Legal Support Officer

Victoria Police; Melbourne; On-site; AUD 62,000 - 80,000; Full time

Benefits offered by this job

Flexible working arrangements

Training and development opportunities

Inclusive workplace culture

Job summary

Victoria Police is seeking a Legal Support Officer within the Courts and Prosecutions Division (CPSD) in Melbourne. You will provide essential administrative support to Prosecutors in the Magistrates' and Children's Courts, with opportunities to work across metropolitan locations as needed.

You will manage briefs, coordinate with internal and external stakeholders, and contribute to a high-performing prosecution team in a dynamic environment.

Qualifications

• Experience in coordinating and managing briefs and court documentation.
• Strong communication with prosecutors and court staff.
• Ability to organise tasks and meet strict timelines.
• Ability to work autonomously within a small team.

Responsibilities

• Receive, record, manage, and maintain records for briefs of evidence in hard copy and electronic form.
• Prepare briefs for court by cross referencing the court list against filed and electronic briefs.
• Communicate with key stakeholders to ensure efficient team functioning.
• Answer enquiries and provide timely advice to managers and stakeholders.
• Monitor and action group email accounts.
• Sort/book incoming and outgoing mail.
• Undertake other duties as required by line managers.

Skills

Recordkeeping

Communication skills

Organisational skills

Autonomy

Stakeholder engagement

Education

Criminal Justice Degree

Job description

This is an exciting opportunity to progress your career and obtain experience working as a Legal Support Officer in the Courts and Prosecutions Division (CPSD) of Legal Services, Victoria Police. Our vision is to be a centre of prosecutorial and legal excellence, with people who are recognised as being fair, just and valued partners in the Victorian justice system.

This role's initial duties will be based within the Melbourne Prosecutions Unit, providing support to the Melbourne Magistrates' and Children's Courts. As operational needs evolve, opportunities may arise to undertake duties across a range of metropolitan locations, offering exposure to different areas of the business.

We are seeking an enthusiastic, skilled and dedicated Legal Support Officer to be an integral part of the prosecution team.

As the successful applicant, you will be required to work in a dynamic and fast-paced environment. Reporting initially to the Unit Manager, you will be predominantly undertaking administrative duties alongside providing support and assistance to Prosecutors prosecuting in both the Magistrates' and Children's Courts. Their duties include representing Victoria Police within various practice areas, including summary crime, youth crime, therapeutic justice and family violence. There will be an expectation that you work with internal and external stakeholders across agencies as part of a broad network as part of your role that will ensure cooperative and proactive approaches to addressing community harm.

The successful applicant will also be provided opportunities for training and professional development through courses and on the job training.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Receiving, recording, management, and maintenance of records for large volumes of briefs of evidence in hard copy and electronically, in a timely and efficient manner with attention to accuracy.
• Preparing briefs for court by cross referencing the court list against filed and electronic briefs.
• Effective communication and maintenance of professional relationships and with key stakeholders to ensure the team functions efficiently and effectively.
• Answering enquiries and reception duties including authoritative and timely advice to managers and other key stakeholders.
• Monitoring and actioning group email accounts.
• Sorting/booking incoming and outgoing mail.
• Undertaking other duties as required by line managers.

As the successful applicant, you will have:

• A high level of planning and organisation skill with demonstrated ability to adhere to critical timelines and security requirements.
• The ability to work well within a small team environment and autonomously.
• Demonstrated interpersonal skills to effectively communicate and maintain good working relationships with a diverse range of customers both internal and external to ensure the team goals are met.
• Demonstrated ability to exemplify, maintain self-discipline and organisation skills with the capacity to provide the levels of integrity and professionalism required by the unit.
• Flexibility to adapt to and be a champion of change as is necessary for the unit's function.
• Previous experience within Legal Services and/or Criminal Justice Degree will be highly regarded.
• A proven record of ethical behaviour and a demonstrated commitment to the Victoria Police code of Ethics and Organisational Values
• Working autonomously on specific tasks to ensure they are completed in an appropriate timeframe.

Requirements and relevant information:

• The salary range for a VPS2 role is $62,104 to $79,753 (covering salary ranges VPSG2.1 and VPSG2.2). Although it is standard practice for selected candidates to commence at the base of the salary range, genuine consideration will be given to a commencement salary within the available range that is commensurate with the successful candidate's knowledge, skills and experiences. This will be subject to negotiations with the Hiring Manager in the course of the selection process and may include the provision of evidence of a higher income and/or supporting documentation (as required).
• As a member of the CPSD you will be located on selection, at a specific office for a particular advertised opportunity. The primary location for this position is 456 Lonsdale St, Melbourne, however, given occasional legal service demand issues you may be required at times to undertake varied work within the Department. This promotes professional development opportunities in a range of legal domains and supports the Department's commitment to a flexible and deployable legal workforce.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

For further information, please contact: Olivia Hodgson on (03) 8628 3***. No recruitment agencies please.

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email **************@police.vic.gov.au or on (03) 8335 6***.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”