Legal Assistant, Property Law

Holding Redlich; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Modern offices

Flexible hours & leave

Employee Assistance Program (EAP)

Referral bonus

Job summary

Holding Redlich is seeking a career Legal Assistant with experience in a commercial property practice to support Partner Natashia Ackroyd and her team.

You will manage diaries, prepare documents, coordinate due diligence and liaise with clients and advisers in a fast-paced environment.

Qualifications

• Experience in a commercial property practice.
• Strong organisational and written/verbal communication skills.
• Experience with end of month billing; Aderant experience highly regarded.
• Proficiency in Word, Excel and PEXA.

Responsibilities

• Provide high-level legal and administrative support to Natashia and her team, including managing diaries, meetings, travel arrangements, emails and competing priorities.
• Open, maintain and close matter files in line with firm procedures.
• Prepare, proofread and finalise legal documents, correspondence, reports and meeting materials.
• Support property, leasing, managed investment scheme and REIT matters.
• Coordinate searches, due diligence, transaction checklists, document execution and completion processes.
• Liaise with clients, counterparties, government bodies, consultants, agents, financiers and advisers.
• Manage billing, time-entry follow-up, disbursements, client and matter records and BD support.
• Collaborate with internal teams, maintain confidentiality and comply with firm policies.

Skills

Diary management

Legal document drafting

Time management

Billing administration

Aderant experience

Word

Excel

PEXA

Tools

Aderant

Word

Excel

PEXA

Job description

About The Team

Join our dynamic property team and play a key role in supporting some of Victoria’s most significant real estate and property development projects. Our property practice is one of the leading Australian practices working with clients on a range of matters including large-scale capital transactions, property development work and commercial, industrial and retail leasing. Our clients include listed and unlisted real estate investment funds, developers, superannuation funds, and the Victorian Government.

About The Role

We are currently seeking a career Legal Assistant with experience in a commercial property practice who enjoys the dynamics of a busy practice. Working closely with Partner, Natashia Ackroyd and her team of lawyers, day to day you can expect to:

• Provide high-level legal and administrative support to Natashia and her team including managing diaries, meetings, travel arrangements, emails and competing priorities.
• Open, maintain and close matter files in accordance with firm procedures.
• Prepare, proofread and finalise legal documents, correspondence, reports and meeting materials.
• Support property, leasing, managed investment scheme and real estate investment trust matters.
• Coordinate searches, due diligence, transaction checklists, document execution and completion processes.
• Liaise with clients, counterparties, government bodies, consultants, agents, financiers and advisers.
• Manage billing, time-entry follow-up, disbursements, client and matter records and business development support.
• Collaborate with internal teams within the firm, maintain confidentiality and comply with firm policies and professional obligations.

About You

You will be an experienced and motivated Legal Assistant who is client focused and committed to achieving team goals. You will have excellent organisational, written and verbal communication skills, a keen eye for detail and a can-do attitude.

You will have the ability to meet deadlines, manage multiple tasks and follow instructions, and a strong desire to contribute to a positive and collaborative work culture.

We are seeking a candidate with prior experience with end of month billing (Aderant experience will be highly regarded) and strong capability in Word, Excel and PEXA.

This role will suit career Legal Assistants who genuinely enjoy property law work.

Who We Are

Holding Redlich is a large national commercial law firm with offices across Australia. We provide the full range of legal services to many of Australia’s largest public and private companies across a wide range of sectors and all levels of government. We are client focused with, expert industry knowledge and strong local and international connections. We strive for excellence in everything we do, and we take pride in the quality of our work.

Employee Benefits

At Holding Redlich, we strongly believe that providing employee benefits is a fundamental investment in the success and well-being of our workforce.

• A firm where partners and employees enjoy professional success within a supportive environment from modern offices.
• Family-friendly, dress for your day, flexible hours and flexible leave, including purchased leave, career breaks and study leave.
• Employee Assistance Program (EAP), flu vaccinations and social activities both inside and outside of the office.
• Employee recruitment referral bonus to recognise and reward individuals who contribute to our growth and success.

Firm awards and citations

• Employer of Choice – Workplace Gender Equality Agency (WGEA)
• Employer of Choice - Australasian Lawyer
• Multiple partners ranked by Best Lawyers - 30 The Best Lawyers in Australia™ awards/3 Best Lawyers: Ones to Watch in Australia™ awards
• Doyle’s Guide – inclusion for Rising Stars, Best Lawyers, Best Firms
• Signatories to the Charter for Advancement for Women in Legal Profession

Community & impact

We recognise the importance of contributing to our community by supporting various initiatives, providing legal aid through pro bono work, and promoting diversity and inclusion within the firm.

• Pro Bono Practice and Social Justice Fund
• Diversity, gender equality and wellbeing committees
• International connections through our membership of Law Exchange International
• Red Cross Life Blood group donations