Executive Officer, Alfred Deakin Institute for Citizenship and Globalisation

Deakin University; City of Melbourne; Hybrid; AUD 118,000 - 137,000; Full time

Job summary

A leading Victorian university is seeking an Executive Officer for their Melbourne Burwood Campus. The role involves governance support, strategic advice to the Director, and administrative management of the institute. Candidates should have experience in project management, collaboration, and research administration. The position offers a full-time opportunity, with hybrid work arrangements available, and applications close on January 4, 2025.

Qualifications

• Experience in managing administrative projects with proven planning and evaluation skills.
• Experience in developing and implementing frameworks within complex environments.
• Proven research administration experience related to external grants and proposal management.
• Experience as an assistant at an executive level.
• Significant experience in senior administrative roles, preferably in tertiary or research institutions.

Responsibilities

• Provide governance support and administrative management for ADI.
• Support the Director in strategic initiatives and budget implementation.
• Manage operational administrative matters including finance and policy implementation.
• Provide high-level executive and governance support to leadership groups.

Skills

Project management

Collaborative frameworks

Research administration

Executive assistance

Financial systems knowledge

Policy development

Job description

• Based at our Melbourne Burwood Campus hybrid work arrangements
• Secondment opportunity - Full time and fixed term until July 2026
• HEW 8 $118801 - $% Superannuation

About the role

The Deakin Institute for Citizenship and Globalisation (ADI) is one of Australias leading social sciences and humanities research institutes

The Executive Officer provides governance support and administrative management for ADI and provides executive support to the ADI Director Executive and Advisory Board.

This position provides senior level support with the administration of the Institute as well its strategic initiatives and provides support to the Director towards the fulfilment of the Institute Strategic Plan. The position also provides executive assistance to the UNESCO Chair in Comparative Research on Cultural Diversity and Social Justice.

As an Executive Officer you will:

• Act as a coach and work with team members to facilitate growth and development by giving balanced constructive feedback considering individual capability and team performance in alignment with Deakins code of conduct and core university strategies and policies that promote a safe sustainable and productive working environment.
• Provide leadership and high level strategic support and advice to the Director into the operational functions of the Institute including : infrastructure financial management human resources events external communications and the provision of support in the preparation and management of grant contract research and consultancy projects.
• Provide high level executive and governance support to the Institute including the Director UNESCO Chair Leadership Group Executive and Advisory Board.
• In consultation with the Director develop and oversee the implementation of the Institutes budget and staffing plan ensuring that expenditure occurs in accordance with University policy.
• Manage strategic and operational administrative matters including those relating to finance budgeting and planning reporting strategic planning and providing advice to staff and members with respect to the implementation and interpretation of internal and external policy and procedure.

To be successful you’ll have:

• Experience in managing administrative projects and engagement with proven ability to plan implement monitor and evaluate.
• Experience working collaboratively to develop and implement new frameworks and practices within a complex environment.
• Demonstrated research administration experience specifically relating to external grants proposal development and management support.
• Demonstrated experience as an assistant at an executive level.
• Significant experience at a senior administrative level preferably within a tertiary institution research institute or similar organisation.
• Knowledge and understanding of financial systems
• Experience working within a large scale and complex organisation.
• Experience with policy development and implementation.

How to apply

Open only to casual fixed term and continuing staff at Deakin.

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role please contact Fethi Mansouri (Deakin Distinguished Professor and Director Deakin Institute for Citizenship and Globalisation) on prior to 23 December 2025.

For a copy of the position description please see below : PD - Executive Officer

Applications for this position close on Sunday 4 January 2025 at 11 : 55pm.

Are You Ready

Deakin is a Victorian university with a global impact. We are an agile dynamic and innovative university committed to making a positive impact through our excellence in education research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive thriving culture will ensure that people choose to come and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people and people of all abilities cultures sexual orientation and genders.

Required Experience

Unclear Seniority

Key Skills

Databases,Intelligence Targeting,Computer Skills,Intelligence Experience,Military Experience,QuickBooks,Law Enforcement,Constant Contact,Security,Event Marketing,Economic Development,Writing Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 118801 - 136018