Practice Assistant (Administrative Support) | Corporate | Melbourne

HPX Group Pty; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Mentorship and development

Team events

Equity under ESS

Extra leave

Birthday leave

Job summary

Hamilton Locke in Melbourne is seeking a Legal Practice Assistant to support our Corporate team with high-quality legal and administrative help. You will work closely with partners and fee earners to ensure smooth operations and client service in a busy office environment.

Ideal candidates have at least 2 years of administrative experience in the legal sector, strong calendar management, attention to detail, and proficient MS Office and document management skills.

Qualifications

• 2+ years of administrative experience within the legal industry or professional environment
• Strong attention to detail and ability to manage multiple stakeholders and priorities
• Proficient in MS Office and document management systems

Responsibilities

• Provide comprehensive administrative and legal support to a small Banking and Finance Partners team
• Manage complex calendars and email correspondence, schedule internal and external meetings, coordinate travel
• Client liaison and communication
• Billing and expense management
• Conducting searches
• Maintain client and matter records, documents and databases
• Ad hoc administrative duties including printing, scanning and photocopying

Skills

Administrative support

Calendar management

Communication

MS Office

Tools

Billing software

Document management system

Job description

About Us

Hamilton Locke is a law firm evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy, reacting quickly to change, providing exceptional service and finding creative solutions to deliver smart advice.

We are part of the HPX Group, which was proudly named one of AFR BOSS Best Places to Work 2025. Within that group, Hamilton Locke was also recognised as Law Firm of the Year at the 2025 Australian Law Awards, a reflection of our commitment to doing things differently and creating an exceptional experience for both our people and clients.

We have built a people-centric business from day one, bringing together top talent from across the globe. We are driven by maximising the people experience - PX and creating a vibrant culture. We believe a strong PX drives the best possible client experience - CX and therefore we strive to create a work environment focused on learning, teamwork and collaboration, underpinned by a values-based leadership model.

The Role

We are seeking a Legal Practice Assistant to support our Corporate team in Melbourne. You will work closely with our partners and fee earners, providing high-quality legal and administrative support to ensure the smooth and efficient running of both practices.

This is ideally a full-time, office-based role in our Melbourne office, where you will be a key contributor to team operations and client service. It will allow you to utilise your strong interpersonal and communication skills, as well as your excellent organisational and administrative abilities, while playing an integral role in our continued growth and success.

We are looking for someone who is enthusiastic, proactive, hard-working and brings a positive, can-do attitude to the team.

Responsibilities

• Provide comprehensive administrative and legal support to a small team of Banking and Finance Partners
• Manage complex calendars and email correspondence, scheduling internal and external meetings and coordinating travel arrangements
• Client liaison and communication
• Billing and expense management
• Conducting searches
• Maintain client and matter records, documents and databases
• Ad hoc administrative duties including printing, scanning and photocopying

We’re looking for someone:

• Ideally with 2 years plus administrative experience within the legal industry, or otherwise administrative experience in a professional environment
• With strong attention to detail and the ability to efficiently manage multiple stakeholders and priorities
• Intermediate Microsoft Office Suite, billing and document management system skills
• Who is an effective communicator and excellent organisational abilities
• Who is confident and self-motivated
• A proficient problem solver, adept at identifying and resolving challenges
• A commitment to providing a high level of administrative support to the team
• Positive, collaborative and able to work effectively as part of a team.

What’s in it for you

• Be mentored in a supportive environment, with access to quality work and professional development opportunities
• A fun, collaborative and high-performing team environment with regular social events, and training days
• A competitive remuneration package, including equity pursuant to the Group’s ESS
• An extra week’s leave, as part of our employee personal development program
• Full-day birthday leave.

Please note, applicants must be an Australian Citizen or permanent resident to apply.

For more information on Hamilton Locke, please visit https://hamiltonlocke.com.au/ or follow us on LinkedIn here.

Accessibility and Inclusion

At Hamilton Locke and HPX Group, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender, gender identity, sexual orientation, age, ability, cultural backgrounds, and family and caring arrangements.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. If you require any support or reasonable adjustments to complete your application, please contact us at [e-mail].

Agency submissions

HPX Group does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners, hiring managers or other employees - this will not constitute as an introduction to the firm and HPX Group will not be liable for a fee.

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