Operations Coordinator, Noosa, Australia

The IRONMAN Group; Noosa Shire; On-site; AUD 65,000 - 75,000; Full time

Job summary

The IRONMAN Group is seeking an Operations Coordinator for our Noosa office. You will support the Oceania Operations Team in planning, delivering, and reporting on event operations across the portfolio.

Ideal candidates have at least two years in events, a qualification in Event Management, and strong health, safety and compliance awareness. Expect occasional travel and weekend work to ensure successful event delivery.

Qualifications

• Minimum two years’ experience in the events industry is preferred.
• Tertiary qualification in Event Management or related field; transferable experience may apply.
• Experience managing health, safety, risk and compliance documentation and processes.
• Ability to multi-task, work under pressure and meet deadlines.

Responsibilities

• Work as part of the Noosa Operations Team and actively participate in meetings and event delivery discussions.
• Scope and coordinate equipment requirements for course and venue planning, including cost reporting.
• Assist with venue operations including start lines, finish lines, compounds, transitions.
• Prepare operational documents including manuals, briefing documents, site plans.
• Liaise with councils, police, suppliers and event partners; coordinate permits and compliance.
• Support budget tracking and reporting; assist with volunteer coordination.
• Provide general administrative support to the Operations Team and travel on weekends as needed.

Skills

Interpersonal skills

Communication

Presentation skills

Health & safety awareness

Budget management awareness

Education

Degree in Event Management or related field

Tools

Microsoft Office Suite

Job description

Brief Description

At The IRONMAN Group, our purpose is clear: to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement. Through our BE ICONIC vision, we are building the most loved brands, producing the world’s most inspiring events, and fostering deeply engaged communities that change lives. We aim to empower over a million athletes to cross a finish line each year and inspire a billion people worldwide through the power of the human spirit.

Brief Description

At The IRONMAN Group, our purpose is clear: to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement. Through our BE ICONIC vision, we are building the most loved brands, producing the world’s most inspiring events, and fostering deeply engaged communities that change lives. We aim to empower over a million athletes to cross a finish line each year and inspire a billion people worldwide through the power of the human spirit. As part of our team, you’ll join a high-performance, caring culture where innovation thrives, communities are uplifted, and every achievement, big or small, is celebrated. You’ll help shape experiences that fill hearts, consume minds, and enrich souls. This is more than a job. It’s a chance to be part of a global movement, to lead from the front, and to leave a legacy. Together, we create moments that last a lifetime. The IRONMAN Group is the world's largest operator of mass participation sports, delivering over 200+ events a year across 55+ countries thanks to a passionate global team. For more information, visit www.ironman.com/about-ironman-group.

The Opportunity

We are seeking a highly motivated individual for the position of Operations Coordinator based in our Noosa office. Working within the IRONMAN® Oceania team, the Operations Coordinator is responsible for supporting the Operations Team in the effective and efficient planning, delivery and post event reports and administration of all event operations specific to the Oceania Portfolio of events.

Key Responsibilities

• Work as part of the Noosa Operations Team and actively participate in scheduled meetings, operational briefings, and event delivery discussions.
• Scope and coordinate equipment requirements for course and venue planning and delivery, including cost control and reporting.
• Assist with venue operations including start lines, finish lines, compounds, transitions.
• Prepare operational documents including manuals, briefing documents, site plans.
• Liaise with key stakeholders including councils, police, suppliers and event partners.
• Coordinate permits, approvals and compliance requirements required for event delivery.
• Support budget tracking, cost control and reporting.
• Assist with volunteer coordination and community engagement initiatives.
• Provide general administrative support to the Operations Team.
• Travel and weekend work will be required to support event delivery.

Culture

• Contribute to a positive, inclusive, and respectful team environment by demonstrating professionalism, accountability, and collaboration in all interactions.
• Embrace IRONMAN’s BE ICONIC mindset by bringing an athlete-first perspective, taking ownership of work, and showing pride in delivering exceptional experiences.
• Communicate openly and constructively with teammates and cross-functional partners to support efficient execution and problem solving.

Qualifications & Experience

• A minimum of two years’ experience in the Event’s industry preferred.
• A tertiary qualification, preferably in Event Management or similar field with transferable skills & knowledge (event industry experience may be considered to replace tertiary qualification requirement).
• Experience managing health, safety, risk, and compliance including documentation, systems and processes.
• Ability to multi-task, work under pressure and within required deadlines.
• A high level of computer skills in the Microsoft Office Suite.
• Financial awareness to engage in budget management.
• Excellent interpersonal, communication and presentation skills.
• Valid Working with Children Check.
• Police clearance check.
• Driver’s License and Forklift & Scooter License desirable.
• Ability to obtain First Aid/ CPR certification.
• Eligibility to work permanently in Australia

Physical & Equipment Requirements

• Ability to safely operate or oversee the use of specialized event equipment, including forklifts
• Ability to move, position, transport, and install materials and equipment in accordance with applicable safe handling procedures.
• Perform manual handling tasks, including bending, stooping, twisting, and reaching, associated with event setup, breakdown, and onsite operations.
• Ability to stay stationary and/or move around the event site for extended periods of time, including during long event days, outdoor conditions, and uneven surfaces.
• Ability to work in a variety of environments, including indoor and outdoor venues, and in varying weather conditions.
• Ability to operate or assist with basic event equipment and tools as required for the role.
• Extended workdays and travel will be required whilst attending assigned onsite events.

We are an equal opportunity employer. We consider all qualified applicants without regard to any protected characteristic under applicable law. We also provide reasonable accommodations to qualified individuals with disabilities throughout the hiring process and employment in accordance with applicable law. The above job description is not intended to be an “all inclusive” list of duties, responsibilities, skill and abilities, required to do the job. Rather, it is intended only to describe the general nature of the job and is a reasonable representation of its activities. Duties and responsibilities may evolve over time.