Procurement Officer

TAFE Queensland; City of Brisbane; On-site; AUD 85,000 - 120,000; Full time

Job summary

TAFE Queensland in Brisbane is seeking a dedicated Procurement Officer to manage end-to-end procurement for a diverse range of goods and services, including information technology, in line with Queensland policies. Reporting to the Procurement Team Leader, you will handle planning, supplier research, contract drafting, and adherence to guidelines, while promoting value, fairness and customer focus.

This is a temporary, full-time role based on a campus and can be negotiated; experience with

Qualifications

• End-to-end procurement planning and execution including ITO, RFQ, evaluation, award and contract development.
• Experience with standing offer arrangements or panels across diverse industries.
• Strong communication and stakeholder engagement to advise clients and suppliers.

Responsibilities

• Procure goods and services effectively within policy, ensuring cost effectiveness, timeliness, quality, fairness and compliance.
• Assist with procurement planning, market analysis, risk analysis and strategy development.
• Develop and structure RFQ/ITO documents, evaluation criteria and contract management.
• Assist with purchasing guidelines and work instructions to align with policy.
• Exercise purchasing delegation and support contract owners in performance management.
• Provide timely advice to clients on procurement processes and improvements.

Skills

Procurement planning

Supplier research

Contract management

Stakeholder engagement

Team collaboration

Education

Queensland Govt Procurement Certification Level 2

Level 3 Diploma in Procurement and Contracting

Tools

Technology One

Job description

TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training (VET) provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. Our award-winning training is delivered on campus, online, and in the workplace to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies.

By working at TAFE Queensland, you can be part of a highly experienced workforce that is closely connected with their industries and dedicated to delivering best practices and innovative training.

As theProcurement Officeryou will be responsible for:

• Provide professional advice on procurement best practice and undertake the procurement process for a diverse range of goods and\/or services for clients, including information technology.

This position reports to the Procurement Team Leader.

This is a Temporary, Full-Time opportunity, to 22 December 2028unless otherwise determined.

The position will be based at a TAFE Queensland campus and can be negotiated.

Key Responsibilities

• Procure goods and services effectively and efficiently within the bounds of the Queensland Procurement Policy and TAFE Queensland Procurement and Purchasing Policy, Procedure, Framework and associated templates, with a regard to cost effectiveness, timeliness, quality, fairness and compliance with specifications and with an emphasis on client satisfaction.
• Assist with procurement planning, including supplier research, market analysis, risk analysis and strategy development.
• Development and structuring of requests for quote and invitations to offer, evaluation criteria and administering the offer process, including the evaluation documentation, negotiation and drafting of contracts and contract management.
• Assist with the development of purchasing practices, guidelines and work instructions to align with agencies strategic and operational planning.
• Exercise a purchasing delegation in accordance with the prescribed delegation, rules and accountabilities for this position.
• Undertake forward procurement planning, including spend analysis and client meetings to gather information.
• Assist with the development of contract management documentation and advice to ensure contract owners effectively manage supplier performance and contract value.
• Monitor, analyse and undertake regular audits of all Purchasing methods to ensure efficient practices and compliance with Departmental and State Purchasing Policies
• Provide accurate and timely advice and assistance to clients in relation to all aspects of the procurement and purchasing process.
• Investigate and initiate improvements in purchasing methodologies to minimise cost and maximise efficiencies, and improvement in business processes and practices.
• Provide high level support to the Procurement Team Leader and provide support within the Procurement Team.
• Undertake research and development on matters relating to business functions, ensuring day to day activities align with business operations.
• Contribute to the success of transformation and cultural change through promoting and modelling the values of Safety First, Working Together, Focusing on our Customer, Taking Responsibility and Showing Initiative.

How you will be assessed

The ideal applicant will be someone who has the following key capabilities:

• Demonstrated ability to successfully plan and deliver end-to-end procurement processes, including Invitations to Offer (ITO), Requests for Quotation (RFQ), evaluation, award, and contract development. This includes procuring from standing offer arrangements or panels across a broad range of industries and product types.
• Demonstrated ability to work effectively in a team environment, including analysing work practices and systems, providing on the job training and contributing to the development of staff.
• Well-developed communication, consultation, liaison and interpersonal skills with the ability build and maintain positive working relationships with clients, stakeholders, staff and management and to provide advice to the same in relation to the purchase of goods and services, the requirements of the Queensland Purchasing Policy and TAFE Queensland Procurement and Purchasing Policy, Procedure, Framework and associated templates.
• Proven skills in the use of various computer software including word processing, spread sheeting, databases and financial management systems, preferably within the context of a purchasing function.
• Displays the initiative, attitude and ability to thrive within a dynamic, challenging and changing environment.

Highly Desirable Requirements

• Queensland Government Procurement Certification Level 2 (Intermediate) and Level 3 Diploma in Procurement and Contracting or other comparable local, state or federal government certification.
• Previous experience in Queensland State Government in a Procurement role.
• Experience with Technology One software products.

Job Reference Number:TQ2026-1036

Rob Swan
Procurement Team Leader
********@tafeqld.edu.au