Personal Assistant

Pladis Global; Sydney; On-site; AUD 90,000 - 140,000; Full time

Benefits offered by this job

Annual Incentive Plan (AIP)

Private medical Insurance

Enhanced parental leave

Cycle to work scheme

Discounted gym membership

Employee Assistance Programme

Training and development opportunities

Job summary

pladis Global is seeking an experienced Personal Assistant to support senior HR leadership and the wider leadership team. The role focuses on diary and travel management, meeting coordination, and project support in a fast-paced, global environment.

You will work closely with global and regional teams, manage procurement and cost centres, and help drive process improvements across the PA network. A proactive, collaborative mindset is essential.

Qualifications

• Strong organisational skills
• Experience providing PA support to senior HR leaders
• Proven ability to work independently with minimal instruction
• Experience in a fast-paced business
• Strong partner management experience
• Microsoft Office / Outlook / SharePoint proficiency

Responsibilities

• Diary management for UK Leadership Team members
• Coordinate travel arrangements
• Manage and coordinate internal and external meetings, including agenda, minutes and attendees
• Organise conferences and meetings
• Manage projects and initiatives
• Coordinate onboarding inductions for extended leadership team
• Collaborate with global/ regional/ site teams on business activities
• Maintain alignment with the wider PA network and seek process improvements
• Manage requisitions and purchase orders and cost centre administration
• Email management and responding on behalf of Leadership team
• Prepare PowerPoint presentations
• Set up and own team SharePoint sites

Skills

Organisational skills

PA support (senior HR)

Independent worker

Fast-paced environment

Partner management

MS Office / Outlook / SharePoint

Tools

SharePoint

MS Office

Job description

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to bepurpose-led,resilientandpositiveto succeed here because we expect pace andagility, we insist oncollaborationand demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact

Site Introduction

In , pladis proudly opened the doors to our vibrant global hub, the MIU Campus. Located in the heart of Chiswick Park, West London. Just a short -minute walk from Gunnersbury Station, our campus is nestled within acres of beautifully landscaped gardens, offering a welcoming and inspiring environment for all. Chiswick Park is home to both our UK and Global Corporate teams, bringing together diverse teams across the business.

What will this role achieve?

You will work with specific UK Leadership team members to support diary management, team coordination and other support activities to ensure that the leadership team member is able to operate effectively and manage the team to deliver their business objectives. Your days will be varied due to the unique requirements of each team and activities may include conference organisation, travel arrangements, diary management, PO management and meeting preparation. Overall you will need to be extremely proactive, collaborative and a standout colleague to the team!

What will be your key deliverables?

• Diary Management for the UK Leadership Team members
• Coordinating travel
• Managing and coordinating internal and external meetings including prioritising the agenda, taking minutes, managing attendees
• Conference and meeting organisation
• Managing projects and initiatives
• Coordinating onboarding inductions of extended leadership team
• Collaborating closely with global / other region / site teams to support business activities
• Maintaining alignment and collaboration with wider PA network, actively seeking opportunities for process and organisation improvement
• Managing requisitions and purchase orders
• Cost centre management
• Email management and response on behalf of Leadership team member
• Crafting power point presentations
• Proactive set up, management and ownership of team share-point sites

Bring your experience!

Essential

• Strong organisational skills
• experience of providing PA support to senior HR stakeholders/leaders
• Proven ability to work independently and drive initiatives with minimal instruction
• Experience of working within a fast-paced business
• Strong partner management experience and ability to manage multiple tasks
• Microsoft office / outlook / SharePoint expertise

What will the interview process be?

• Initial Telephone call with Talent Acquisition
• st stage interview – minutes competency-based interview based on our company values and your experiences.
• nd stage interview – minutes – a technical interview to understand your skill set/case study or presentation interview.

What does pladis offer you?

• Annual Incentive Plan (AIP) – this is the business’s annual bonus scheme.
• Opportunity to self-enrol into Health Cash Plan
• Private medical Insurance (if eligible by grade)
• Enhanced parental leave and a supportive phased return-to-work program to help colleagues balance family and career.
• Stakeholder Pension Scheme
• Life Assurance Cover ~ upon enrolment to Stakeholder Pension Scheme
• days + bank holidays
• Holiday Enhancement Scheme
• Volunteering Day per year
• Cycle to work scheme
• Discounted gym membership – Carlisle and Chiswick only
• Discount and Cashback Scheme – make your everyday spending work hard for you on major high street brands, supermarkets and services
• Access to Employee Assistance Programme
• Financial Wellbeing Support
• Access to great training and development opportunities

Our Values

Purpose led – We’re energised and guided by our purpose to bring happiness with every bite

Agile – We’re ever evolving, we never stand still, always improving for our customers and our consumers.

Positive – We’re highly motivated optimistic, courageous, and we inspire each other to be better

Resilient - We’re persistent in the face of setbacks, quick to adapt, learn and move forward

Collaborative – We gain strength from operating as one pladis, winning and succeeding together

Best mix of ingredients

pladis is an equal opportunities employer, like every great recipe we’re a thoughtful mix. A happy and inclusive place to work that’s as diverse as our consumers and the communities we support, live and work in, all around the world. Where every voice is heard, and difference is celebrated. Where fresh perspectives and new ideas help us grow and thrive.

Accessibility at Chiswick:

Our Chiswick site has step-free access, accessible entrances nad lifts between floors to support with individuals with mobility needs. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to receive other benefits and privileges of employment, and where possible to perform key job functions.

pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.