Finance Administration Officer

HR Staff n' Stuff; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Excellent remuneration

Great team environment

Permanent, long-term position

Supportive leadership

Learning and development

Collaborative culture

Job summary

HR Staff n' Stuff is partnering with a well established manufacturer to recruit a Finance Officer who will support the finance function through the accurate processing of accounts payable, accounts receivable, banking transactions, reconciliations and general finance administration.

Reporting to the Finance & Business Operations Manager, you will help with month‑end processes, financial reporting, cash flow forecasting, and related finance administration activities, while upholding strong

Qualifications

• Minimum 2 years' experience in finance, accounts administration or bookkeeping.
• Practical experience with accounts payable and/or accounts receivable.
• Strong reconciliation and data entry skills.
• Proficient in Microsoft Excel.
• Experience using ERP or financial management systems.
• Excellent organisational and time management skills.
• High attention to detail and commitment to accuracy.
• Strong communication and interpersonal skills.
• Ability to follow procedures, maintain controls and exercise sound judgement.

Responsibilities

• Managing accounts payable and receivable activities, ensuring transactions are processed accurately and in a timely manner.
• Maintaining accurate financial records, reconciliations and supporting documentation across banking, general ledger and finance systems.
• Supporting month-end processes, financial reporting, cash flow forecasting and related finance administration activities.
• Assisting with inventory reconciliations, product costing and external audit requirements as required.
• Ensuring compliance with company policies, financial controls, delegations and established procedures.
• Identifying discrepancies, financial risks and process improvement opportunities, and escalating issues where appropriate.
• Maintaining accurate finance data within DELMIAWorks IQMS and other business systems.
• Working collaboratively with internal stakeholders, customers and suppliers to support efficient business operations.
• Providing day-to-day support to the Finance & Business Operations Manager and contributing to a culture of accountability, integrity and continuous improvement.

Skills

Accounts payable

Accounts receivable

Reconciliation

Excel

ERP systems

Time management

Attention to detail

Communication skills

Judgement & controls

Education

Relevant bookkeeping/accounting qualification

Tools

DELMIAWorks IQMS

ERP software

Job description

We are a well‑established manufacturer with a long history of delivering tailored solutions for businesses in the engineering and Industrial Manufacturing market. Built on strong values, operational excellence, and a commitment to customer partnership, the business continues to evolve and grow. With a forward‑looking mindset, our client is investing in new opportunities, expanding into new markets, and strengthening its position for long‑term success.

About us

We are a well‑established manufacturer with a long history of delivering tailored solutions for businesses in the engineering and Industrial Manufacturing market. Built on strong values, operational excellence, and a commitment to customer partnership, the business continues to evolve and grow. With a forward‑looking mindset, our client is investing in new opportunities, expanding into new markets, and strengthening its position for long‑term success.

About the role:

Reporting to the Finance & Business Operations Manager, the Finance Officer is responsible for supporting the efficient operation of the finance function through the accurate processing of accounts payable, accounts receivable, banking transactions, reconciliations and finance administration activities.

Key responsibilities include:

• Managing accounts payable and receivable activities, ensuring transactions are processed accurately and in a timely manner.

• Maintaining accurate financial records, reconciliations and supporting documentation across banking, general ledger and finance systems.

• Supporting month‑end processes, financial reporting, cash flow forecasting and related finance administration activities.

• Assisting with inventory reconciliations, product costing and external audit requirements as required.

• Ensuring compliance with company policies, financial controls, delegations and established procedures.

• Identifying discrepancies, financial risks and process improvement opportunities, and escalating issues where appropriate.

• Maintaining accurate finance data within DELMIAWorks IQMS and other business systems.

• Working collaboratively with internal stakeholders, customers and suppliers to support efficient business operations.

• Providing day‑to‑day support to the Finance & Business Operations Manager and contributing to a culture of accountability, integrity and continuous improvement.

About you:

You are a detail‑oriented and organised finance professional who enjoys working in a fast‑paced environment and takes pride in producing accurate work. You are proactive, reliable and able to manage competing priorities while maintaining high standards of professionalism and confidentiality.

To be successful in this role, you will demonstrate:

• A minimum of 2 years' experience in finance, accounts administration, bookkeeping or a similar role

• Practical experience with accounts payable and/or accounts receivable

• Strong reconciliation and data entry skills

• Intermediate Microsoft Excel capability

• Experience using ERP or financial management systems

• Excellent organisational and time management skills

• High attention to detail and commitment to accuracy

• Strong communication and interpersonal skills

• The ability to follow procedures, maintain controls and exercise sound judgement

Highly regarded:

• Experience within a manufacturing or inventory‑based environment

• Exposure to inventory reconciliations or product costing

• Experience with DELMIAWorks IQMS or similar ERP systems

• Relevant bookkeeping, accounting or business qualifications

Benefits

• Excellent remuneration package commensurate with experience and knowledge

• Great team environment

• Secure, permanent, long term position

• Supportive leadership and team environment

• Ongoing learning and development opportunities

• Collaborative culture focused on integrity, accountability and continuous improvement