Lead: Exam Timetabling and Data Analytics

UOM University of Melbourne; Parkville; On-site; AUD 125,000 - 136,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging

Health & wellbeing programs

Discounted services

Professional development opportunities

Job summary

The University of Melbourne is seeking a strategic leader to oversee exam timetabling and data analytics within the Graduations and Examinations Team. You will optimise scheduling, systems and reporting to improve student assessment, wellbeing and major event experiences.

In this pivotal role you will lead the timetabling and analytics team, develop dashboards and forecasts, and collaborate across faculties to deliver digital exams and large-scale graduations while driving innovation and service

Qualifications

• Hold undergraduate qualifications in a relevant discipline or equivalent mix of education and experience.
• Expert experience in timetabling, scheduling or complex data management, including modelling and analysis under tight deadlines.
• Apply advanced data literacy and analytics tools such as Power BI or Power Query to inform decisions.
• Lead teams through delivering consistent outcomes in high-pressure, complex operational or event environments.
• Communicate clearly with diverse stakeholders, managing competing priorities while maintaining focus on student experience.

Responsibilities

• Lead the exam timetabling and data analytics team, ensuring consistent outcomes and strong performance.
• Plan, produce and quality assure examination timetables, working with stakeholders to integrate data with key student and teaching platforms.
• Develop analytics, dashboards and reports to support forecasting, capacity planning and continuous improvement of exam operations.
• Collaborate with other key stakeholders to timetable alternative exam arrangements and expand digital exam delivery.
• Contribute to planning and delivery of graduations and commencement celebrations, supporting complex, high-impact student events.

Skills

Timetabling

Data analytics

Power BI

Leadership

Stakeholder communication

Education

Undergraduate degree in a relevant discipline

Tools

Power BI

Power Query

Job description

Role type: Full time; Continuing Department: Student & Scholarly Services Salary: UOM 8 - $125,191 - $135,504 p.a. plus 17% super

Strategic leadership of exam timetabling and analytics / shape student assessment and experience at scale / collaborate on iconic University ceremonies. Join us to lead exam timetabling innovation, optimise student outcomes, and enhance major University events.

Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne we take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity In this pivotal leadership role, you will oversee exam timetabling and data analytics as part of the examinations team in Student & Scholarly Services. You will optimise scheduling, systems and reporting to improve student assessment, wellbeing and major event experiences. You will collaborate widely to drive innovation in digital exams and large-scale graduations and commencement celebrations.

What you will deliver:

Lead the exam timetabling and data analytics team, ensuring consistent outcomes and strong performance. Plan, produce and quality assure examination timetables, working with stakeholders to integrate data with key student and teaching platforms. Develop analytics, dashboards and reports to support forecasting, capacity planning and continuous improvement of exam operations. Collaborate with other key stakeholders to timetable alternative exam arrangements and expand digital exam delivery. Contribute to planning and delivery of graduations and commencement celebrations, supporting complex, high-impact student events.

You may be a great fit if you:

• Hold undergraduate qualifications in a relevant discipline or bring an equivalent mix of education and experience.
• Demonstrate expert experience in timetabling, scheduling or complex data management, including modelling and analysis under tight deadlines.
• Apply advanced data literacy, analytics and tools such as Power BI or Power Query to inform decisions.
• Lead teams through delivering consistent outcomes in high-pressure, complex operational or event environments.
• Drive process improvement and digital innovation, collaborating with developers and business analysts on system enhancements.
• Communicate clearly with diverse stakeholders, managing competing priorities while maintaining focus on student experience.

What we offer you!

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

Your new team – Graduation and Examinations Team

You will join Student and Scholarly Services, supporting students from first enquiry through to graduation. Within the Graduations and Examinations team, you will help deliver large-scale, high-impact academic and ceremonial events. The team collaborates across faculties and central services, aligning systems, data and logistics to enhance student experience. You will work with supportive colleagues committed to service excellence, innovation and continuous improvement in exams and graduations.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [e-mail].

Applications close: Sunday 6th of September 2026 at 11:55 PM; AEST.