Personal Assistant

Peter MaCallum Cancer Cente - Peter Mac; City of Melbourne; On-site; AUD 69,000 - 86,000; Part time

Benefits offered by this job

Salary packaging options

Health and wellbeing program

Flexible, hybrid working practices

Public transport access

Job summary

Peter MacCallum Cancer Centre is seeking a Personal Assistant to support Professor Loi during a 7-month maternity leave. The role involves coordinating complex schedules, travel, and communications within a leading cancer research environment in Melbourne.

The successful candidate will assist with high-level administrative tasks and contribute to efficient workflow across multiple laboratories. We seek candidates with at least 3 years of executive support experience in healthcare or academia,

Qualifications

• Minimum 3 years' experience providing administrative support to executives or academic leaders in a complex, multi-faceted environment.
• Demonstrated experience in a healthcare, research, or academic setting.
• Discretion dealing with confidential and sensitive information.
• Demonstrated ability to provide excellent customer service.

Responsibilities

• Provide comprehensive operational and administrative support to Professor Loi and the Loi Laboratory.
• Manage scheduling, travel, and correspondence in a busy, high-demand environment.
• Coordinate meetings, events, and reimbursements with internal stakeholders.
• Maintain documentation and ensure timely completion of tasks.

Skills

Executive support

Healthcare environment

Discretion and confidentiality

Customer service

Tools

Microsoft Office

Patient Administration systems

Job description

Select how often (in days) to receive an alert:

• 7 month fixed-term, part-time role (parental leave coverage).
• 64 hours per fortnight - 4 days per week,
• Up to $69,438.00 (HS2) - $85,597.00 (HS25) per annum - full-time equivalent pro-rated for part-time.
• Attractive salary packaging options are available.

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.

About the role

Professor Sherene Loi is a clinician–researcher who holds several key leadership roles, including:

• Senior Consultant Medical Oncologist, Breast Service
• Group Leader, Translational Breast Cancer Genomics and Therapeutics Laboratory
• Breast Stream Lead, Parkville Clinical Trials Unit

This fixed-term position provides comprehensive operational and administrative support to Professor Loi—an internationally recognised clinician scientist—and the Loi Laboratory during a 7-month maternity leave period commencing in November 2026. Salary will be commensurate with skills and experience.

The Personal Assistant will support Professor Loi’s diverse professional responsibilities by ensuring the efficient and timely management of administrative and operational tasks in a fast-paced environment.

Remuneration as per Health and Allied Services, Managers & Administrative Workers EBA. base per annum, $69,438.00 - $85,597.00 (full-time equivalent - to be prorated for Part Time) dependent on candidate experience. To be discussed with Hiring Manager.

About you

You will have highly developed communication and organisational skills with a proactive and solutions focused approach.

You’ll bring with you:

• Experience providing administrative support to executives or academic leaders in a complex, multi-faceted environment
• Demonstrated experience in a healthcare, research, or academic setting
• Demonstrated ability to contribute effectively as a participative and supportive team memberDiscretion dealing with confidential and sensitive information
• Demonstrated ability to be professional in all forms of communication
• Demonstrated ability to provide excellent customer service
• Ability to work autonomously and effectively whilst dealing with time sensitive arrangements
• Computer proficiency

We offer a range of benefits which support our people both personally and professionally, including:

• Up to $11,660 in salary packaging to increase your take home pay
• Discounted health insurance and eye care
• A comprehensive health and wellbeing program
• Public transport options at our doorstep and end of trip facilities for cyclists
• Onsite eateries and coffee shops and inviting rooftop garden spaces
• Pathways for professional development and new career opportunities\ive weeks annual leave, 17.5% leave loading & purchased leave options
• Flexible, hybrid working practices

Inclusion and belonging

Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.

Alternatively, please contact us using the information below for a confidential discussion.

Hiring Manager: Sherene Loi

Contact Number: 03 8559 5935

Applications Close: 11.59pm Thursday 1 October 2026.
______________________________________________________________________________________________________

Position Summary

Professor Sherene Loi is a clinician researcher responsible for multiple roles as:

• Senior Consultant Medical Oncologist, Breast Service
• Group Leader, Translational Breast Cancer Genomics and Therapeutics Laboratory
• Breast Stream Lead, Parkville Clinical Trials Unit

This fixed-term position provides comprehensive operational and administrative support to Professor Sherene Loi, an internationally recognised clinician scientist, and the Loi Laboratory during a 12-month maternity leave period, starting late April 2026. Salary/classification will be based on skills and experience.

The Personal Assistant ensures the timely completion of all administrative tasks for Professor Loi's workflow in as efficient manner as possible given the busy nature of her diverse roles.

Health and Allied Services, Managers and Administrative Workers

Classification or Salary Range

HS2

Category C: Position within a non-clinical setting.

Key Relationships

Internal All Peter Mac staff, in particular

• Loi Lab Staff members
• Scientific Administration staff
• Grants Administration staff
• Department of Cancer Medicine staff
• Clinical Trials staff
• Hospital departments including Specialist Clinics, Admissions and Registrations, Cancer Imaging and Health Information Services
• Human Ethics

External

• Patients, Families or Care Givers
• Health Care Providers
• International peak bodies and organisations
• Pharmaceutical companies (both international and national)
• Research Funding Agencies
• Collaborators & Associated Administrative Staff
• Event Organisers
• Caterers & Suppliers

Skills

• Minimum 3 years' experience providing administrative support to executives or academic leaders in a complex, multi-faceted environment
• Demonstrated experience in a healthcare, research, or academic setting
• Demonstrated ability to contribute effectively as a participative and supportive team member
• Discretion dealing with confidential and sensitive information
• Demonstrated ability to be professional in all forms of communication
• Demonstrated ability to provide excellent customer service
• Highly developed communication and organisational skills
• Proactive and solutions focused approach
• Ability to work autonomously and effectively whilst dealing with time sensitive arrangements
• Computer proficiency

Desirable Requirements Experience in business and financial management processes

Experience working with clinical data

Understanding of medical terminology

Qualifications in a health related discipline

Experience working within a health care & / scientific setting

Experience with Patient Administration systems

Key Accountabilities

Key Responsibilities Within the Cancer Research Division:

• Pre and post award management of internal/external funding applications – particularly grant and fellowship submissions
• Managing milestones and contractual obligations
• Assisting with complex travel and conference organisation
• Preparing and submitting invoices and financial reimbursements
• Lab members’ leave administration
• Event coordination and organisation as required
• Minute taking as required
• Recruitment and other administrative tasks as required

Within the Department of Cancer Medicine and Clinical Trials:

• Liaise with patients
• Clinic schedule assistance for Professor Loi
• Retrieval of results, histories etc. for inpatients
• Liaising with Clinical Trials Team
• Assisting with human ethics administration
• Responding to changes in patient suitability for trials

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.
• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.

The Peter MacCallum Cancer Centre acknowledges the traditional owners of the land on which our five sites are located throughout Victoria. We recognise their strength and resilience and pay our respects to their Elders past and present.