On-Site Admin Specialist – Engineering & Infrastructure

Www.chandlermacleod.com; Nhulunbuy; On-site; AUD 65,000 - 90,000; Full time

Job summary

Rio Tinto is seeking an Administration Officer to support the Engineering & Infrastructure team across maintenance, operations, engineering, and capital projects. This residential role involves coordinating travel, managing departmental administration, and assisting teams to deliver safe, efficient operational outcomes.

The successful candidate will coordinate travel and logistics, organise meetings and site visits, and use MS Office to prepare reports and correspondence, while maintaining files

Qualifications

• Previous administration or business support experience.
• Strong organisational and time-management skills.
• Excellent communication and stakeholder engagement abilities.
• Proficiency in Microsoft Office applications.
• High attention to detail and a proactive approach to problem-solving.
• A collaborative mindset and commitment to team success.

Responsibilities

• Provide administrative support to leaders and teams across the department, while collaborating as part of a wider administration team to share knowledge and support cross-functional needs across the site.
• Coordinate and manage all travel and logistics for the Engineering and Infrastructure department—including maintenance, operations, engineering, and capital projects—by handling end-to-end arrangements such as bookings, itineraries, and expense tracking to support workforce mobilisation and project delivery.
• Organise logistics for meetings, site visits, and departmental activities, ensuring alignment with operational schedules and safety requirements.
• Use business software applications (e.g., word processing, presentation, and spreadsheet tools) to prepare correspondence, reports, presentations, agendas, and minutes.
• Receive, screen, and direct incoming calls, visitors, mail, and email.
• Maintain departmental files, records, calendars, and diaries.
• Manage service requests and stakeholder interactions ensuring timely resolution and support.

Skills

Organisational skills

Time-management

Communication

Stakeholder engagement

Microsoft Office

Tools

Microsoft Office Suite

Job description

Rio Tinto is seeking an Administration Officer to support the Engineering & Infrastructure team across maintenance, operations, engineering, and capital projects. This residential role involves coordinating travel, managing departmental administration, and assisting teams to deliver safe, efficient operational outcomes.

The successful candidate will coordinate travel and logistics, organise meetings and site visits, and use MS Office to prepare reports and correspondence, while maintaining files