Facilities Administrator

Queen Elizabeth Centre; City of Melbourne; On-site; AUD 40,000 - 60,000; Part time

Benefits offered by this job

Salary packaging

5 weeks annual leave

Paid parental leave

Training and development opportunities

Free onsite car parking

Job summary

Queen Elizabeth Centre in Melbourne’s region is seeking a part-time Facilities Administrator to support the Facilities and Assets Manager across Noble Park and Hastings sites. The role is 0.6 FTE over 3 days per week with Friday mandatory, 12-month fixed term.

You will handle day-to-day administration, manage asset and maintenance records, coordinate contractors, process access requests and ensure compliance documentation.

Qualifications

• Administrative experience in facilities, maintenance or similar operations.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and record-keeping accuracy.
• Proficiency with Microsoft Office and ability to learn facilities systems.
• Customer-focused, proactive and professional demeanor.
• Willing to work across QEC sites as required.

Responsibilities

• Provide day-to-day administration for Facilities services.
• Manage Facilities Helpdesk requests and records.
• Coordinate routine contractor attendance and maintenance records.
• Process access requests and maintain compliance documentation.
• Collaborate with staff and contractors to support service delivery across sites.

Skills

Administrative experience

Organisational skills

Communication skills

Attention to detail

Customer-focused

Willingness to work across sites

Tools

Microsoft Office

Facilities management systems

Job description

Formed in 1917, QEC is a public sector Early Parenting and Community Services organisation, supporting families across Noble Park, Wodonga, Preston, Hastings and Morwell to build parenting confidence and help children thrive. We deliver a variety of services and support programs to families with young children (aged from newborn to 4 years of age) in partnership with government and not for profit partners.

Our evidence-based programs work alongside families, building on their strengths to support children’s safety, health and development.

At QEC, we work together with families and communities to create a respectful, inclusive and welcoming environment. We celebrate the different strengths and experiences that everyone brings.

We embrace diversity and want to make sure our places, processes and services are fair, more accessible, and open to all. It is important to us that people can express their beliefs, values and needs and that these are heard and understood so that everyone feels safe, respected and feels a sense of belonging.

The role

Join our team as a Facilities Administrator, providing administrative support to the Facilities and Assets Manager across our Noble Park and Hastings Sites. The role is part time, 3 days per week (0.6 FTE) on a 12 month fixed term, with flexibility offered regarding spread of hours across the working week, however working Fridays is required.

In this varied role, you will assist with the day-to-day administration of Facilities services, including managing Facilities Helpdesk requests, maintaining asset and preventative maintenance records, coordinating routine contractor attendance, processing access requests and maintaining accurate Facilities and compliance documentation.

You will work closely with staff and contractors to follow up routine maintenance activities, keep records and systems up to date, and support the smooth delivery of Facilities services across both sites.

About you

To be considered for this role you will need to demonstrate:

• Administrative experience, preferably within Facilities, maintenance, health or a similar operational environment
• Strong organisational skills and the ability to manage competing priorities
• Excellent written and verbal communication skills
• Strong attention to detail and the ability to maintain accurate records, systems and documentation
• Confidence using electronic systems and the ability to learn facilities management systems
• Proficiency in Microsoft Office, including Word, Excel and Outlook
• A professional, proactive and customer-focused approach
• Willingness and ability to work across QEC sites as required

For a detailed position description including key selection criteria go to our website www.qec.org.au/joinus/employmentopportunities/current vacancies

Benefits of working with us

• Generous public sector benefits including salary packaging, ADO’s and 14 weeks paid parental leave
• 5 weeks annual leave (pro rata for part time)
• Extensive training, study leave and opportunities for professional development
• Access to QEC's wellbeing program, Employee Assistance Program and team building activities
• Free onsite car parking

We are committed to the safety and wellbeing of all children, families, visitors and employees at QEC.

All QEC employees maintain current Health Care Worker Immunisation requirements, undergo a Criminal History Check and hold a current Employee Working with Children Check.

We exemplify QEC’s Values, the Victorian Public Sector Code of Conduct and Values and the Victorian Child Safe Standards.

We aim to provide a culturally safe environment for First Nations people and promote diversity and equal opportunity at QEC, to ensure all can enjoy a sense of belonging.