Legal Support Officer

State of Victoria; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Office of Public Prosecutions (OPP) in Victoria seeks a Legal Support Officer to provide administrative and legal support to solicitors within the division. You will manage documentation, liaise with stakeholders across the justice sector and support court-related material preparation.

Key duties include maintaining records, operating the OPP case management system and ensuring timely filing. A proactive, confidential approach and strong communication are essential for success.

Qualifications

• Experience providing administrative support within a legal environment.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage competing priorities and meet deadlines in a fast-paced setting.
• Excellent written and verbal communication skills.

Responsibilities

• Provide legal and administrative support to solicitors and the division.
• Maintain accurate records, databases and case management systems.
• Prepare and compile legal documentation including briefs and court materials.
• Assist with file management and court-related documentation.

Skills

Administrative support

Stakeholder engagement

Attention to detail

Documentation & filing

Tools

OPP case management system

Job description

Legal Support Officer. Full time, ongoing permanent position. Applications close on 11:59pm Wednesday, 7 October 2026.About the role:As a Legal Support Officer, you will provide essential administrative and legal support to solicitors within a particular division, ensuring matters progress efficiently and accurately. You will work closely with legal and administrative colleagues in a collaborative team environment and liaise with a broad range of stakeholders across the justice sector.This role is responsible for managing documentation relating to criminal appeals, coordinating information and briefs from stakeholders, maintaining case management systems, and supporting the preparation of court and legal documents.You will:Provide legal and administrative support to solicitors and the broader division.Maintain accurate records, databases, spreadsheets and the OPP case management system.Prepare and compile legal documentation, including hand-up briefs, depositions, eBriefs and court materials.Assist with file management, file closure processes and document preparation.Liaise effectively with Victoria Police, Corrections Victoria, counsel, legal practitioners, government agencies and other stakeholders.Prepare correspondence and assist with court-related documentation.Respond to telephone enquiries and act as a key point of contact within the division.Issue subpoenas and respond to related enquiries.Assist with filing, mail distribution, photocopying and the preparation of court books.Contribute to continuous improvement initiatives and support projects that enhance operational effectiveness.About you:Experience providing administrative support within a legal environment.Strong organisational skills and exceptional attention to detail.The ability to manage competing priorities and meet deadlines in a fast-paced setting.Excellent written and verbal communication skills.Strong stakeholder engagement skills and the ability to build productive working relationships.A proactive and collaborative approach to working within a team.A commitment to confidentiality, professionalism and high-quality service delivery.An interest in continuous improvement and identifying more efficient ways of working.Knowledge of government processes will be highly regarded.About Us:The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for conducting serious criminal prosecutions across Victoria on behalf of the Director of Public Prosecutions (DPP). Our team, consisting of over 475 skilled professionals, supports the work of the DPP, the Chief Crown Prosecutor, and Crown Prosecutors. We strive to be a criminal justice system leader and a dynamic organisation, continually adapting to deliver effective outcomes for our people and the community.At the heart of the criminal justice system are people - practitioners and the community we serve. Our vision is to lead in legal excellence, fostering an innovative, supportive environment with a commitment to innovation, collaboration, and professional excellence.Apply Now:Applications must contain a resume and cover letter.You will be required to complete the online Key Selection Criteria questions located on the last page of the online application form. A separate document responding to the key selection criteria is not required.Applications close on 11.59pm Wednesday, 7 October 2026.In accordance with the VPS recruitment process all candidates are subject to complete a pre-employment misconduct screening declaration. Further information is available on the VPSC website: https://vpsc.vic.gov.au/resources/pre-employment-screening-misconduct-victorian-public-service/The OPP is committed to building a diverse workforce and an inclusive culture. People from all cultural backgrounds are strongly encouraged to apply, particularly applicants of Aboriginal and Torres Strait Islander heritage, or those who may experience disability related barriers in securing employment.