Facilities & Maintenance Planner

NewCold Advanced Logistics; Australia; On-site; AUD 90,000 - 120,000; Full time

Job summary

NewCold Advanced Logistics is seeking a Facilities & Maintenance Planner to oversee planning, coordination and administration of maintenance, facilities and stores across the site. Reporting to the Head Technician, you will develop preventative, reactive and corrective maintenance activities and manage the annual schedule to balance operations.

You will coordinate works on automated warehouse systems, liaise with contractors, monitor costs and drive continuous improvement in asset reliability

Qualifications

• Experience planning and scheduling maintenance across facilities.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with maintenance reporting and data integrity.

Responsibilities

• Develop and coordinate preventative, reactive and corrective maintenance activities.
• Manage the annual maintenance schedule balancing operations and maintenance windows.
• Coordinate maintenance works across automated warehouse systems and building services.
• Liaise with internal stakeholders and contractors to ensure safe, efficient work.

Skills

Maintenance planning

Scheduling

Analytical thinking

Problem solving

Technical literacy

Documentation

Education

Mechanical trade qualification

Engineering qualification

Tools

Ultimo CMMS

Job description

About the vacancy

Reporting to the Head Technician, the Facilities & Maintenance Planner is responsible for the planning, coordination and administration of maintenance, facilities and stores activities across the site.

Maintenance Planning & Coordination

• Develop and coordinate preventative, reactive and corrective maintenance activities.
• Manage the annual maintenance schedule, balancing operational requirements and maintenance windows.
• Coordinate maintenance works across automated warehouse systems, cranes, shuttle systems, utilities, building services and infrastructure.
• Liaise with internal stakeholders, contractors and service providers to ensure work is completed safely and efficiently.
• Support maintenance reliability initiatives to improve asset performance and reduce downtime.

CMMS & Reporting

• Administer and maintain the Ultimo CMMS system.
• Manage work orders, asset records, maintenance schedules and reporting.
• Audit maintenance records and completed work orders to ensure data integrity.
• Prepare KPI reports and provide insights into maintenance performance, spend and operational trends.

Facilities Management

• Conduct facility inspections and identify repair, refurbishment and improvement opportunities.
• Coordinate building services including electrical, plumbing, utilities, telecommunications and infrastructure works.
• Monitor facility costs, utility usage and maintenance expenditure to identify efficiencies and cost‑saving opportunities.

Inventory & Stores Management

• Manage maintenance stores and spare parts inventory.
• Receive, store and issue parts and materials while maintaining accurate inventory records.
• Ensure stock levels support operational continuity and equipment reliability.
• Drive standardisation and optimisation of critical spare parts holdings.

About you

• Mechanical trade qualification or Engineering‑related tertiary qualification.
• Strong maintenance planning and scheduling experience.
• Mechanical trade background with sound technical knowledge.
• Experience using CMMS platforms (Ultimo experience highly regarded).
• Strong analytical and problem‑solving skills.
• Demonstrated ability to manage competing priorities and meet deadlines.
• High level of computer literacy, particularly in maintenance systems and reporting tools.
• Commercial awareness and understanding of maintenance cost control.