Implementation Specialist

WorkWave; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

WorkWave in Melbourne, Australia, is seeking an experienced Implementation Specialist to join our APAC delivery team. You will support SaaS client implementations, manage data migration and mapping, coordinate UAT, and provide project-management support across live go-lives.

You will work closely with senior product leads and implementation teams to ensure data integrity, test integrations, and deliver a smooth onboarding experience for clients, with a focus on clear communication and proactive

Qualifications

• Experience implementing SaaS software with data migration and UAT.
• Ability to train clients on new software and processes.
• Experience with ERP/Finance/Payroll systems advantageous.
• Strong stakeholder management and clear communication.

Responsibilities

• Deliver high-quality technical consultancy and implementation services in line with the contract and SOW, ensuring a positive customer experience.
• Manage data preparation, mapping, and migration activities while executing UAT and test scenarios.
• Partner with senior implementation leads to execute project tasks, software configuration, and system validation across deployments.
• Track implementation progress with project leads, complete stage-gate tasks within SLAs, and highlight risks or issues.
• Communicate project requirements to clients, deliver hands-on training, and guide business process improvements and technology adoption.
• Collaborate with Sales and Customer Success to ensure smooth handovers and timely escalations for expansion opportunities.
• Maintain knowledge of WorkWave products, delivery methodologies, and company policies.

Skills

Implementation experience

Client training

Domain knowledge

Stakeholder management

Commercial awareness

Communication

Education

Bachelor's degree in IT or business

Job description

WorkWave is a leading provider of SaaS solutions, helping businesses streamline their operations and drive growth through innovative technology. As we continue to expand, we are looking for an experienced Implementation Specialist to join our Global Professional Services team. In this role, you will play a key part in supporting our ongoing SaaS client implementations and software integrations—working alongside our senior product leads and implementation team to drive project delivery, manage data migration and mapping tasks, coordinate User Acceptance Testing (UAT), and provide project management support across active client go-lives.

Operating as a critical member of our APAC delivery team, you will serve as the engine powering project execution. While our core product leads oversee deep system configuration, you will ensure data flows accurately between systems, test integration workflows, keep stakeholders aligned, and deliver a smooth, high-trust customer onboarding experience.

This role demands an exceptional blend of analytical accuracy, clear communication, and calm composure under competing priorities. You will bring structure and momentum to active implementations, ensuring every client transitions smoothly into live operation. This role is based in Melbourne, Australia, reporting to the Head of Professional Services.

WHAT YOU'LL DO:

• Technical Consultancy & Implementation: Deliver high-quality technical consultancy and implementation services in line with the contract and Statement of Work (SOW), ensuring a consistently positive customer experience.

• Data Migration & Integration Validation: Manage data preparation, mapping, and migration activities while executing UAT and test scenarios to confirm solutions and integrations perform accurately prior to go-live.

• Implementation & Configuration Support: Partner with senior implementation leads to execute project tasks, software configuration, and system validation across active client deployments.

• Project Governance & Risk Tracking: Track implementation progress alongside project leads, complete stage-gate task lists within agreed SLAs, and proactively highlight risks or issues that could impact delivery timelines.

• Customer Enablement & Adoption: Communicate clearly with clients regarding project requirements, delivering hands‑on training and guiding them through business process improvements and technology adoption.

• Cross-Functional Collaboration: Partner closely with Sales and Customer Success colleagues to ensure seamless project handovers, smooth onboarding, and timely escalation of commercial expansion opportunities.

• Product Mastery & Standards: Maintain strong working knowledge of WorkWave products, delivery methodologies, and company policies, representing WorkWave professionally at all times.

WHAT YOU'LL BRING:

• Implementation Experience: 2+ years of experience conducting software implementations within a SaaS environment, with a strong grasp of data migration, mapping, and UAT workflows.

• Client Training & Enablement: Proven ability to train clients on new software platforms and updated operational processes.

• Domain & System Familiarity: Experience with Finance, Enterprise Resource Planning (ERP), and/or Payroll systems is advantageous, as is familiarity with the Cleaning, Facilities Management, or Security industries.

• Stakeholder & Priority Management: Demonstrated ability to manage stakeholder expectations and conflicting priorities while maintaining perspective, accuracy, and composure.

• Situational & Commercial Awareness: Strong judgment to elevate delivery risks appropriately to management and spot additional commercial opportunities during client engagements.

• Communication & Professionalism: Exceptional written and verbal communication skills with a commitment to high standards of professional conduct and teamwork.

• Education: A Bachelor’s degree in IT or a business-related field is desirable (no specific licences or certifications required).

WHAT YOU SHOULD KNOW ABOUT US:

• Laid back, but high-performing: We offer a casual work environment, remote flexibility, and a commitment to building innovative, best‑in‑class solutions that drive customer success.

• Customer-focused: We deliver software and services that make a measurable difference to our clients and their businesses.

• Inclusive and collaborative: We build partnerships based on mutual trust, shared goals, and open communication.

• Curious and driven: Our team values proactive problem‑solvers who want to make an impact while enjoying what they do.

LOVE WHAT YOU DO, NO MATTER WHERE YOU DO IT:

• Remote‑First Global Community: WorkWave connects talent worldwide with a modern remote‑first culture. You get the stability and reach of an established global platform combined with the autonomy, innovation, and direct impact of a scale‑up.

A GLOBAL COMPANY WITH A LOCAL PRESENCE:

• True Workplace Flexibility: We support modern work/life balance. Whether collaborating virtually or meeting up face‑to‑face, our teams are fully equipped to deliver high-impact results remotely across Australia.

• Global Footprint: Headquartered at the Bell Works campus in New Jersey (USA), we have team members across North America, Europe, and the Asia‑Pacific region.

• Connected Culture: Regardless of location, every team member joins an inclusive network committed to supporting each other, delivering great software, and engaging with local communities.

REWARD & WELLBEING:

In addition to statutory superannuation (guaranteed at the current legislated rate) and standard National Employment Standards (NES) leave—such as 4 weeks of annual leave and 10 days of personal/carer’s leave,we provide:

• 5 additional days of Flexible Wellness Leave per year

• Enhanced Parental Leave scheme

• Employee Assistance Program (EAP) for confidential mental health, well-being, and lifestyle support

• Paid Community Volunteer Days
• Global & Local Perk Schemes: Personal travel discounts and employee shopping discount programs

DIVERSITY, EQUITY & INCLUSION

WorkWave is an equal opportunity employer committed to creating a safe, inclusive, and diverse work environment. We adhere to the Australian Fair Work Act 2009, the Sex Discrimination Act, the Disability Discrimination Act, and Victoria’s Equal Opportunity Act 2010.

All employment decisions are based on merit, competence, and business needs, without regard to age, race, cultural or ethnic background, religion or belief, gender identity, sex, sexual orientation, disability status, marital or parental status, or any other protected attribute under Commonwealth and Victorian law.

Studies show that candidates from under‑represented backgrounds—including women, First Nations people, and neurodivergent individuals—often hesitate to apply unless they meet 100% of the criteria. If you are excited about this role and feel your transferable skills could add value, we strongly encourage you to submit your application.

If you require reasonable adjustments during the recruitment process, please inform our Talent Acquisition team.

WORK RIGHTS & REMUNERATION TRANSPARENCY

• Work Rights: Applicants must hold current, unrestricted working rights for Australia (Australian Citizenship, Permanent Residency, or a valid work visa with no work-hour limitations). Proof of working rights (e.g., VEVO check or passport) may be requested during the recruitment process.

• Salary Estimates: Automated salary estimates generated by third‑party job boards (such as SEEK, LinkedIn, or Glassdoor) are not set by WorkWave and may not reflect the actual package for this role. Competitive packages are discussed transparently with candidates based on experience and market benchmarks.

PRIVACY & APPLICANT DATA

By submitting your application, you consent to WorkWave collecting, holding, and using your personal information for recruitment and talent acquisition purposes in accordance with the Australian Privacy Principles and our Privacy Policy. If your application is unsuccessful, we may retain your profile to contact you regarding future opportunities that match your background. You may request access to, correction of, or deletion of your personal details at any time. https://www.workwave.com/privacy-policy.