Family Law Legal Assistant

Fox & Staniland Lawyers; Sydney; On-site; AUD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Mentoring team

Career progression

Public transport access

Job summary

Fox & Staniland Lawyers, a longstanding boutique family law practice in Gordon, Sydney, is offering a full-time, in-office entry-level role. You will learn to manage administrative tasks, organize legal documents, and interact with clients during sensitive times under daily mentorship.

Ideal for someone starting their career, with willingness to learn, basic Word/Excel skills, and a commitment to client confidentiality.

Qualifications

• Entry-level or junior role with full training provided.
• Prior experience in an administrative role is preferred.
• Familiarity with legal documents and procedures is advantageous.
• Proficient in Microsoft Word (Tracking Changes) and basic Excel.
• Willingness to learn practice management software.
• Strong written and verbal communication with professional telephone manner.
• High level of confidentiality and integrity.
• Must be available full-time, Monday to Friday, on-site.

Responsibilities

• Assist lawyers with drafting and assembling legal documents (e.g., Joint Divorce Applications, Consent Orders, Financial Questionnaires).
• Prepare routine letters and emails using firm precedents for clients, courts, and third parties.
• Sort, index and manage disclosure documents; maintain organized physical and digital files; track court deadlines.
• Serve as initial point of contact for clients, handling messages, inquiries and scheduling consultations.
• Assist with monthly billing, invoicing, and calendar management; schedule mediations and track daily tasks.

Skills

Administrative experience

MS Word (Tracking Changes)

Microsoft Word

Excel (Basic)

Communication skills

Proofreading

Confidentiality

Legal environment exposure

Tools

Microsoft Word

Microsoft Excel

Practice management software

Job description

In this role, you will provide vital administrative support to our award-winning family law practice. Working closely with our experienced team, you will learn to manage administrative tasks, organise legal documents, and interact with clients during sensitive times. This is a full-time, fully in-office position, offering an ideal entry-level or junior opportunity for someone looking to build their career through daily, direct mentorship. Familiarity with, or a willingness to learn, the Commonwealth Courts Portal is highly regarded.

Key responsibilities

Assist lawyers with formatting, drafting, and assembling legal documents, including Joint Divorce Applications, Consent Orders, and Financial Questionnaires

Prepare routine letters and emails using firm precedents for clients, courts, and third parties

Sort and index disclosure documents, perform high-volume photocopying and scanning, maintain organized physical and digital files, and help track court deadlines

Function as a welcoming and compassionate initial point of contact for clients, taking messages, routing enquiries, and scheduling consultations

Assist with monthly billing and invoicing, manage team calendars, schedule appointments and mediations, and track daily tasks

About you

Previous experience in an administrative role is preferred

Prior exposure to a legal environment is a plus, but not essential, as full training will be provided

Sound proficiency with Microsoft Word (including tracking changes) and basic Excel skills

Willingness to learn practice management software

Strong written and verbal communication skills, with a compassionate and professional telephone manner

Excellent proofreading skills to ensure accuracy in data entry and documentation

High integrity, maturity, and complete respect for client confidentiality

Ability to work full-time, Monday to Friday, on-site at our office

About us

Fox & Staniland are a well-established (50+ years and counting) boutique law firm located in Gordon on Sydney's beautiful North Shore. We specialise in guiding families through complex life transitions with empathy, clarity, and professionalism. We oversee all areas of family law—including parenting arrangements, property pools, and divorce proceedings.

Competitive salary package based on experience

A supportive, collaborative, and mentoring team culture

Opportunities for career progression and ongoing professional development (current role occupant is transitioning to a junior solicitor role)

A highly accessible North Shore location, a friendly team environment and close to public transport