Part-Time Personal Assistant to Program Director (6m Leave)

Tearfund Australia; Melbourne; On-site; AUD 35,000 - 55,000; Part time

Benefits offered by this job

Salary packaging

Flexible work hours

Friendly work environment

Job summary

Tearfund Australia in Blackburn, Melbourne is seeking a Personal Assistant to the Australian Program Director on a fixed term parental leave cover (21 hours per week, part-time). You will support the APD with administration, diary management, stakeholder liaison, reporting and data management within a Christian discipleship framework.

This role offers flexible hours, generous salary packaging, and opportunities to work closely with the leadership team to advance Tearfund's supporter engagement

Qualifications

• Demonstrated strong organisational ability across multiple tasks.
• Active Christian faith and alignment with Tearfund's mission.
• Excellent interpersonal skills for internal and external relations.
• Commitment to confidentiality and integrity.
• Ability to work autonomously and take initiative.
• Experience scheduling and proactive administrative planning.
• Strong verbal and written communication skills.
• Meticulous attention to detail in all tasks.
• Proficient with MS Office, email, PM software, databases, and Adobe tools.

Responsibilities

• Provide administrative support to the Australian Program Director.
• Manage diary, email, travel and meeting coordination.
• Support leadership team with reporting and data management.
• Coordinate internal/external stakeholder communications and events.
• Assist with donor engagement and program administration as needed.

Skills

Organised

Active Christian faith

Interpersonal skills

Integrity & confidentiality

Autonomy & initiative

Forecasting & scheduling

Verbal & written communication

Attention to detail

Workflow management

MS Office & Adobe tools

Tools

MS Office

Email software

Project management software

Databases

Adobe tools

Job description

Personal Assistant to the Australian Program Director (Parental Leave position)

Are you seeking a rewarding role that uses your extensive administration expertise and all round ‘can do’ attitude to see positive change in some of the world's hardest places?

You could be Tearfund’s Personal Assistant to the Australian Program Director (for a fixed term parental leave cover). It’s an opportunity to;

• Work with a much-loved international development agency to dismantle the cycle of poverty in some of the world's hardest places.
• Use your superb administration and interpersonal skills to help bring the best out of the Tearfund team.
• Outwork your deep personal faith commitment, energy, and imagination through the work that you do.

About Tearfund:

Tearfund is a Christian development, relief and advocacy organisation responding to global poverty and injustice. We work in partnership with local Christian agencies to end poverty, challenge inequality and build sustainable communities. We go where the need is greatest, acting with courage to tackle injustice so that all may experience fullness of life.

To work at Tearfund is to live out your vocation; a space where your faith, passion for justice and skills intersect. Tearfund offers you the opportunity to use your professional skills and expertise to make a real difference in the lives of people who need it the most. As part of the Tearfund team, you are part of a movement which works toward a just and compassionate world in which all people can achieve their God-given potential.

About the role:

As someone whose faith and passion fuels their everyday tasks, you will work alongside the Australian Program Director (APD) who oversees Tearfund’s supporter engagement work in Australia including; fundraising, church engagement, communications, education, marketing and advocacy.

The PA forms a strong working partnership with the APD and supports them through management of a portfolio of administrative responsibilities, including supporting the Australian Program Leadership Team (APLT). The role spans regular administration, relationship management and communication, reporting and data management, events and external stakeholder management within a Christian discipleship framework. You will be energised by working both directly with the APD as well as the wider leadership team in helping ensure the success of Tearfund’s supporter engagement work in Australia.

This part time (21 hours per week - flexible) role will play a critical part in Tearfund's’ supporter engagement strategy and offers you some flexibility to choose your work hours. The role is a parental leave vacancy commencing mid-late October 2026 for a fixed term of 6 months with the possibility of further extension.

Tearfund offers a friendly and flexible work environment, generous salary packaging benefits, and the challenge to grow and explore in your faith and justice journey.

Position Location: Blackburn, Melbourne (in the Tearfund National office).

What you’ll need:

• A track record showing how highly organised you are - able to manage multiple tasks and prioritise, and work efficiently to deadlines in a calm and flexible manner
• Active Christian faith and strong commitment to Tearfund’s Christian mission, values and ethos
• Excellent interpersonal skills with the ability to work cooperatively, negotiate well and build strong working relationships both internally and externally
• Demonstrated commitment and practice of integrity and confidentiality
• Demonstrated ability to work autonomously and employ initiative to help problem solve
• A track record indicating strong ability to pre-emptively anticipate administrative needs and priorities at a senior professional level, and to schedule with foresight
• Advanced verbal and written communication skills
• Excellent attention to detail, that is reflected across all levels of administrative work and practice
• Excellent at managing workflows and keeping others informed of progress
• High-level competence with MS Office products (Word, PowerPoint, Excel), email software, project management software, databases, and Adobe tools

For the full Position Description please refer to the listing on our careers page here.

How to apply:

To apply, send your CV to [e-mail]

● Why Tearfund? How do your values align with ours?

● How your administration experience meets the role selection criteria in the Job ad and position description.

Recruitment timeline: This advertising period has an initial closing date of Mon 12th October. Short-listing and interviews may commence prior to the closure of this role, so please do not delay submitting your application.

Enquiries: Please contact Greg on Ph: 03 9264 7000

Tearfund Australia’s recruitment and selection procedures and checks reflect our commitment to the well-being and protection of children and vulnerable adults. Preferred candidates will be required to undertake pre-employment screening, such as a National Police Check and/or a Working With Children Check. You also need to have the right to work in Australia and the ability to speak English well.

We seek to be a diverse workplace, in which people of many cultural and linguistic backgrounds, genders, ages and abilities work together and are equally appreciated and respected. People with disabilities and neuro diverse abilities, are encouraged to apply for Tearfund roles and can receive assistance with aspects of the recruitment process, by contacting our People and Culture Partner, Stephanie via [e-mail] or on 03 9264 7000.

Tearfund Australia collects and retains the information you provide us through your application for use in connection with recruitment activities. We manage information provided to us in line with Australian Privacy Principles. Our Privacy policy contains further information on how we deal with your personal information and how to contact us if you have queries about this.