complex information clearly
• Intermediate to advanced competency with Microsoft Office applications and confidence using project or information management systems
• Sound judgement, discretion and attention to detail when handling confidential or sensitive information
• Ability to work independently and build effective working relationships across multidisciplinary teams
• Experience with SAP, budget tracking, procurement or project reporting is desirable
• Bachelor’s degree in a science or commerce field, with relevant experience in an innovation environment.

Our Commitment

Fortescue is deeply committed to providing a safe culture that builds respect, fosters inclusiveness, and values diversity. We celebrate individual strengths and team members from all backgrounds are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with across the world. Diverse backgrounds include First Nations Peoples, people with differing abilities, LGBTIQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

https://fortescue.com/careers