Health Placement Compliance Officer

Times Higher Education; Melbourne; On-site; AUD 42,000 - 48,000; Part time

Benefits offered by this job

Hybrid options

Staff discounts

17% super and salary packaging

Job summary

Swinburne University of Technology in Melbourne is seeking a Health Placement Compliance Officer to support nursing placements and ensure students meet placement requirements.

You’ll coordinate police checks, Working with Children Checks, vaccination records and other mandatory documentation, manage large student datasets, and liaise with academic staff and healthcare partners to keep placement activities on track.

Qualifications

• Bachelor's degree with extensive executive administration experience or equivalent mix of experience and training.
• Experience coordinating health placement processes is advantageous.
• Willingness to learn and adaptability in a busy environment.

Responsibilities

• Coordinate and monitor student compliance requirements for placements.
• Check and record documents such as police checks and Working with Children Checks.
• Manage large volumes of student data and maintain accurate records.
• Follow up with students to complete outstanding requirements.
• Liaise with academic staff, healthcare partners and other stakeholders to keep placements on track.

Skills

Organisational skills

Time management

Attention to detail

MS Word

MS Excel

PowerPoint

Communication skills

Interpersonal skills

Teamwork

Initiative

Education

Bachelor's degree in a relevant field

Tools

Database systems

Job description

• Help students take the next step towards their healthcare careers.
• Part time (0.6), ongoing position at our Hawthorn campus
• HEW 5 salary + 17% super and staff benefits

About the Role

Behind every successful health placement is a well-organised process that helps students meet the requirements to learn and gain experience in real healthcare settings. As a Health Placement Compliance Officer at Swinburne, you’ll play an important role in helping students get placement-ready and supporting the smooth delivery of accredited health programs.

Working closely with the Health Placement team, you’ll coordinate and monitor student compliance requirements, with a particular focus on Nursing placements. This includes checking and recording essential documentation such as police checks, Working with Children Checks, vaccination records and other mandatory placement requirements.

You’ll manage large volumes of student information, maintain accurate records across placement management systems, and follow up with students to help them understand and complete outstanding requirements. With plenty of phone contact and opportunities to work with academic staff, healthcare partners and other stakeholders, you’ll help keep placement activities on track and ensure students are ready to commence their placements.

This is a great opportunity for someone who enjoys organised, detail-focused work, solving problems and helping others navigate important processes. While experience in health placements is an advantage, strong administration skills, accuracy and a willingness to learn are just as important.

About You

You’re organised, proactive and comfortable working with detailed information. You enjoy keeping things running smoothly, can manage repetitive tasks without losing sight of the details, and know when to use your initiative to resolve an issue or seek further advice.

You’ll bring:

• Strong organisational and time‑management skills, with the ability to juggle competing priorities, respond to time‑sensitive requests and meet deadlines.
• Excellent attention to detail and confidence working with large volumes of data, maintaining accurate records and completing data entry.
• Well‑developed computer skills, particularly across Microsoft Word, Excel and PowerPoint, along with experience using databases or other information management systems.
• Confident communication and interpersonal skills, including a willingness to speak with students by phone and handle sensitive information with tact, professionalism and discretion.
• A collaborative and flexible approach, with the ability to work effectively with colleagues and stakeholders at all levels while also taking ownership of your own work.
• The ability to think critically, use initiative and identify practical solutions when working through compliance requirements or resolving discrepancies.

Experience coordinating health placement processes or administering mandatory student compliance requirements would be an advantage, but it’s not essential.

Qualifications

Completion of a bachelor’s degree with extensive relevant executive administration experience; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology‑driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever‑changing world.

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Applications Close: Tuesday 3 November 2026, at 11.00pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work‑life balance.

Diversity, Equity and Inclusion

Swinburne has become a world‑class university, driving social and economic impacts through science, technology, and innovation. As a dual‑sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

Swinburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact [e-mail] or call [phone]. Please note: this phone number is for disability and reasonable adjustment enquiries only. General enquiries about the role can also be emailed to [e-mail].

Victoria’s Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.