Legal Assistant

Remote Staff; Council of the City of Sydney; Remote; AUD 60,000 - 80,000; Full time

Job summary

A leading remote staffing agency is seeking a full-time remote Legal Assistant to handle administrative legal tasks. The role focuses on internal processing and file management without direct client communication. Ideal candidates will have legal admin experience and strong organizational skills. This role supports efficient legal workflows and requires proficiency in legal software and excellent English. The position aligns with Brisbane business hours.

Qualifications

• Experience in commercial or tax law is a plus.
• Attention to detail is essential.
• Training will be provided for legal software.

Responsibilities

• Create and open new legal matters in legal software.
• Generate costs agreements from templates.
• Draft and process invoices for legal matters.
• Organize email correspondence and documents.
• Close files once matters are finalized.
• Assist with document creation using internal tools.
• Perform general legal administrative tasks.

Skills

Prior experience as a legal assistant or legal administrator

Strong familiarity with legal administrative processes

Excellent organizational skills

Ability to follow structured processes

Competent with legal software

Proficient in English (written and verbal)

Job description

Full time

8am to 5pm AEDT

About the Role

This is a full-time, remote position for a Legal Assistant who will handle administrative and back-end legal tasks. You will not be required to communicate directly with clients, as the principal lawyer manages all client interactions. Instead, your role is to ensure smooth internal processing and file management so matters move efficiently through the system.

This position is ideal for someone with prior legal administrative experience who enjoys process-driven work and is comfortable working independently in a remote setting.

Key Responsibilities

• Create and open new legal matters in the firm’s legal software
• Generate costs agreements using templated email content
• Draft and process invoices for legal matters
• Save and organize email correspondence and documents into appropriate digital matter folders
• Close files once matters are finalized
• Use internal tools (including a chatbot / document generator) to assist with standard document creation via data entry
• Perform other general legal administrative tasks as needed

Requirements

• Prior experience as a legal assistant or legal administrator (experience in commercial or tax law is a plus)
• Strong familiarity with legal administrative processes such as file management, costs agreements, and invoicing
• Excellent organizational skills and attention to detail
• Ability to follow structured processes and use templates accurately
• Competent with legal software and digital document management tools (specific training will be provided)
• Proficient in English (written and verbal)
• Reliable internet connection and remote work setup
• Comfortable working independently and during Brisbane (AEST) business hours