Office Services Assistant

K&L Gates; Melbourne; Presencial; AUD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

26 weeks paid parental leave

Purchased annual leave

Salary continuance insurance

Social events

Pro-bono programs

Descripción de la vacante

K&L Gates in Melbourne seeks an enthusiastic Office Services Assistant to support back-of-house operations in a dynamic, global law firm. Based on Collins Street, you will engage with clients and staff, work in a close-knit team, and occasionally operate autonomously to keep daily activities running smoothly.

The role emphasizes strong communication, attention to detail, and a service mindset. Prior experience in customer service or reception is valued, and MS Office proficiency is desirable.

Formación

• Minimum 2 years' experience in a customer service/reception role.
• Candidates from travel, tourism or hospitality backgrounds are encouraged to apply.
• Proficient with MS Office applications (Word, Outlook) and basic office equipment.

Responsabilidades

• Book and monitor outgoing couriers and mail
• Scan, photocopy, bind and laminate documents
• Sort and distribute internal mail
• Order and maintain stationery supplies
• Assist with internal moves and room setups
• Restock printer consumables and stationery
• Assist with court filing and transport of large files
• Handle incoming calls and relay messages to colleagues

Conocimientos

Customer service

Communication skills

Time management

Attention to detail

Herramientas

MS Office

Descripción del empleo

DISCOVERmore opportunities toDEVELOPyour talents andTHRIVEin a dynamic legal landscape.

About the role

We are currently seeking an enthusiastic individual to join our Melbourne office as a full-time Office Services Assistant. This is an exclusive opportunity to experience back of house operations in a global law firm.

Based on Collins Street in the Melbourne CBD, this role plays a vital part in representing our brand and shaping our clients experience with the firm. The role requires an individual who is able to communicate with clients and staff while working in a close-knit team with the ability to work autonomously at times.

What does the role involve?

• Booking and monitoring outgoing couriers
• Scanning, photocopying, binding and laminating
• Sorting and distribution of internal mail
• Ordering, tracking and maintaining inventories of stationery supplies
• Assisting with internal office moves and moving internal walls/room set ups
• Restocking and ordering stationary supplies and printer consumables
• Court filing and transporting large files to court
• Handling incoming calls, taking and passing on messages

About you

We value our culture at K&L Gates and are proud of our friendly and respectful reputation. We are looking for a likeminded individual who is able to work collaboratively in a team to get things done. You should be able to work efficiently and use your initiative, as well as being proactive in your approach to tasks and showing exemplary attention to detail. You will have excellent communication skills and time management skills, along with a strong client service ethic. Experience working with MS Office packages (e.g. Word, Outlook) is desirable however training will be provided to the successful candidate.

The successful candidates will preferably have a minimum of 2 years' experience in a customer service/reception focused role. Candidates from a travel, tourism or hospitality background are encouraged to apply.

The extras

K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

• Social events - social club and sporting teams
• Pro-bono programs and community involvement via our payroll giving program, Global Day of Service and charitable fundraisers
• 26 weeks paid parental leave
• Purchased annual leave
• Salary continuance insurance

About us

The firm’s Australian operations provide vast knowledge of the Australian legal marketplace across a wide spectrum of industries. With lawyers located in four established offices in Australia’s leading financial and commercial centres and possessing substantial experience, K&L Gates acts for industry leaders, major corporations, capital markets participants, major financial institutions, and governments on ground-breaking legal transactions, both domestically and internationally.

At K&L Gates, we foster an inclusive and collaborative environment across our fully integrated global platform that enables us to diligently combine the knowledge and expertise of our people to create teams that provide exceptional client solutions. We marry process with vision, success with dedication, method with passion, and innovation with creativity. The outcome: The K&L Gates Experience.

Located across five continents, we represent a broad array of leading global corporations in every major industry, capital markets participants, and ambitious middle-market and emerging growth companies. We also serve public sector entities, educational institutions, philanthropic organisations, and individuals. Our lawyers counsel clients on their most sophisticated legal challenges in all areas of corporate and regulatory law as well as litigation.

We are leaders in legal issues relating to industries critical to the economies of both the developed and developing worlds—technology, manufacturing, energy, transportation, telecommunications, financial services, and life sciences, among others.

Do you like what you see?

For more information, please contact Tania Brierley, Recruitment Consultant at **************@klgates.com

For more information about K&L Gates please see our website www.klgates.com

Referrals from agencies not accepted at this time.

K&L Gates reserve the right to close advertising earlier at our discretion.

K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an indigenous and/or culturally and linguistically diverse background.