Groups Coordinator

Crystalbrook Collection Hotels; Cairns Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

50% F&B discount across Crystalbrook

$99 room rates and friends & family

Enhanced parental leave

Sustainability initiatives

Internal mobility program

Online learning and career development

Collaborative team culture

Career growth opportunities

Service recognition events

Job summary

Crystalbrook Collection in Cairns is seeking a Groups Coordinator to support the Sales team in converting group enquiries into confirmed business across our hotels. You will help manage the end-to-end journey from enquiry to booking and handover, collaborating across Revenue, F&B and CSC Groups Team.

You should have experience in hotel sales, reservations, revenue or similar commercial hotel operations, with excellent communication and organisational skills.

Qualifications

• Experience in hotel sales, reservations or revenue roles.
• Strong written and verbal communication skills.
• Ability to manage multiple enquiries and deadlines.

Responsibilities

• Respond to group and event enquiries promptly and professionally.
• Prepare tailored proposals with rates, deposits, terms and conditions.
• Coordinate with Revenue to align quotes with price strategy.
• Support key account activity and customer relationships.
• Identify opportunities for catering, upgrades and add-ons.
• Maintain CRM records and provide handover notes for bookings.

Skills

Hotel sales

Reservations

Revenue awareness

CRM management

Opera PMS/Opera Cloud

Microsoft 365

Excellent communication

Organised multitasking

Tools

Opera PMS/Opera Cloud

CRM systems

Job description

Join Crystalbrook Collection in Cairns as our Groups Coordinator, supporting our Sales team to convert group enquiries into confirmed business across our hotels.

At Crystalbrook Collection, we do things differently. Driven by our mission to harness the spirit of wonder, we embrace responsible luxury with positivity, creativity, and fun, delivering locally unique hospitality experiences for our community. We're not just another hotel group — we're a bold, sustainably minded collection that puts people and place at the heart of everything we do. Guided by our values — We are Customer Obsessed, We are Collaborators, and We are Courageous — we’re passionate about creating extraordinary guest experiences and shaping a new era of hospitality.

This is a great opportunity for someone with experience in hotel sales, reservations, revenue, groups or commercial hotel operations who enjoys pace, detail, customer connection and the satisfaction of seeing enquiries turn into revenue.

Working closely with Sales Account Managers, Revenue, Food and Beverage and our CSC Groups Team, you will play an important role in delivering a seamless customer journey from enquiry through to confirmed booking and handover.

What you will be doing:

• Respond to incoming event and group enquiries in a timely, professional and engaging way
• Prepare tailored and competitive proposals including rates, inventory, terms, deposits and cancellation conditions
• Work with Revenue to ensure quotes align with demand periods, pricing strategy and commercial opportunity
• Collaborate with Sales Account Managers to support key account activity and customer relationships
• Identify opportunities to elevate the guest experience through catering, upgrades, experiences and value-add options
• Follow up issued quotes with discipline and confidence to support strong conversion outcomes
• Maintain accurate CRM records, enquiry status updates and customer information
• Provide clear handover notes to the CSC Groups and Events Teams for confirmed bookings
• Support monthly reporting on enquiry volume, conversion, revenue secured and materialisation performance

About you

You will bring a strong customer focus, great attention to detail and the ability to manage multiple enquiries, priorities and deadlines at the same time. You communicate warmly and professionally, enjoy working across departments and have the commercial confidence to balance customer needs with revenue opportunity.

You will also have:

• Experience in hotel sales, reservations, revenue or a similar commercial hotel environment
• Excellent written and verbal communication skills
• Confidence engaging with customers, agents and partners by phone and email
• Strong organisation, accuracy and follow-up discipline
• Proficiency in Microsoft 365
• Experience using Opera PMS or Opera Cloud
• A proactive, intuitive and solutions-focused approach

Experience with CRM systems including Opera, group bookings, MICE, corporate business or hotel commercial technology would be highly regarded.

This is an ongoing opportunity where continuity and long-term commitment are important. We are looking for someone who intends to build their career with Crystalbrook Collection and remain based in Cairns for the foreseeable future.

Applicants must therefore have ongoing Australian working rights that support the requirements of the position, together with the ability and intention to remain in Cairns on a long-term basis.

Why us:

You will work alongside exceptional people in a supportive, collaborative and agile environment. We are proud to offer a range of industry-leading benefits that support your lifestyle, career and wellbeing including:

• 50% F&B discount across all Crystalbrook restaurants and bars
• $99 room rates and a generous friends and family discount
• Enhanced parental Leave and lifestyle benefits
• A commitment to a green future through enhanced sustainability practices
• Access to our internal mobility program and team reward schemes
• Online learning and training with tailored career development pathways
• A culture of collaboration, elevating experiences and diversity
• Limitless career opportunities in a fast growing, dynamic environment
• Regular service recognition and team engagement events

We value diversity and inclusion, welcoming people of all backgrounds. If you need adjustments during the recruitment process, let us know so we can support you to perform at your best.

As part of our recruitment and compliance process, we may request eligibility documents, police checks and employment references.

Crystalbrook Collection is an award-winning hotel development and management company, proudly showcasing Australia’s newest portfolio of distinctive upscale hotels, restaurants and bars where differences are applauded. In just seven years, we own and manage luxury hotel assets worth over AU$1 billion across NSW and QLD. Our growth trajectory continues with exciting plans for new hotels in Adelaide and Canberra during 2026 and continued ambitions for further expansion both domestically and internationally.