Operations Lead: Office Manager & Bookkeeper

Site Surveys; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Site Surveys is seeking an experienced administrator to manage client enquiries, quotes, invoicing and payroll for our Brisbane-based surveying team. You will coordinate with two senior surveyors and the owner to ensure smooth workflow from enquiry to paid invoice.

The role requires hands-on accounting with AR/AP, payroll and liaison with our external accountant. A proactive, independent worker who adapts quickly to industry terminology will thrive here.

Qualifications

• Experience in accounts receivable, accounts payable and payroll.
• Xero or comparable accounting package.
• Confident written and verbal communication—daily client interaction.
• Ability to adapt to new industry terminology and processes.
• Comfortable working independently and able to implement changes that matter.
• Experience in surveying, construction or building, or an architectural or design practice (highly regarded).
• Availability to start in October, ready for a final handover prior to the Christmas break.

Responsibilities

• Handling client enquiries by phone and email, and preparing quotes.
• Setting up jobs and coordinating with our two survey teams.
• Invoicing, accounts receivable and accounts payable.
• Payroll.
• Working with our external accountant.
• General office administration.

Skills

Accounts receivable/payable

Payroll

Client communication

Independent working

Adaptability to industry terms

Surveying/Construction familiarity

Tools

Xero

Accounting software

Job description

Site Surveys is seeking an experienced administrator to manage client enquiries, quotes, invoicing and payroll for our Brisbane-based surveying team. You will coordinate with two senior surveyors and the owner to ensure smooth workflow from enquiry to paid invoice.

The role requires hands-on accounting with AR/AP, payroll and liaison with our external accountant. A proactive, independent worker who adapts quickly to industry terminology will thrive here.