Oh&S Support

Department of Education & Training, Victoria; Wycheproof; Presencial; AUD 44.000 - 52.000; A tiempo parcial

Descripción de la vacante

Wycheproof P-12 College is seeking a part-time administrator to support OHS data entry, stock control and general clerical tasks. The role involves coordinating meetings, maintaining school records and IT systems, and assisting with internal and external communications across the school.

Range 4 responsibilities include finance and HR support, with supervision of staff and liaison across the leadership team, school council and community.

Formación

• Experience performing proactive and reactive OHS and administrative activities.
• Ability to communicate effectively in a team environment, including strong oral and written communication.
• Demonstrated technical knowledge and expertise relevant to the position.
• Capacity to work independently and cooperatively with a range of people such as office administration or school staff.
• Ability to plan and respond to issues proactively and prioritise tasks.
• Ability to contribute to a wide range of school programs across a P-12 setting.

Responsabilidades

• Provide routine clerical or other administrative support including overseeing entry of all OHS data and AIMs information.
• Assist with stock control and the organisation of meetings.
• Receive and process standard paperwork; maintain IT and school records.
• Maintain and retrieve data from school IT systems and records.
• Coordinate preparing standard routine internal and external communications.
• Source data to support administrative functions and coordinate requisitioning and purchasing processes.
• Liaise with staff regarding support requirements and help oversee OHS program and AIMs.

Conocimientos

OHS administrative experience

Clear communication

Independent and team work

Proactive planning

School program support

Descripción del empleo

Selection Criteria

SC1 Demonstrated experience performing proactive and reactive OHS and other administrative activities.

SC2 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC3 Possess the technical knowledge and expertise relevant to the position.

SC4 Capacity to work independently and cooperatively with a range of people, such as office administration or other school staff.

SC5 Demonstrated ability to plan and respond to issues proactively and prioritise tasks accordingly.

SC6 Demonstrated ability to contribute to a wide range of school programs across a P to 12 setting.

Role

This is a part-time position and will be 30.4 hours per week.

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions.Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal.Management responsibility extends to ensuring appropriate support levels are maintained across the school.Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Responsibilities Provide routine clerical or other administrative support responsibilities including overseeing the entry of all OHS data and AIMs information, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update school records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, determine and manage work priorities within the school Develop and implement strategies to ensure effective administration procedures

Coordinate the implementation of requisitioning, purchasing and issuing procedures

Liaise with school staff in regard to support requirements

Supports the first aid facilities and assists in overseeing the OHS program and AIMs

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Location Profile

Wycheproof P-12 College

Wycheproof P-12 College is situated in the small rural town of Wycheproof which is on the Calder Highway approximately half-way between Melbourne and Mildura. The school provides a comprehensive curriculum for approximately 85 students from Prep to Year 12 and has a long and proud history of providing high-quality educational opportunities for rural children, for over 150 years. Great pride is taken by the College community in the success of our students in many areas including the VCE and other post-compulsory educational programs. Students are drawn from the surrounding areas of Wycheproof and Nullawil and as such they are strongly connected to the communities in which they live. The College takes advantage of the P-12 concept with specialist staff providing classes at each level of schooling. Staff operations and a common social room ensure the staff work as a whole. A team environment is important to us. We are committed to providing a safe, happy and positive environment, with high standards of student behaviour expected and encouraged. Our current Strategic Plan focuses on creating the best possible learning environment for all our students, challenging them to pursue success and excellence in all activities. To achieve this, we aim to improve teaching and learning throughout the College, ensuring that our students leave our school literate, numerate, socially competent and well-prepared to progress to further education or employment.