Office Adminstration/MEA

Government schools; Greater Shepparton; On-site; AUD 65,000 - 85,000; Full time

Job summary

Victorian Department of Education invites applications for an Education Support role at St Georges Road Primary School, Shepparton, to support the Shepparton English Language Centre. The role focuses on general administration, student onboarding, and coordination with teachers and families within government school settings.

Applicants should have a Certificate III in Education Support, strong English/multilingual skills, and a commitment to professional learning.

Qualifications

• Minimum Certificate III in Education Support.
• Proficiency in four languages: English, Dari/Hazaragi, Hindi & Urdu.
• Strong interpersonal and communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office Suite.

Responsibilities

• General Administration: filing, photocopying, data entry.
• Organise and supervise student transportation and events.
• Support the Language Centre Co-ordinator.
• Operate and train others in routine use of office equipment and computer systems.
• Provide direct student support and ESOL assistance.

Skills

Time management

Communication skills

Computer skills

Teamwork

Professional learning

Education

Certificate III in Education Support

Job description

Location Profile

1. Host School The host school for the Shepparton English Language Centre (SELC) since 2008 to the current time is St Georges Road Primary School in the south of Shepparton. The School Principal has the overall responsibility of the school, including the Shepparton English Language Centre, which will operate as a sub-school of the host school. The Shepparton English Language Centre is located in the northwest corner of the St Georges Road Primary School site in a discrete building formerly used by the Shepparton Schools Support Centre (corner of Hayes and Weddell Streets) and two relocatable buildings. The complex of buildings is Campus 2 of St Georges Road Primary School. 2. Shepparton English Language Centre The Shepparton English Language Centre (SELC) is responsible for providing EAL (English as an Additional Language) Intensive English Tuition to New Arrivals students in primary and secondary government schools in the Shepparton Schools District. In addition to Intensive English Tuition, students are taught some specialist subjects such as Mathematics, Physical Education, Art, Music, Science and/or Aussie Skills. The overall target number for SELC is 65 students each year. Historically the number of students fluctuates with the lowest enrolment in any one year being 52 and the highest, 172 students. New Arrival Primary and Secondary students from the Shepparton network of schools will attend the Centre full time for a period of 6 - 12 months depending on their visa and ability. The Shepparton English Language Centre also provides an EAL Cluster Program to provide support to local EAL students who have been in Australia between one and five years in outlying schools who do not have sufficient numbers of students to be able to employ their own staff. The objective of the EAL Cluster Program is to provide curriculum, planning, reporting and assessment advice and guidance to teachers of EAL students, to improve the understanding and knowledge of EAL student learning needs by the school community, including leadership, classroom teachers and other staff. St Georges Road PS as the host school will employ staff on a contract basis, with the possibility of secondment and right of return provisions for ongoing staff in government schools. 3. Proviso for Lower Student Numbers If student numbers enrolled reduce at any period during the year the expertise of staff might need be reallocated to worikng in a part- or full-time capacity in mainstream schools.

Overarching School Goals

• Intensive English language tuition for newly arrived students.
• Provide a nurturing, caring and safe learning environment for students to settle into their new country and develop a sense of belonging and connectedness.
• Through English acquisition teach children a general knowledge of Australia and an understanding of the culture.

Selection Criteria

• SC1 Demonstrated highly efficient time management and organisational skills and the capacity to develop procedures and guidelines in relation to the work area.
• SC2 Demonstrated high level of communication and interpersonal skills when relating to the school community and all stakeholders.
• SC3 Demonstrated experience in the use of management systems and computer use relevant to the position.
• SC4 Capacity to work co-operatively with a range of people including teachers, education support, students, parents, other school personnel, tradesman and external agencies.
• SC5 Demonstrated commitment to professional learning and growth for both self and others.

Role [Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time.
• The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

Responsibilities

Administrative and Operational Support

• General Administration:
• Undertake general office duties, such as filing, photocopying, and data entry.
• Logistics and Planning:
• Assists with organising and supervise student transportation, including bus usage.
• Assists with the planning and implementation of school events and activities.
• Inter-Organisational Liaison:
• Support the Language Centre Co-ordinator.
• Technology and Training:
• Operate and train others in routine use of office equipment and computer systems.

Student Welfare and Support

• Student Onboarding:
• Welcome and orientate new students and their families.
• Assist with student enrolments, including interviewing families, paperwork and data entry.
• Act as a resource to develop staff knowledge of the students¿ backgrounds and the issues they face.
• Student Well-being:
• Provide guidance and support to students with social, emotional, and behavioral challenges.
• Family Engagement:
• Facilitate communication between students, teachers, and parents.
• Assist students and their families with transition between educational settings.
• Help to involve parents in school activities and programs.
• Community Engagement:
• Assists school personnel in promotion of multicultural events and activities in allocated schools to raise awareness and celebrate diversity and cultural differences.

Classroom Support and Instruction

• Direct Student Support:
• Assist teachers in the classroom, translating instructions and clarifying concepts.
• Provide individualized and small-group support to students with varying English language proficiency levels.
• Curriculum Support:
• Assist in the preparation and delivery of EAL teaching materials and resources.
• Accompany teachers and students on educational excursions.
• Support the Mathematics teacher in teaching from primary to secondary levels.
• Assisting with the preparation of EAL teaching aids/resources to support curriculum delivery.

Who May Apply

• A minimum qualification of Certificate III in Education Support.
• Proficiency in four languages; English, Dari/Hazaragi, Hindi & Urdu.
• Strong interpersonal and communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office Suite.
• Completed and passed Further and Advanced Mathematics at VCE Year 12 level.
• Have had experience working with both primary and secondary aged students.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• Hours Per Week: 38 hours per week
• Time Fraction: 1.0 EFT (Equivalent Full-Time)
• Days per Week: 5 days a week
• Tenure: A contract position from 27th January 2027 to 27th January 2028 will be offered.
• Education Support Qualification: No formal qualification required.
• Registration: Current Working With Children Check
• Driver¿s Licence: A current Driver¿s Licence is required.
• Conditions of Employment:
  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal