Program Coordinator

Queensland Rail; City of Brisbane; On-site; AUD 117,000 - 128,000; Full time

Benefits offered by this job

Competitive salary

Plus super

Major project involvement

Rail industry leader

Collaborative team

Work life balance

Citytrain travel

EAP program

Job summary

Queensland Rail’s Major Projects division is seeking a Program Coordinator to support The Wave Greenfield Stage 2 Project from planning through delivery. You will coordinate governance, reporting, meetings and information management across a multidisciplinary team and external stakeholders to ensure alignment with project objectives.

The role requires strong coordination, governance and stakeholder engagement skills, with the ability to manage complex documentation and maintain effective

Qualifications

• Experience applying project management methodologies in multidisciplinary environments.
• Strong coordination skills across governance activities and deliverables.
• Proven ability to maintain documentation, records and information management across stakeholders.
• Excellent stakeholder relationship management and communication through written and oral channels.

Responsibilities

• Coordinate and maintain Project Governance documentation, Project Definition, Scope, Stakeholder Plan and Options Analysis for The Wave project.
• Maintain Project Plans and related documentation to ensure alignment with Queensland Rail frameworks.
• Develop and administer project meeting documentation, stakeholder engagement activities and reporting for the Project Director.
• Support the team in identifying and delivering project requirements, addressing issues and mitigating risks.
• Coordinate meetings, workshops and governance forums, including agendas, minutes and action registers.
• Build and maintain strong client and stakeholder relationships including Transport and Main Roads and delivery partners.
• Support governance, document control and information management for timely exchange of project information across stakeholders.

Skills

Project management

Stakeholder engagement

Governance

Coordination

Documentation

Negotiation

Job description

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You’ll connect Queensland. We’ll connect you to an amazing career.
Our team of over 7,500 and our customers are central to everything we do, we have a proud history as a safe and reliable railway operator, with a commitment to ensuring that our operating systems reflect the highest standards. Queensland Rail inspires innovative thought, passionate motivation, teamwork, and forward thinking, where our people can achieve their own career aspirations.

Why Queensland Rail?

We will provide you with an exciting and diverse career opportunity to join a company that continues to strive in the delivery of a modern and world-class railway provider, you will be able to lead and apply your innovative thoughts to enhance our rail network. For this role we also offer:

• Highly competitive salary plus 12.75% super
• Opportunity to be part of a major legacy project
• Join a rail industry leader
• Collaborative and engaged workplace and team environment.
• Genuine work life balance
• Free Citytrain travel to and from work and access to other free or discounted SEQ rail travel
• Employee Assistance Program (EAP) providing employees with holistic and contemporary health and wellbeing programs.

About this role:

Join Queensland Rail’s Major Projects division and play a key role in the delivery of The Wave Greenfield Stage 2 Project as a Program Coordinator.

In this exciting opportunity, you will utilise your project coordination, governance and stakeholder engagement skills to support the successful delivery of a major rail infrastructure project. Working within a complex, multidisciplinary environment, you will coordinate project reporting, governance activities, meetings, action tracking and information management processes, ensuring effective communication and alignment across the project team and key stakeholders.

As a central coordination point for the project, you will work closely with internal and external stakeholders to support decision-making, facilitate information flow and contribute to the successful delivery of project objectives.

About the Opportunity:

This fixed-term position is available through to 31 January 2032, offering the opportunity to be part of a transformational infrastructure project from planning through to delivery.

Working within a flexible and collaborative project environment, you will work across a variety of locations including Queensland Rail's Carseldine Office, Transport and Main Roads and Queensland Rail CBD offices, client offices and project sites. The successful candidate will enjoy a dynamic work environment and be comfortable adapting their work location to meet project and stakeholder requirements.

Salaries are between $117k-128k + super.

You can expect some of your responsibilities to include:

• Coordinate and maintain all Project Governance documentation, Project Definition, Project Scope, Stakeholder Plan and Options Analysis to support the delivery of The Wave, on behalf of the Project Director and project team.
• Coordinate and maintain Project Plans and all associated project documentation to ensure accuracy, consistency and alignment with Queensland Rail project management frameworks and reporting requirements.
• Develop, coordinate and administer project meeting documentation, stakeholder engagement activities and project reporting requirements on behalf of the Project Director for The Wave Greenfield Stage 2 Project
• Assist the project team in ensuring project requirements are effectively identified, managed and delivered, while proactively addressing issues, mitigating risks and identifying opportunities for continuous improvement.
• Coordinate meetings, workshops and governance forums across project teams, stakeholders and external agencies, including the preparation of agendas, minutes, action registers and associated records management.
• Develop and maintain strong client and stakeholder relationships which support the achievement of The Wave program objectives, including engagement with Transport and Main Roads, Queensland Rail Subject Matter Experts, delivery partners and other key stakeholders.
• Support project governance, document control and information management processes to ensure timely, accurate and consistent exchange of project information across stakeholders.

What you can bring to the role:

• High level of skill in the application of project management methodologies within a multidisciplinary project management environment in accordance with recognised best practice project management methods.
• High level of organisational and coordination skills, with the ability to manage competing priorities, governance activities and project deliverables across a complex project environment.
• Demonstrated ability to coordinate project documentation, records and information management processes, ensuring accuracy, consistency and effective communication across a broad range of stakeholders.
• High level of skill in developing constructive stakeholder relationships and engaging stakeholders throughout the project.
• High level of consultation and negotiation, oral and written communication skills.
• Substantial skill in recognising and resolving issues associated with project tasks.
• Substantial skill in scoping, managing and implementing project tasks.

Progress that Counts

Joining Queensland Rail means being part of an exciting future where you'll welcome millions of international passengers for the 2032 Olympic and Paralympic Games. Our Cross River Rail project will transform travel across the South East Queensland network, doubling passenger journeys to 80 million over the next decade.

To support this growth and enhance customer experiences, we're committed to key initiatives, including The Wave project forthe Sunshine Coast along with Beerburrum to Nambour upgrade, building three new Gold Coastline stations, implementing the $5.75 billion Logan and Gold Coast Faster Rail Project, introducing 65 new Next Generation Rolling Stock trains, improving station accessibility at eight main stations, boosting North Coast Line capacity and upgrading Central Station.

Your journey matters. Make it with us.

There has never been a more exciting time within Queensland Rail. We offer boundless opportunities to support your career today and for your future.

Applicants for roles at Queensland Rail may undergo pre-employment alcohol and drug testing if they advance in the recruitment process. The selection process may include psychometric assessments, pre-employment health checks and background screenings, which could involve criminal history and credit checks.

We’re a team of thousands and we’re proud of our individual journeys and stories. And as we grow, we need more diverse backgrounds and perspectives than ever before. We are committed to facilitating a barrier-free recruitment process and work environment. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Queensland Rail pays its respect to Elders past and present. Queensland Rail also acknowledges the contributions of First Nations (Aboriginal and Torres Strait Islander) peoples within Queensland Rail and the communities we serve.