Legal Secretary

Gillis & Co. Pty Ltd; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Gillis & Co. Pty Ltd is seeking a highly skilled Legal Secretary to join our commercial and insurance law practice in Sydney.

You will support partners with calendar management, document preparation, and high-level meeting coordination, while ensuring exceptional client service and strict confidentiality. As the trusted right-hand to our partners, you will handle e-Court filings, prepare briefs to Counsel, and manage travel arrangements, maintaining strong relationships with clients and internal

Qualifications

• 5+ years' experience as a secretary or administrative assistant, preferably in a legal setting.
• Ability to work independently and as part of a busy team.
• Strong organisational skills with multi-tasking capability.
• Proficiency in MS Office and legal practice management software.
• Excellent written and verbal communication skills.

Responsibilities

• Provide executive support to partners, including calendar management and document preparation.
• Coordinate meetings, mediations, conferences, and travel arrangements.
• Assist in creation and editing of legal documents, correspondence, and reports.
• E-Court filing.
• Generation of retainer agreements.
• Preparation of briefs to Counsel and document bundles.
• Deliver professional client service with inquiries and requests.
• Maintain confidentiality and discretion in handling sensitive information.

Skills

Calendar management

MS Office

Organization

Communication

Confidentiality

Tools

MS Office Suite

Practice management software

Job description

We are seeking a highly skilled and organized Legal Secretary to join our commercial and insurance law practice. As the right-hand support, you will play a pivotal role in ensuring smooth operations and contributing to the team's ongoing success. As the trusted support to our partners, you will manage calendars, coordinate high-level meetings, craft legal documents and will provide exceptional client service.

Key responsibilities

• Provide executive support to various partners, including calendar management, document preparation, and organization.
• Coordinate meetings, mediations, conferences, and travel arrangements with precision and attention to detail.
• Assist in creation and editing of legal documents, correspondence, and reports.
• E-Court filing.
• Generation of retainer agreements.
• Preparation of briefs to Counsel and document bundles.
• Deliver professional and prompt client service, addressing inquiries and requests.
• Building and maintaining working relationships with the key stakeholders in our business, our clients and across our wider administration team.
• Maintain strict confidentiality and handle sensitive information with the utmost discretion.

About you

• At least 5 years' experience as a secretary or administrative assistant, preferably in a legal setting.
• An ability to work independently, collaboratively, and proactively as part of a busy team.
• Strong organisational skills and the ability to manage multiple tasks efficiently.
• Proficiency in MS Office Suite and legal practice management software.
• Excellent written and verbal communication skills.
• Professionalism, integrity, and the ability to handle confidential matters.