Facilities Coordinator

AkzoNobel; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

AkzoNobel is seeking a proactive Facilities Coordinator to support the Engineering and Maintenance team in Melbourne. The role focuses on ensuring smooth facility operations, maintaining compliance, and managing documentation systems and stores.

You will coordinate servicing of contractors, manage SAP work orders, and oversee maintenance spares and purchasing processes to enable the site to meet safety, reliability and cost targets.

Qualifications

• Strong verbal and written communication skills.
• Excellent organisational and prioritisation skills.
• Experience with document control systems and SAP/CMMS.

Responsibilities

• Safety & Compliance: Review contractor inductions; support compliance and documentation standards.
• Maintenance Coordination & Document Control: Coordinate servicing of external providers; print, update and close work orders in SAP; maintain documentation systems.
• Maintenance Spares & Store Management: Manage spares; conduct cycle counts; raise purchase orders; monitor stock levels; update SAP records; coordinate purchasing workflow.

Skills

Communication

Organisation

Prioritisation

Problem solving

Documentation

MS Office

Tools

SAP

Job description

Location: Melbourne, AU

About AkzoNobel

Since 1792, we’ve been supplying the innovative paints and coatings that help to color people’s lives and protect what matters most. Our world class portfolio of brands – including International, Sikkens and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It’s what you’d expect from a pioneering and long-established paints company that’s dedicated to providing sustainable solutions and preserving the best of what we have today – while creating an even better tomorrow. Let’s paint the future together.

We are seeking a proactive and highly organised Facilities Coordinator to support our Engineering and Maintenance team. This role is essential in ensuring smooth facility operations, maintaining compliance, managing documentation systems, coordinating service providers, and overseeing maintenance stores and purchasing processes.

You will enable the Engineering team to focus on key Safety, Reliability, and Cost Reduction initiatives by ensuring all administrative, coordination, and storekeeping activities are executed efficiently and accurately.

Key Responsibilities

1. Safety & Compliance

• Review contractor inductions via WOL system and coordinate annual contractor reviews
• Participate in 5S and BBS initiatives
• Support site compliance requirements and documentation standards

2. Maintenance Coordination & Document Control

• Coordinate servicing of non-technical service providers including HVAC, Test & Tag, pest control, plumbing, and water quality testing
• Print, enter, update and close work orders in SAP
• Maintain accurate and current engineering documentation systems
• Record and file all external service provider reports
• Produce weekly and monthly plan adherence reports

3. Maintenance Spares & Store Management

• Manage inward and outward processing of maintenance spares
• Conduct cycle counts and ensure inventory accuracy
• Raise purchase orders for spare parts
• Monitor and review min/max stock levels
• Create and update spare parts records in SAP
• Raise purchase requisitions for Engineering and Maintenance
• Review contractor site hours against invoices for accuracy and compliance
• Goods receipt invoices relating to maintenance and CAPEX
• Coordinate purchasing workflow with internal and external stakeholders

About You

You are organised, motivated, and solutions-focused, with the ability to work autonomously while supporting a dynamic team environment.

Key Requirements

• Strong verbal and written communication skills
• High level of initiative and accountability
• Excellent organisational and prioritisation skills
• Ability to manage competing demands and meet deadlines
• Strong problem-solving ability
• Advanced Microsoft Office skills
• Experience with document control systems
• CMMS experience (SAP preferred)

You bring a proactive "can-do" attitude, attention to detail, and the ability to see tasks through to completion.

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.