National Bids Adviser

BPT The Birdanco Practice Trust; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

RSM Australia is seeking a National Bids Adviser to keep our bid program running smoothly and efficiently. You will manage tools, content libraries, and project coordination to support live tenders and pitches.

The role emphasizes teamwork, documentation quality, and timely delivery in a fast-paced professional services environment. The successful candidate will have 2–3 years’ experience in marketing, bids or document management, strong organisational skills, and proficiency with Word,

Qualifications

• 2–3 years’ experience in marketing, bids/proposals, document management, or project support in B2B environments.
• Strong organisational skills, able to manage multiple tasks, deadlines, and stakeholders.
• High attention to detail in document preparation, data entry, and maintaining filing structures.
• Good written communication skills, with proofreading and light editing for clarity and consistency.
• Comfortable using digital tools and systems (document management, CRM, proposal platforms) and eager to learn AI-enabled solutions.

Responsibilities

• Support the Senior Bids Manager with coordination of tenders, panel appointments and pitches, including setting up projects, timelines and document structures.
• Set up and maintain bids-related tools and systems (proposal platforms, content libraries, trackers), ensuring access and data accuracy.
• Catalogue past proposal documents, capability statements, case studies, CVs and pitch decks into a structured, searchable library.
• Collaborate with partners, fee-earners and marketing to update credentials, matter examples and team bios with version control.
• Assist with formatting, proofreading and editing of bid documents to ensure consistency with templates and brand guidelines.
• Prepare document shells and first-cut drafts using templates for review by the Senior Bids Manager and SMEs.
• Maintain bid logs and filing structures so live and historic bids are retrievable.
• Support scheduling and administration of bid meetings (kick-offs, reviews, rehearsals) with agendas and follow-ups.
• Help administer AI-enabled tender tools, including workspaces and tagging content.

Skills

Organization

Attention to detail

Written communication

Digital tools

Collaboration

Education

Marketing degree

Tools

Microsoft Word

PowerPoint

Excel

CRM systems

Job description

OUR VALUE PROPOSITION At RSM, our purpose is to instill confidence in a world of change for both our clients and our people. RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value the meaningful work that you do and encourage you to be a part of the change. Our value proposition is our commitment to you; it highlights the experiences, benefits, and value that you can expect as part of RSM. This is underpinned by our three values – integrity in everything that we do, supporting clients everywhere, and developing and valuing everyone. Who we are: RSM Australia is a member of RSM, the world’s 6th largest network of audit, tax and consulting firms. We are an award-winning professional services firm with over 100 years experience supporting Australian businesses. We believe in putting people first and we are proud to have developed a work culture that fosters growth, collaboration and success.

About the role: Position Summary

Do you love keeping things organised and running smoothly? Are you a pro at managing tools, content, and processes to make life easier for everyone around you? Does working as part of a collaborative team get you excited? We think we have the perfect role for you! This is a fantastic opportunity to showcase your skills in supporting high-quality bids and tenders. As the National Bids Adviser, you’ll play a key role in ensuring the firm’s bid program runs like clockwork. From maintaining tools and content libraries to supporting live tenders and pitches, you’ll be the go‑to person for keeping everything on track and making it easy for the team to deliver their best work.

Full-time permanent role, with flexible working options

• Be the backbone of the bids process, ensuring efficiency and quality
• Great opportunities for growth and career development – you choose what you want to be known for
• Be part of a collaborative team that’ll feel like family in no time
• Free mental health support for you and your family members
• Paid life and income insurance

KEY RESPONSIBILITIES

• Support the Senior Bids Manager with the coordination of tenders, panel appointments and pitches, including setting up projects, timelines and document structures.
• Set up and maintain all bids-related tools and systems (e.g. proposal platforms, content libraries, trackers), ensuring users have appropriate access and that data is accurate and up to date.
• Gather, organise and catalogue past proposal documents, capability statements, case studies, CVs and pitch decks into a structured, searchable content library.
• Work with partners, fee‑earners and marketing colleagues to update credentials, matter examples and team bios, and ensure version control is maintained.
• Assist with formatting, proofreading and basic editing of bid documents and presentations to ensure consistency with templates and brand guidelines.
• Prepare document shells and first‑cut drafts using existing templates and boilerplate content for review by the Senior Bids Manager and subject‑matter experts.
• Maintain bid logs, opportunity trackers and filing structures so that all live and historic bids are clearly recorded and easy to retrieve.
• Support the scheduling and administration of bid meetings (kick‑offs, reviews, rehearsals), including preparing agendas, notes and follow‑up actions.
• Help administer and improve the use of AI-enabled tender and proposal tools, including setting up workspaces, tagging content and supporting users.
• Assist with collecting and storing client feedback, debrief notes and outcomes data to support reporting and continuous improvement.

About you

EDUCATION REQUIREMENTS:

Relevant tertiary qualification in sales, marketing, communications, business, law or a related discipline, or equivalent professional experience.

DEMONSTRATED EXPERIENCE & ATTRIBUTES

• 2-3 years’ experience in marketing, bids/proposals, document management, or project support, ideally in professional services, consulting, engineering, or similar B2B environments.
• Strong organisational skills, able to manage multiple tasks, deadlines, and stakeholders simultaneously.
• High attention to detail in document preparation, data entry, and maintaining filing structures.
• Good written communication skills, with confidence in proofreading and light editing for clarity and consistency.
• Comfortable using digital tools and systems (e.g., document management, CRM, proposal platforms) and eager to learn AI-enabled solutions.
• Collaborative mindset with a service‑oriented approach and ability to build strong working relationships.
• Proficient in Microsoft Word, PowerPoint, and Excel, with strong general computer literacy.

Life at RSM

RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are! Working for RSM entitles everyone to a wide range of leading health, wellness financial and lifestyle benefits.

We are dedicated to creating an environment where you are valued for your expertise, but also for who you are as an individual. We believe that success stems from a collective effort, and we foster a collaborative atmosphere where your voice is heard, your ideas are valued and your contributions are recognised. When you choose RSM, you're selecting more than just a job. You're becoming part of an esteemed accounting firm that has consistently been recognized for its excellence. Our unwavering commitment to client satisfaction has earned us the prestigious title of Best Accounting and Consulting Firm for five consecutive years. Be part of a team that continues to set the standard for excellence and connect you to an extensive network of national and global resources.