Processing Officer

Uniting Church in Australia, Queensland; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

Uniting Church in Australia, Queensland is seeking a finance professional to efficiently manage accounts payable and receivable. The role supports timely processing, accurate records, and adherence to internal controls across Synod Office, Enterprises and related units.

The successful candidate will bring accounting knowledge, GST understanding, Excel proficiency and strong collaboration with colleagues and external partners to ensure compliant financial administration.

Qualifications

• Foundational knowledge of accounting principles and GST.
• Familiarity with financial controls and reporting.
• Proficient in financial systems and Microsoft Excel.
• Team-oriented with strong stakeholder relationships.

Responsibilities

• Process accounts payable by coordinating vendor transactions and payment runs.
• Manage fringe benefit claims, corporate card processing and related records.
• Support accounts receivable including invoicing and debt clarity.
• Maintain accurate records and assist with monthly closings and audits.
• Provide service-minded support to internal/external stakeholders.

Skills

Accounting basics

GST knowledge

Excel proficient

Financial systems

Stakeholder teamwork

Education

Certificate 3 in Business Administration

Tools

Excel

Accounting software

Job description

• Job CategoryProfessionals


• Employee TypeFP - Full-time Permanent

Contact information

• Contact Phone[phone] ***


• Contact ************@ucaqld.com.au

Description

The organisation:

The Uniting Church in Australia is a passionate and diverse Christian church, a community of people who are shaped by Jesus' teaching and example. The church in Queensland includes congregations, faith communities, presbyteries, schools and colleges, early learning centres, hospitals, aged care centres and many expressions of mission and community service. We are a multicultural church, committed to reconciliation with First Peoples and social justice for all, seeking to steward our resources wisely in the furtherance of God’s mission in the world.

The Queensland Synod is the state council of the Uniting Church who come together every 18 months for Synod in Session - a meeting to discern together and make decisions for the management of the Synod.

The Office of the Synod’s purpose is to act upon the discernment of the Synod, to enable, equip and encourage a renewing and growing Church across Queensland. We are mission-driven, service-orientated and relationally focused.

Position purpose:

This role supports the effective operation of the Finance function by delivering accurate, timely and compliant processing of accounts payable, accounts receivable and related financial transactions for the Synod Office, Enterprises and Uniting Early Learning business units. The position maintains reliable financial records, supports strong internal controls and provides responsive service to internal and external stakeholders, enabling efficient financial administration across Synod operations.

Key responsibilities:

Accounts Payable

• Coordinate end-to-end accounts payable processing, including vendor transactions, payment runs, fringe benefit claims, corporate credit card processing and related financial records.


• o Process financial transactions accurately and within agreed timeframes, ensuring compliance with internal policies, delegations and approval requirements.


• o Maintain complete and accurate supporting documentation for all transactions to meet audit, management and recordkeeping requirements.


• o Set up and maintain vendor records, including tax details, contact information, banking details and posting group status.


• o Complete weekly vendor and fringe benefit payment runs and reconcile corporate credit card statements within agreed timeframes, escalating incomplete or unapproved claims as required.


• o Provide practical guidance and support to ministers, credit card holders and other stakeholders on Webexpenses, claims processing and compliance requirements.


• o Process stipend journals, standing payments and related records accurately and in accordance with approved processes.


• o Review, approve and process fringe benefit claims in line with policy, audit and compliance requirements.


• o Respond to accounts payable, fringe benefits and credit card enquiries in a timely, professional and service-focused manner.


• o Contribute to continuous improvement initiatives that strengthen financial processes, controls and stakeholder experience.

Accounts Receivable

• Coordinate accounts receivable processing, including customer account maintenance, invoice processing, receipting, direct debit processing and debt collection activities.


• o Maintain accurate customer records and ensure invoices, receipts and direct debits are processed correctly and reconciled to supporting documentation.


• o Monitor outstanding invoices, follow up overdue amounts and elevate unresolved matters or data quality issues in a timely manner.


• o Process customer refunds for UCA entities and enterprise customers.

Other responsibilities

• Model the values of the Uniting Church in all professional interactions and comply with Synod policies, procedures, delegations and health and safety requirements.


• Undertake other duties as required that are consistent with the scope, classification and capability requirements of the role.

Key performance indicators:

• Complete the weekly vendor and fringe payment runs as per agreed timelines


• Closure of Accounts payable processing and Accounts Receivable processing as per agreed month end timeline


• Monthly reconciliation of accounts payable and accounts

Summary

Qualifications:

• Certificate 3 in Business Administration (desirable)

Experience and skills:

• Foundational knowledge of accounting principles and GST, with the ability to analyse financial documents and use accounts payable systems effectively.


• Familiarity with financial controls and reporting, ideally from a corporate environment.


• Proficient in financial systems and Microsoft Excel, with strong time management and workload prioritisation skills.


• Team-oriented, personable, and committed to building strong relationships with stakeholders across the Church and its agencies.