Facilities Manager

Victorian Government; Melbourne; On-site; AUD 80,000 - 110,000; Full time

Job summary

Rosebud Secondary College in Victoria seeks an experienced maintenance and facilities lead to manage day-to-day upkeep of school buildings, grounds and equipment. You will oversee the AIMS and Compass systems, raise purchase orders and supervise contractors to ensure safe, well-presented premises.

You will coordinate maintenance schedules, respond to requests, and provide reports to leadership while collaborating with staff and contractors to keep the site compliant and functional.

Qualifications

• Experience coordinating maintenance across facilities and grounds.
• Ability to communicate with a range of people in a working environment.
• Experience using maintenance systems such as AIMS and purchase workflows.

Responsibilities

• Coordinate day-to-day maintenance, facilities, buildings, grounds and equipment.
• Oversee AIMS system and manage maintenance records and service schedules.
• Raise purchase orders and manage invoices in Compass/AIMS.
• Ensure safety and compliance with OHS and departmental standards.
• Respond to maintenance requests including minor repairs and grounds work.
• Manage contractors and tradespeople, timelines and budgets.
• Develop preventive maintenance schedules and inspections.
• Provide regular reports to Principal and Business Manager.
• Assist with emergency management and school events as required.
• Move Coffee Van as required.

Skills

Coordination

Communication

Maintenance planning

Tools

AIMS system

Compass

Job description

Occupation: Education and training

Location: Melbourne - Southern suburbs

Reference: 1547480

Selection Criteria

KC1Demonstratedabilitytoproactivelyundertakearangeofmaintenancedutiesincluding sometradeexperiencerelevanttotheroleandco-ordinatecontractorswhennecessary with strong ethic and sense of pride in efficiently completing work to a high standard and in a timely fashion.

KC2Demonstratedabilityto communicate effectively with a range of people in a working environment.

KC3Proven abilitytousehighlydeveloped organisc;1tionalskillstoinvestigate,prioritise,take appropriate action and address maintenanceandgroundsissues as they rise.

Role

• Manage and coordinate the day-to-day maintenance, facilities, buildings, grounds and equipment across the school site.
• Oversee the AIMS system - support the management of AIMS by maintaining and updating maintenance records, contracts, and service schedules. Arrange quotes as required.
• Raise purchase orders and requisitions through Compass financial systems/ AIMS and submit invoices as required
• Ensure buildings and grounds are safe, clean, well maintained and presented, in accordance with OHS, Department and school standards.
• Respond to, prioritise and complete maintenance requests, including general repairs, graffiti removal, minor painting, carpentry, doors/windows, furniture, fixtures and fittings.
• Maintain lawns, gardens, paths, hard surfaces and other external areas, including mowing, gardening and weed control.
• Coordinate, induct and oversee contractors and tradespeople, including sourcing services, managing scopes, monitoring quality, timelines, costs and completion of works.
• Develop and maintain preventative and cyclical maintenance schedules, ensuring servicing, inspections and repairs are completed and recorded.
• Conduct routine workplace, facilities and OHS inspections; identify hazards and maintenance requirements and ensure appropriate action is taken.
• Support and maintain the school’s OHS compliance program, including risk assessments, contractor inductions, audits, asbestos and chemical safety, hazard management and accurate documentation.
• Maintain accurate records of maintenance, contractors, inspections, service schedules, equipment and compliance documentation through relevant school systems.
• Maintain familiarity with the school’s mechanical, electrical, plumbing and other building systems, ensuring manuals and service records are current.
• Assist with minor works, refurbishments and site projects, ensuring they are completed safely, on time and within budget.
• Manage facilities and grounds-related purchasing, including purchase orders, requisitions and invoices, in accordance with school procedures.
• Provide regular reports and updates to the Principal, Assistant Principal and Business Manager regarding maintenance, facilities, OHS and projects.
• Assist with emergency management, school events, deliveries, set-up/pack-down and general handyperson duties as required.
• Work independently, prioritise tasks and exercise sound judgement while collaborating effectively with leadership, staff, contractors and school committees.
• Participate in relevant training, professional learning and OHS/Buildings and Grounds Committee activities.
• Undertake other duties as directed by the Principal or leadership team.
• Moving of Coffee Van as required.

Responsibilities

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [e-mail]

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Rosebud Secondary College is located towards the southern end of Victoria’s Mornington Peninsula. The area has a steadily growing population within a unique seaside environment. Most employment is in the fields of hospitality, retail, tourism and trades while a growing variety of agricultural pursuits add diversity to the many natural attractions of our region.

Within this setting, Rosebud Secondary College is a large secondary college with an enrolment of approximately 1000 students across Years 7 to 12.

The College has maintained a proud tradition over an extended period of time for providing outstanding educational and co-curricular opportunities for its students which has ensured strong social cohesion, high levels of academic progress and success for the broad range of students enrolled in the College. Student success in the VCE is high and approximately 75% of Year 12 students continue to tertiary studies.

Approximately 30% of families qualify for the CSEF. Although there is considerable economic diversity within the community, the overwhelming majority of students are of English speaking backgrounds.

Because of its size, the College has a significant physical, financial, and human resource base. These resources are used to support and promote the widest possible range of educational, sporting, creative and cultural activities that add value to learning and assist in individualizing education for each student. A number of pathways including VCE and VM studies are available for senior students.

The College is keen to include in its staff people who can contribute to the design and implementation of innovative structures and programs that will help to build upon the College’s strengths and to enhance its capacity to meet the learning needs of all students. Currently there is a significant focus on the reporting process and the tracking of student learning gain. This work will be ongoing. The College is also implementing Mindfulness into the curriculum to support student wellbeing. Wellbeing at Rosebud Secondary College is an important priority.

At Rosebud Secondary College our purpose, motto and values are intended to ensure all our students achieve their potential.

College Purpose

• To learn together in a safe and respectful community
• To encourage self-awareness, resilience and personal best
• To prepare each individual for their future pathway.

College Motto

• Minds Conscious of Right (Mens Conscia Recti) ¿ Do the Right Thing

College Values

• Respect
• Personal Best
• Belonging
• Responsibility

Applications close Monday 26 October 2026 at 11.59pm