Operations Administration Assistant | Immediate Start

Calendar Club; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Immediate start

Temporary position through to January/

February 2027

Friendly and supportive team

On-the-job training provided

Job summary

Calendar Club Australia is seeking an organised, reliable Operations Administration Assistant to support our busy peak season in Melbourne. The role involves freight coordination, stock adjustments, data entry, and general office support, working closely with our warehouse team, freight providers and store operators to keep day-to-day operations running smoothly.

This temporary position with an immediate start continues through late January or mid-February 2027, offering varied responsibilities

Qualifications

• Previous administration or data entry experience required.
• Good working knowledge of Microsoft Excel and Outlook.
• Strong attention to detail and accuracy.
• Excellent organisational and time management skills.
• Clear and professional communication skills.
• Confidence following up enquiries and resolving issues.
• Ability to prioritise tasks and work independently.
• Availability to start immediately and through peak season.

Responsibilities

• Coordinate daily freight dispatches and track deliveries to stores.
• Follow up on delayed, missing or incorrectly delivered freight.
• Liaise with freight providers and our warehouse team to resolve issues.
• Maintain accurate dispatch and delivery records.
• Process stock adjustments and discrepancies in our system.
• Review and follow up on missing, damaged or incorrect stock.
• Maintain accurate inventory records and complete data entry.
• Assist with licence fee administration and related records.
• Follow up on outstanding information and enquiries.
• Update internal systems and maintain accurate records.
• Provide general administrative support to the operations team.

Skills

Administration experience

Attention to detail

Time management

Communication skills

Organisational skills

Independent work

Immediate start availability

Tools

Microsoft Excel

Outlook

Job description

Calendar Club Australia is looking for an organised, reliable and detail-oriented Operations Administration Assistant to join our team during our busy retail season.

This is a varied, hands-on administration role involving freight coordination, stock adjustments, data entry and general office support.

You'll work closely with our warehouse team, freight providers and store operators to help keep our day-to-day operations running smoothly.

This is a temporary position with an immediate start, continuing until late January or mid-February 2027.

About the Role

Calendar Club Australia is looking for an organised, reliable and detail-oriented Operations Administration Assistant to join our team during our busy retail season.

This is a varied, hands-on administration role involving freight coordination, stock adjustments, data entry and general office support.

You'll work closely with our warehouse team, freight providers and store operators to help keep our day-to-day operations running smoothly.

This is a temporary position with an immediate start, continuing until late January or mid-February 2027.

Key Responsibilities

Freight & Dispatch Coordination

• Coordinate daily freight dispatches and track deliveries to stores.

• Follow up on delayed, missing or incorrectly delivered freight.

• Liaise with freight providers and our warehouse team to resolve issues.

• Maintain accurate dispatch and delivery records.

Stock Administration & Data Entry

• Process stock adjustments and discrepancies in our system.

• Review and follow up on missing, damaged or incorrect stock.

• Maintain accurate inventory records and complete data entry.

General Administration

• Assist with licence fee administration and related records.

• Follow up on outstanding information and enquiries.

• Update internal systems and maintain accurate records.

• Provide general administrative support to the operations team.

About You

We're looking for someone who is organised, proactive and comfortable working in a busy environment.

Ideally, you will have:

• Previous administration or data entry experience.

• Good working knowledge of Microsoft Excel and Outlook.

• Strong attention to detail and accuracy.

• Excellent organisational and time management skills.

• Clear and professional communication skills.

• Confidence following up enquiries and resolving issues.

• The ability to prioritise tasks and work independently.

• Availability to start immediately and work through our peak season.

Experience in freight, logistics, inventory or warehouse administration would be an advantage, but is not essential.

What We Offer

• Immediate start.

• Temporary position through to January/February 2027.

• Friendly and supportive team environment.

• Varied responsibilities in a busy operations team.

• On-the-job training provided.

About Calendar Club

Calendar Club Australia is a well-established seasonal retailer, operating pop-up stores in shopping centres across Australia and New Zealand.

Now in our 32nd season, we specialise in calendars, diaries, planners and gifts, with a busy trading period leading up to Christmas and the New Year.