Information And Data Governance Officer

Swinburne University of Technology; Melbourne; On-site; AUD 110,000 - 130,000; Full time

Benefits offered by this job

Flexible working arrangements

Hybrid options and parental leave

Staff discounts; Medibank health, Swin

17% super and salary packaging

Job summary

Swinburne University of Technology is seeking an Information and Data Governance Officer to support effective information management and governance across the University. You will work to ensure data lifecycle practices, privacy, security and records management compliance, with hands‑on guidance for staff and technical support across Microsoft 365 platforms including SharePoint, OneDrive and Teams.

You will contribute to governance practices, assist Data Stewards, and help manage lifecycle

Qualifications

• Bachelor's degree or equivalent; required by the role.
• Advanced diploma with relevant experience; minimum 1 year.
• Diploma with relevant experience; minimum 2 years.
• Certificate IV with extensive relevant work experience.
• Post-trades certificate with extensive technician experience (2+ years).

Responsibilities

• Provide guidance on site, library, folder and metadata structures, permissions, sharing, versioning, and information ownership.
• Support data governance standards, controls and guidance.
• Assist Data Stewards with data access approvals and business glossary management.
• Support end‑to‑end enterprise information lifecycle processes from creation to disposal.
• Apply records management rules in the EDRMS and ensure regulatory compliance.
• Respond to information management enquiries and service requests; escalate complex issues.
• Review information structures, permissions, and lifecycle controls.
• Identify risks and opportunities in information management practices.

Skills

Data governance

Information management

Privacy and security

SharePoint management

Office 365 knowledge

Education

Bachelor's degree

Advanced diploma

Diploma

Certificate IV

Post-trades certificate

Tools

SharePoint

OneDrive

Teams

Content Manager

Job description

• Help shape the way we use Data and AI as an Information and Data Governance Officer
• Full-time, ongoing position based at our Hawthorn campus
• Hew 5 salary + 17% super and staff benefits

About the Role

The Information and Data Governance Officer plays an important role in supporting effective information management and data governance across the University. Working closely with the Manager, Information and Data and the Associate Director, Data Governance, this position helps ensure information and data are managed appropriately throughout their lifecycle, from creation and classification through to storage, access, retention and disposal.

In this role, you will provide practical guidance and support to staff, helping them implement best-practice information management processes and maintain compliance with legislative, privacy, security, policy and records management requirements. You will contribute to building strong governance practices that enable the University to manage information and data confidently, securely and efficiently.

You will also support information management across Microsoft 365 platforms, including SharePoint, OneDrive and Teams. By assisting teams to establish effective information structures, controls and ways of working, you will help improve collaboration, strengthen governance outcomes, and ensure information remains accessible, secure and well-managed across the organisation.

About You

To be suitable for this role you will need to have experience in these key accountabilities:

• Support effective management of digital information across SharePoint, OneDrive, Teams, and related systems, applying data governance, records management, privacy and security requirements in practical working contexts.
• Provide practical advice on site, library, folder and metadata structures, permissions, sharing, versioning and information ownership to support effective information management practices.
• Support the implementation of data governance standards, controls and supporting guidance.
• Support Data Stewards with data access approvals and business glossary management.
• Support end-to-end enterprise information lifecycle processes from creation and capture through to retention and disposal.
• Apply records management rules in the Swinburne Electronic Document and Records Management System, Content Manager, and ensure compliance with relevant legislative and regulatory requirements.
• Respond to and resolve information management enquiries and service requests, escalating complex issues where required.
• Assist with reviews of information structures, permissions, and lifecycle controls.
• Identify risks, issues, and improvement opportunities in information management practices.

Qualifications

• A degree, with no subsequent relevant work experience required; or
• An advanced diploma followed by at least one year of relevant work experience; or
• A diploma followed by at least two years of relevant work experience; or
• A Certificate IV with extensive relevant work experience; or
• A post-trades certificate with extensive relevant technician experience (typically more than two years); or an equivalent combination of relevant experience and/or education and training.

About Swinburne University of Technology?

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Want to learn more? Head over to our benefits page!

Applications Close: Wednesday the 4th November at 11.30 pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

Swinburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact [e-mail] or call [phone]. Please note: this phone number is for disability and reasonable adjustment enquiries only. General enquiries about the role can also be emailed to [e-mail].

Victoria’s Commitment to Action: Improving international student employment outcomes. As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.