Occupancy Planning Manager

JLL; Sydney; On-site; AUD 100,000 - 140,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia’s#

Premium offices

Job summary

JLL is seeking an experienced Occupancy Planner to shape how client workspaces are optimized across Australia and New Zealand, with potential involvement in Southeast Asia. You will lead data-driven occupancy planning, campus forecasting, and move coordination, partnering with facilities and planning teams.

The role emphasizes cross-functional collaboration, data governance, and driving best practices in occupancy management to support evolving workplace needs in a dynamic real estate

Qualifications

• 5+ years of space planning, occupancy planning, workplace strategy, or corporate real estate management.
• Bachelor’s Degree in Architecture, Interior Design, Real Estate, or related field.
• Advanced proficiency in Excel with pivot tables and complex formulas.
• Strong presentation and communication skills with PowerPoint for client-facing materials.
• Experience with IWMS or similar data management platforms for space tracking.
• Excellent written and verbal English communication.
• Organizational skills with ability to balance priorities and manage multiple projects.

Responsibilities

• Develop 2-3 year city/building level supply and demand models and scenario plans.
• Track space and occupancy data in IWMS and related tools.
• Analyze occupancy trends to optimize workplace efficiency and plan moves and campus forecasts.
• Coordinate tactical occupancy planning like space planning and stack plans.
• Collaborate with occupancy planning and facilities teams on moves and change management.

Skills

Space planning

Communication

Analytical thinking

Project management

Data analysis

Education

Bachelor’s Degree in Architecture, Interior Design, Real Estate, or related field

Tools

IWMS

Excel

PowerPoint

AutoCAD

CAFM systems

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this job involves

As an Occupancy Planner at JLL, you’ll play a pivotal role in shaping how our client optimizes their workspace across Australia and New Zealand, with potential involvement in strategic occupancy planning across Southeast Asia. This position sits at the intersection of data analysis, strategic space planning, and cross-functional collaboration. You’ll lead the collection and analysis of business, occupancy, and space data to develop thoughtful recommendations that balance current needs with future growth. Your expertise will guide move requests, block and stack planning, and campus forecasting while ensuring seamless coordination between planning and execution teams. At JLL, we embrace more innovative ways of working, and in this role, you’ll champion best practices in occupancy management while serving as the trusted point of contact for Practice Areas and Groups across the region. This is an opportunity to drive meaningful impact through strategic space solutions that support our client’s evolving workplace needs.

What your day-to-day will look like

• Develop 2-3 years City / building level Supply & Demand modelling and scenario plans
• Track and manage space and occupancy data within IWMS and relevant technologies, ensuring accuracy and completeness across all platforms
• Develop innovative space solutions by analyzing occupancy trends, utilization patterns, and demand forecasts to optimize workplace efficiency
• Handle tactical occupancy planning activities including space planning, block and stack plans, and site stacking plan options with detailed recommendations
• Collaborate with the occupancy planning team on strategic campus and building forecasts, proactively identifying risks and opportunities across the portfolio
• Partner with facilities management teams on moves, space audits, vacancy management, and change management initiatives to ensure smooth execution
• Facilitate the transfer of approved occupancy plans to the MAC (Move, Add, Change) team, maintaining clear communication throughout implementation
• Manage Practice Area space and occupancy data including supply-demand analysis, growth projections, and allocation strategies for Australia and New Zealand
• Respond to GUTS tickets, conduct regular data quality governance reviews, and maintain accountability for Monthly Management Reports and ad hoc reporting requirements
• Provide guidance and advocate for operational best practices across the region, serving as an escalation point for site services and facilities managers

Required qualifications

• Minimum 5 years of experience in space planning, occupancy planning, workplace strategy, or corporate real estate management
• Bachelor’s Degree in Architecture, Interior Design, Real Estate, or related field
• Advanced proficiency in Microsoft Excel including pivot tables, complex formulas, and data analysis techniques
• Strong presentation and communication skills with expertise in PowerPoint for developing strategy decks and client-facing materials
• Experience working with IWMS tools or similar data management platforms for space and occupancy tracking
• Excellent written and verbal communication skills in English, with the ability to articulate complex concepts clearly to diverse stakeholders
• Demonstrated organizational skills with proven ability to balance competing priorities and manage multiple projects simultaneously
• Exceptional attention to detail when maintaining documents, managing data, and ensuring reporting accuracy

Preferred qualifications

• Strategic-level occupancy planning experience with demonstrated impact on portfolio optimization and organizational space efficiency across multiple sites
• Experience with office interior renovations, construction coordination, or partnering with project delivery teams on large-scale relocations
• Working knowledge of AutoCAD and Computer-Aided Facility Management (CAFM) systems
• Proficiency with GSuite applications including Docs, Sheets, and Slides
• Experience in APAC markets with understanding of regional workplace dynamics and business practices
• Demonstrated financial acumen including budget management, cost-benefit analysis, and understanding of real estate financial metrics
• Proven relationship-building skills across all organizational levels, with ability to influence senior leadership and build trust with site teams
• Track record of proactively identifying challenges and bringing innovative, data-driven solutions to management

Benefits

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia’s #1 Commercial Real Estate firm
• Premium offices

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location

On-site –Sydney, NSW

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.