Payroll Business Analyst - Hawthorn East

Coles Group Pty Ltd; Australia; Remote; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Gym facility

Free parking

BBQ area

Staff discounts

Job summary

Coles Group Limited in Hawthorn East is seeking a Payroll Business Analyst to strengthen payroll compliance and drive improvements across brands. Reporting to Payroll Compliance Manager, you will help reduce non-compliance risks and automate processes.

The role requires 5+ years in business analysis, strong Excel/PowerPoint, data handling for payroll reviews, and stakeholder engagement across store operations. AI tools like ChatGPT are expected to be utilized to uplift payroll capability.

Qualifications

• Must have 5+ years in BA, process governance and project management.
• Strong Excel and PowerPoint skills.
• Experience with payroll and industrial instruments.
• Ability to handle large data sets for payroll reviews.
• Excellent communication and stakeholder engagement.

Responsibilities

• Perform payroll compliance checks and mitigate non-compliance risks.
• Improve payroll processes and automate where possible.
• Produce and test compliance reports in real time.
• Build relationships with store operations and other stakeholders.
• Deliver clear communications to a range of audiences.

Skills

Data analysis

Excel

PowerPoint

AI tools

Payroll knowledge

Risk management

Stakeholder mgmt

Education

Bachelor degree

Tools

ChatGPT

Job description

Payroll Business Analyst - Hawthorn East

A new role means a new way to win together. We’ve been proudly serving Australian communities since 1914 and at the heart of our continued success lies our 115,000 team members working across the country. If you’re looking for a career-defining opportunity, take the next step and explore another way your work can have impact and make a difference.

About the team

People and Culture are dedicated to fostering an engaged and empowered workplace. One that’s strong, diverse and where our team members have exciting career pathways to choose from. We do it by making people’s lives easier through better experiences, useful tools, and by providing ongoing opportunities to learn and grow.

The role:

The scope of this role sits within Coles Group Limited, supporting all brands across the Coles Group Portfolio (i.e.Supermarkets,Liquor, Distribution Centres, RROAand Chef Fresh). The Coles Group consists of 115,000team membersspanning across Australia. Reporting into thePayroll Compliance Manager, thePayroll Business Analystwillworkto continuously improve the Coles Payroll risk profileand close anypotential exposuregaps.

The primary objectivesof the PayrollBusiness Analyst are toperform compliance checks across the payroll landscape toaddressany risks of non-compliance with relevantindustrial instruments/legislation,improve ways of working(e.g. automation),supportdelivery ofreviewsand implement stronger internal controlsto reduce the overallColes Payrollrisk profile.

Role Objectives:

To provide oversight and compliance assurance across the payroll landscape with the core purpose of championing a consistent approach to payroll across Coles brands and reducing payroll non-compliance risk.

Toexecutethe suite of compliance reportsand improve testing to enable payroll compliance risks to beresolvedin real timewith training provided to the business to uplift payroll capability.

Proactivelyidentify, mitigate (whereappropriate)and review large data sets toidentifyareas of non-compliance and elevate/addresskey risksidentifiedacross the payroll landscape.

Tohave a continuous improvement mindset to drive improvement to process and generate efficiencies.

To develop, execute and communicate onreviewswhenrequired, uplift internal capability within Coles andsupport embedment ofa Way of Working that enables larger scalereview.

Proactively develop andmaintainrelationships with a wide variety ofstakeholders(including store operations), understanding and responding to team dynamics in an effective manner.

You’ll have:

5+ years’ professional experience in business analysis, system, process improvement, and change management in a large and complex organisations

Strong Microsoft skills including Exceland PowerPoint

Ability to handlelarge volumes of data to support in Payroll Compliance reviews

An ability to use AI tools e.g. Chat GPT

Understandingof risk management principles

Understanding of payroll practices and industrial instruments

Proven ability to take complex problems and create pragmatic decisions that align to business strategiesandcompliance requirements (legislative)

Proven interpersonal and organisational skills with an ability to develop andmaintainnetworks within Coles across businesses and functions

Ability to prioritise, manage multiple tasks, projects and to work under pressure to deadlines

Excellent communication skills with the ability to deliver messages in a clear,compellingand concise manner across a variety of audiences and modes

Qualifications:

Tertiary qualified

Demonstratedstrong performancein a Business Analyst, process governance, and/or project management role

Requires working knowledge of payroll and business process management

Ability to work independently and collaboratively with stakeholders.Proven ability to meet tight deadlines

Very strongattention to detail, workethicand time management skills

Ability toidentifyopportunities to deliver outcomes in a better and smarter manner

Ability tomaintainpayroll confidentiality supported by integrity and transparency

Strong written and verbal communication skills

Ability to work with and manage a wide variety of stakeholders

What’s in it for you?

• Flexible working options: We know that work is only one part of your life, so we actively encourage a positive work-life balance and provide hybrid working options to help you achieve it.
• Office perks: Take advantage of our gym facility and fitness classes, free parking, BBQ area, mini-Coles supermarket, fooderie hub where you can sample new products before they hit the shelves, school holiday program and so much more when you come in.
• Discounts: Eligible team members receive 5% discount all year round on your Supermarket and Liquor online and in-store purchases. We also offer additional periods of double discount (10%) at various times throughout the year. As well as hotdeals exclusive to team members that translate into additional savings.
• Reward through recognition: Give and receive recognition, linked to our Coles values, through our digital recognition platform ‘mythanks’. You can accumulate points to redeem in the online shop for exciting gifts and electronic gift cards from an extensive range of retailers.
• Opportunities for learning and development: No matter where you start within our diverse business, you’ll have experiences, exposure, and education to satisfy you. Discover and explore a variety of career development programs and job-specific training.
• Paid parental leave: We understand how important your life outside work is and offer permanent team members paid parental leave to support you in balancing work and family.
• Investment in your future: Our annual team member share plan offer allows eligible team members to make regular pre-tax salary sacrifice deductions to purchase Coles Group shares.

About the recruitment process

We’re continuing to build a gender equitable team, and a culture that is just as diverse, inclusive and welcoming as the communities we serve. We are committed to creating a workplace that is safe and respectful for our team. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities.

We’re happy to adjust our recruitment process to support candidates with disability. For further information and additional contact details visit the ‘Our Recruitment Process’ section of our careers site or email [e-mail]