Legal Secretary

Tanner Menzies Pty; Sydney; Hybrid; AUD 90,000 - 110,000; Full time

Job summary

LHD Lawyers in Sydney is seeking an experienced Legal Secretary to join our busy team on a full-time hybrid basis. You will support lawyers with diary management, document drafting, client liaison, and_file management, contributing to a high-standard client service experience.

The role offers exposure to multiple practice areas and opportunities for professional development within a leading national firm known for its client-focused approach.

Qualifications

• Proven experience as a Legal Secretary or Legal Assistant in a law firm.
• Strong document formatting skills, particularly in Word and legal templates
• Excellent attention to detail and organisational skills
• Ability to manage multiple tasks and work to deadlines
• Professional communication skills, both written and verbal
• Strong client service focus
• Familiarity with practice management and document management systems

Responsibilities

• Manage diaries and schedule meetings
• Prepare, format, and amend legal documents and correspondence
• Draft court documents in compliance with relevant rules and deadlines
• Conduct document formatting, proofreading, and version control
• Manage electronic and hard copy document filing
• Assist with onboarding new clients, including file openings and conflict checks
• Support the drafting of bills and processing of invoices
• Monitor outstanding fees and process expenses
• Drafting correspondences and preparing precedent letters
• Scheduling appointments and diary management
• Liaising with clients and internal and external stakeholders
• Managing incoming calls and emails
• Maintaining electronic and physical client files
• Processing, saving and filing correspondence and documentation

Skills

Legal secretary experience

Document formatting

Attention to detail

Multitasking

Professional communication

Client service focus

Practice management familiarity

Tools

Microsoft Office

Legal templates

Job description

Legal Secretary

We are currently inviting experienced Legal Secretaries to join our talent network for upcoming temporary and contract opportunities across a range of respected law firms in Sydney.

You will support partners and legal teams by managing diaries, preparing documents, liaising with clients, and providing general administrative support. Opportunities may arise across diverse practice areas, including Litigation, Property, Corporate, Insurance, and Family Law.

Key responsibilities

• Manage diaries and schedule meetings
• Prepare, format, and amend legal documents and correspondence
• Draft court documents in compliance with relevant rules and deadlines
• Conduct document formatting, proofreading, and version control
• Manage electronic and hard copy document filing
• Assist with onboarding new clients, including file openings and conflict checks
• Support the drafting of bills and processing of invoices
• Monitor outstanding fees and process expenses

Skills & experience

• Proven experience as a Legal Secretary or Legal Assistant within a law firm
• Strong document formatting skills, particularly in Word and legal templates
• Excellent attention to detail and organisational skills
• Ability to manage multiple tasks and work to deadlines
• Professional communication skills, both written and verbal
• Strong client service focus
• Familiarity with practice management and document management systems

What’s in it for you

• Opportunity to work with respected law firms
• Gain exposure to various practice areas
• Develop your skills in a supportive environment
• Build a professional network in the legal industry
• Potential for future career advancement

LHD Lawyers are a national leading law firm specialising in personal injury claims and matters that affect every day Australians. We are passionate about driving consistency and operational efficiencies throughout the firm to support our team to provide a leading client service experience. With every action and process we are conscious of our client’s experience and are always addressing opportunities for improving client services and experience.

We pride ourselves on ensuring a positive and successful partnership for both clients and employees and we focus on developing our employees. We nurture and develop our people to help them realise their full potential and aim to craft an employee experience that is unique and meaningful to each employee. Established for 30 years, LHD Lawyers has offices across Australia and continues to grow rapidly

Legal Secretary works within a team, liaises with internal and external stakeholders. They support the team members with a wide variety of administrative functions including but not limited to:

• Drafting correspondences, generating precedent letters
• Scheduling appointments and diary management
• Liaising with internal and external stakeholders
• General administrative duties, copying, scanning, sending and saving incoming correspondences and maintaining paper and electronic files
• Identifying legal matters and recognising legal documents
• Responsible for responding to calls and emails (inbound and outbound)
• Working with the team to action daily operational tasks
• Actively assisting the team to ensure efficient work practices are maintained

Core Competencies

• Highly organised and able to maintain high quality work with a strong attention to detail.
• Sound typing and document drafting skills
• Word processing and data entry skills
• Comfortable using Microsoft Office suite
• Diary management and ability to work to deadlines
• Ability to work autonomously while also collaborating in a team environment
• Ability to prioritise and multi-task with accuracy during busy times
• Highly motivated and effective communication skills including excellent phone etiquette.

Qualifications:

• Experience as a legal secretary/assistant or a similar role
• Excellent foundation of administration/clerical skills
• Demonstrated understanding of personal injury matters and procedures (desirable)

Legal Secretary

Sydney CBD

Full-time - Hybrid

$90,000 - $110,000 package (inclusive of super)

We're partnering with an established national law firm looking for an experienced Legal Secretary / Legal Assistant to join their Sydney team.

This is a great opportunity for someone with a solid legal administration background who enjoys working as part of a busy, collaborative team and is looking to continue developing their legal career.

Working closely with lawyers and the wider support team, you'll provide a broad range of legal and administrative support, helping manage day-to-day workflows and ensuring matters continue to progress efficiently.

The Role

• Drafting correspondence and preparing precedent letters
• Managing diaries, appointments and key deadlines
• Liaising with clients and internal and external stakeholders
• Managing incoming calls and emails
• Maintaining electronic and physical client files
• Processing, saving and filing correspondence and documentation
• Assisting with daily matter and operational tasks
• Providing general administrative support across the team

About You

• Previous experience as a Legal Secretary, Legal Assistant or similar legal support role
• Strong administration and document preparation skills
• Good working knowledge of Microsoft Office
• Strong diary and deadline management skills
• Confident communication skills and professional phone manner
• Ability to prioritise and manage competing tasks in a busy environment
• Comfortable working both autonomously and collaboratively
• Exposure to Personal Injury matters would be advantageous, but is not essential

This is a great opportunity to join an established national firm and continue developing your legal support career within a supportive team environment.

An award-winning legal firm located in the heart of Sydney's CBD.

Our client is dedicated to becoming the most advanced legal entity globally. They specialise in commercial law and offer innovative approaches to legal practice, constantly seeking new ways to provide top-tier advice and solutions to their clients.

About The Role:

• Managing attorney calendars, scheduling meetings, appointments, and court hearings.
• Drafting legal documents and reports accurately with attention to detail.
• Organising and maintaining client files and case documents effectively.
• Conducting legal research and compiling relevant information for cases.
• Coordinating communication between attorneys, clients, and external parties.
• Prioritising urgent matters in incoming calls and correspondence.
• Maintaining confidentiality and upholding ethical standards.
• Managing billing processes for the team and clients with specific requirements.
• Coordinating Partners' appointments, meeting preparations, and travel arrangements.
• Providing administrative support to legal professionals, including liaising with clients, court personnel, and external stakeholders

Skills & Experience:

• Minimum 2 years of experience as a legal secretary or similar role
• Proficiency in Microsoft Office suite and legal software
• Excellent communication and interpersonal abilities
• Attention to detail and confidentiality
• Competitive salary package ($90,000 - $105,000 depending on experience)
• Quick Career progression to Senior Legal Secretary
• Exposure to a wide network of legal professionals and potential clients, fostering valuable professional connections.
• Good level of flexibility - implemented a work-from-home policy whereby staff have the option of 3 days from home.
• Monthly external training plus regular office sessions & catch-ups
• Social environment and numerous staff events / Weekly lunch group exercise classes and social events.

We have an exciting opportunity for an enthusiastic and proactive individual with a strong administration background wanting to make a meaningful impact every day!

The Junior Legal Secretary will be joining our head office in Sydney and work closely within a Workers Compensation practice group to perform day-to-day routine clerical and administrative tasks. Some of the responsibilities include:

• Drafting correspondence and memos.
• Corresponding with relevant internal stakeholders to action tasks relating to client files and memos.
• Update client files with correspondences accordingly.
• Scheduling appointments and diary management.
• Liaising with clients and other third parties.
• Billing, preparing invoices, trust account authorities.
• Ensure matters are closed and prepared for archiving.
• Closely assisting the Senior Secretary within the practice with the daily operational tasks of the group.
• Actively assisting the team to ensure efficient work practices are maintained.

About You:

We are looking for a diligent and professional individual with a positive attitude. You will have excellent attention to detail and the ability to work autonomously whilst also collaborating in a team environment.

• 1+ years of experience as a legal secretary/assistant or a similar role.
• Organised and able to maintain high quality work with strong attention to detail.
• Sound typing and document drafting skills.
• Comfortable using Microsoft Office suite.
• Ability to prioritise and multi-task with accuracy during busy times.
• Highly motivated and self-driven

We are working closely with a number of leading Australian and international law firms that are actively looking to grow their legal support teams.

These firms are known for their strong cultures, high-quality work and commitment to developing and retaining their people. Whether you are looking to secure your first opportunity within a law firm, move into a larger team or take the next step in your legal support career, there are a range of options available.

About your new employer:

We are working closely with a number of leading Australian and international law firms that are actively looking to grow their legal support teams.