Library Officer

Government schools; Ballarat; On-site; AUD 55,000 - 75,000; Full time

Job summary

Government schools is seeking an Education Support Class role within the library services. The position involves coordinating library tasks, maintaining print and digital resources, and supporting both students and staff to foster literacy and research skills.

Responsibilities include cataloguing, supervision, and collaboration with teachers, as well as managing circulation, displays, and library programs. A strong communication and teamwork ethos is essential.

Qualifications

• Demonstrated capacity to perform duties in line with guidelines and frameworks.
• Ability to work and collaborate in a team environment.
• Strong oral and written communication skills within a team.
• Technical knowledge and position-related expertise.
• Ability to provide advice and support to management and school staff.
• Commitment to ongoing professional learning and growth.

Responsibilities

• Prepare and maintain print resources per library standards.
• Catalogue new books via SCIS and original cataloguing to standards.
• Manage periodical subscriptions and timely delivery of resources.
• Supervise library and assist during student breaks.
• Maintain Library Management System data and digital resources.
• Support staff and students, fostering literacy and critical thinking.
• Organise library services, circulation duties, and overdue notices.
• Assist with clubs, displays, and library events.

Skills

Guidelines adherence

Team collaboration

Effective communication

Technical knowledge

Advice to management

Professional learning

Job description

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Preparation and maintenance of print resources

• Catalogue new books via SCIS and/or original cataloguing to establishedstandards.

• Ensure all print resources are processed and delivered in a timelymanner.

• Manage periodicalsubscriptions.

• Ensure prompt circulation and filing of all journals andnewspapers.

• Repair damagedbooks.

• Supervision of the library throughout the day, and in particular during student lunch/ recess breaks.

• Create an inviting learning space for all students

• Create a quiet area for students that need to study

• Maintain a clean and organised working area for students and staff.

Assistance in the maintenance and development of Library Digital Resources

• Assist in maintenance and updating of borrowers/resources on the Library Management System.

Staff and student support

• Maintain a welcoming and caring environment for students and staff

• Empower students to be critical thinkers, enthusiastic readers and skilful researchers

• Foster a love of learning and reading in each student

• Ensure access to information for all students of varying abilities

• Provide the expertise necessary to ensure that the school library serves the intended purpose

• Create an environment where collaboration and creative problem-solving work in partnership

• Instil enthusiasm in our whole community for literacy and reading

• Foster an environment of creativity, innovation, and openness to new ideas

• Remain a visible and active learner within the school community

• Communication with students and staff personally and through the college's digital networks, including greeting students, teachers and staff with a designed script, face-to-face and by phone

• Assist staff with quiet learning areas when they are using meeting rooms.

• Assist students/staff at the desk.

• Answer general referenceenquiries.

• Advise and assist students /staff in the use of our library management system and any other digitalresources.

• Trouble shoot difficulties with equipment, hardware and software as theyoccur.

• Provide assistance to teachers and students by locating materials and helping to complete specialprojects.

• Prepare documents in support of libraryprograms. Ensure that students and staff are effective users of resources available both in the school and through internet access

Performance of responsible tasks associated with the efficient operation of a library including such tasks as:

• assisting teachers and students to use the catalogue and/or locate books and resource material

• explaining the function and use of the library and library equipment tostudents

• searching and identifying fairly complex bibliographicmaterial

• answering ready-referenceenquiries

• supervising dispatch and recovery of damaged books

• processing books (marking, covering, repairing and shelving)

• undertaking the annual librarystocktake

• preparing display and graphicmaterial

• following up overdueloans

• computer applications, including wordprocessing

• photocopying

• update procedure books relevant to library tasks

• Maintain and follow up to date DET policies regarding materials selection, circulation, reconsideration of materials, copyright, privacy, and acceptable use

Organisation of library technical services.

• Ensuring that effective library services aremaintained

• Ensure all student information is ready at the beginning of the school year and is maintained through out the year as students are enrolled.

• Perform circulation duties, including the regular creation and distribution of overdue notices andletters.

• Ensure library resources are correctly shelved, filed orarchived.

• Maintain an organised workspace and a secure tidylibrary.

• Manage stationery supplies and compile and place orders whenrequired.

• Assist in preparation of materials fordisplay.

• Complete a shelf check or partial stock take of each collection on a regular basis and conduct with end of year stocktake. Including Link Up books

• Circulation, trouble shooting and minor maintenance of books, calculators, cables, and audio-visual and other equipment

• Advising staff and students about library procedures and materials

• Assisting with clubs and special events in the library, including moving furniture

• Delivery of digital resources

• Creating displays in the Library

• Light cleaning, such as vacuuming floors, dusting, remove rubbish and cleaning tables when required.

• Stocktaking and creating online reports

• Attending meetings and training as required

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and