Legal Secretary

Moray & Agnew Lawyers; Newcastle; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Health and wellness initiatives

Financial benefits incl. conveyancing終

Job summary

Moray & Agnew Lawyers in Newcastle seeks a Legal Secretary to support a Special Counsel and an Associate in the Liability team, with workloads centered on historical child abuse cases.

You will manage matters, conflicts, diary, billing, and document preparation, while delivering high-quality client service in a busy law firm environment.

Qualifications

• 2+ years' administrative or secretarial experience in a law firm.
• Demonstrated client service focus and reliability.
• Excellent organisational and attention to detail.
• Strong verbal and written communication skills.
• IT literacy with common legal administration tools.

Responsibilities

• Open new matters and close/archive completed matters.
• Conduct conflict searches and manage diary.
• Handle client/court/third-party communications.
• Draft and amend routine correspondence.
• Prepare, file and arrange service of court documents.
• Collate briefs to Counsel and manage filing (electronic and hard copy).
• Assist with monthly billing.

Skills

Organisational skills

Attention to detail

Verbal and written communication

IT literacy

Problem solving

Tools

Adobe Pro

Excel

iManage

Aderant

Job description

An opportunity has arisen for a Legal Secretary to join our Liability team in Newcastle. In this role, you will primarily support a Special Counsel and an Associate whose workloads largely comprise historical child abuse cases. While every day will be different, you can expect your duties to include:

• Opening new matters and closing and archiving completed matters
• Conducting conflict searches
• Diary management
• Telephone calls with clients, courts/tribunals, other law firms, and third parties
• Drafting and amending routine correspondence
• Preparing, filing, and arranging service of court documents
• Collating briefs to Counsel
• Electronic and hard copy filing
• Monthly billing

About you

Our ideal candidate would have 2+ years' administrative or secretarial experience in a law firm. Your enthusiasm and dedication to providing exceptional client service will be valued. To excel in this role you will need:

• Excellent organisational skills
• Exceptional attention to detail
• Strong verbal and written communication skills
• IT literacy (experience using Adobe Pro, Excel, iManage and/or Aderant will be highly regarded)
• Strong problem-solving skills and initiative

Please note: this position is not suitable for law students.

About us

We're passionate about what we do and want you to be too.

We're one of Australia's leading law firms, recognised nationally for our legal expertise across insurance, commercial, workplace and government matters. Our teams work with major insurers, corporates, government agencies, SMEs and not for profit organisations across Australia.

With more than 800 people across Brisbane, Cairns, Canberra, Hobart, Melbourne, Newcastle, Perth and Sydney, we combined high quality work with collaborative and supportive culture.

We're also proud to be recognised by Chambers Asia-Pacific, Legal 500 Asia-Pacific, Best Lawyers and Doyle's Guide and to have one of the highest percentages of female partners among Australia's top 50 law firms.

Culture & benefits of working with us

As a national firm with the scale and reputation to attract great clients and high-quality work, every day is different. To support you, we offer a wide range of benefits, including:

• Flexible working arrangements to help you balance your work and personal commitments
• Health and wellness initiatives, including an Employee Assistance Program for you and your family, onsite Mental Health First Aiders, discounts on health insurance, and corporate discounts at 400+ leading fitness and wellbeing brands
• Financial benefits including discounted conveyancing services, financial planning assistance, and our generous employee referral program
• Paid parental leave and accreditation as a Breastfeeding Friendly Workplace
• Continuous learning and development programs to ensure you are always being challenged, engaged, and encouraged to grow and further your career
• Connection and community including office-based social events, sporting events, paid blood donation leave, and a long-standing commitment to pro bono work and community contribution
• Diversity and Inclusion PolicyandEmployee Reference Groups (LGBTQIA+, Gender, Parents & Caregivers, Mature Workers, and Health & Wellbeing, and Reconciliation Action Plan Working Groups) ensuring that we continue to live our values and encouraging our people to be their authentic selves at work each day
• Dress for your Work Day Policybecause we trust our people to make choices which appropriately represent our firm

We welcome people of all backgrounds and identities to apply for this position, including First Nations people, neurodiverse people and people with disability. If you have questions about the recruitment process or require any adjustments to participate, please let us know in your application.