Office Manager / Executive Assistant | Part-time

First Focus IT P/L; City of Brisbane; On-site; AUD 33,000 - 55,000; Part time

Benefits offered by this job

Paid training days

Flexible working arrangements

Professional development

Paid volunteer leave

Employee Assistance Program

Job summary

First Focus IT P/L is seeking an Executive Assistant to manage day-to-day Brisbane office operations and support our Chief People Officer and wider People team. The role focuses on keeping the workplace welcoming, organized, and efficient, with involvement in scheduling, events and employee engagement.

Part-time, approximately three days a week, with a competitive salary up to $100,000 FTE and flexible options.

Qualifications

• Experience in office management, executive assistance or a similar role.
• Strong administration skills and attention to detail.
• Tech-savvy and comfortable learning new systems.
• Excellent communication and facilitation skills.

Responsibilities

• Managing the day-to-day operations of the Brisbane office.
• Supporting executive team members with scheduling and communications.
• Creating a welcoming and memorable experience for new employees.
• Helping organise social events, travel and team activities.
• Supporting employee engagement, recognition and workplace initiatives.
• Managing office facilities, vendors, equipment and our Tesla fleet.
• Administering people-related systems, including LMS and engagement platforms.
• Collaborating with the Gold Coast Office Manager and People team.
• Supporting branch offices in other states.
• Maintaining a positive office culture and handling curve balls.

Skills

Executive assistance

Office management

Administration

Job description

PT | Up to $55k for 3 days | paid training days

This is not your average “order the milk and book a meeting room” role.

This is the kind of role where you’re the glue, the organiser, the fixer, the person who somehow knows where everything is and who to talk to when things get weird (which, in IT, happens more often than we’d like to admit).

About Us

First Focus is Australia’s best Managed Service Provider (MSP), with around 400 technical professionals across Australia, New Zealand, and the Philippines. We’ve been growing for more than 15 years by consistently winning new clients and raising the bar on what an MSP should be.

About the role

This is a people-focused role where no two days will be the same. You’ll manage the day-to-day office experience, support employee engagement and help create a workplace where people feel happy, connected and valued.

You’ll work closely with our Chief People Officer, executive team and other Office and Branch Managers across Australia, New Zealand and the Philippines.

What you’ll be doing

Managing the day-to-day operations of our Brisbane office

Supporting executive team members with scheduling and communications

Creating a welcoming and memorable experience for new employees

Helping organise social events, travel and team activities

Supporting employee engagement, recognition and workplace initiatives

Managing office facilities, vendors, equipment and our Tesla fleet

Administering people-related systems, including our LMS and engagement platforms

Working collaboratively with our Gold Coast Office Manager and wider People team

Supporting branch offices in other states

Being a positive influence in the office and helping maintain a great team culture

Catching those curve balls when they come

What we’re looking for

We’re looking for someone who:

Is down-to-earth, organised and enthusiastic

Has experience in office management, executive assistance or a similar role

Has strong administration skills and excellent attention to detail

Is tech-savvy and comfortable learning new systems

Has strong communication and facilitation skills

Loves being around people and helping others feel supported

Has high emotional intelligence and a good sense of humour

Relates strongly to the First Focus values

Has experience in HR or other people-focused functions, or a genuine interest in people and culture

Has easy access to our Brisbane CBD office, as this is primarily an office-based role

What we offer

Part-time work, approximately three days per week or 0.6 FTE

Competitive salary of up to $100,000 FTE

Flexible working arrangements

A paid study day every month, pro-rata

FastTrack mentoring and LinkedIn Learning opportunities

Regular training and professional development

Access to our Employee Assistance Program

Opportunities to join our MAD Council, focused on equality, charity and the environment

Paid volunteer leave each year

Participation in our company profit share pool after two years

Inter-office travel opportunities

Regular social events and a genuinely supportive team culture

A modern Brisbane CBD office close to public transport

Why First Focus?

Nine-time winner of “Best MSP in Australia”

A fast-growing organisation with strong momentum

Refreshingly little bureaucracy

A strong focus on employee wellbeing and development

A workplace where growth and learning are genuinely encouraged

Ready to apply?

If you like the idea of being the person who keeps everything—and everyone—moving in the right direction, we’d love to hear from you.

First Focus welcomes applications from neurodiverse candidates. We encourage and appreciate disclosure during the application process so we can provide our Neurodiversity Statement and discuss flexible options to help you best showcase your skills.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an executive assistant?
• What's your expected annual base salary?
• What's your preferred work type?
• How much notice are you required to give your current employer?

First Focus IT is Australia's #1 MSP and an innovative provider of IT solutions, dedicated to helping organizations harness the power of technology to drive their success. We pride ourselves on our commitment to delivering exceptional service, reflected in our recognition as the top Managed Service Provider for medium-sized businesses for seven consecutive years.

We focus on hiring and retaining Australia's best IT professionals and we deliver a broad range of services designed to meet the unique needs of mid sized clients. We support over 35,000 end-users across a diverse clientele and help our people develop and grow, focusing on transparency, training and promotion from within.

First Focus IT is Australia's #1 MSP and an innovative provider of IT solutions, dedicated to helping organizations harness the power of technology to drive their success. We pride ourselves on our commitment to delivering exceptional service, reflected in our recognition as the top Managed Service Provider for medium-sized businesses for seven consecutive years.

We focus on hiring and retaining Australia's best IT professionals and we deliver a broad range of services designed to meet the unique needs of mid sized clients. We support over 35,000 end-users across a diverse clientele and help our people develop and grow, focusing on transparency, training and promotion from within.

Perks and benefits Values: A Team with a Shared Vision Professional Development : Never Stop Growing Career Growth : Find & Reach Your Next Big Thing Valuing You: Benefits to Help You Be You

What can I earn as an Executive Assistant