Executive & Ministerial Correspondence Officer (Health Mgr Lvl 1) - Perm FT

South Western Sydney Local Health District; Liverpool; Hybrid; AUD 91,000 - 121,000; Full time

Benefits offered by this job

12% superannuation

Salary packaging

Annual leave + leave loading

Hybrid work options

Parental leave

Job summary

South Western Sydney Local Health District in Liverpool Hospital is seeking an experienced Executive Support Officer to coordinate high‑level ministerial briefings and executive communications. You will prepare concise, timely correspondence, manage parliamentary replies, and ensure deadlines are met while maintaining confidentiality.

You will liaise with District and Ministry representatives, monitor workflows, maintain records, and support continuous improvement in communications.

Qualifications

• Experience preparing, reviewing or editing executive or ministerial correspondence.
• Ability to manage competing priorities and strict deadlines with multiple stakeholders.
• Strong attention to detail and accuracy in high‑level communications.

Responsibilities

• Prepare and coordinate ministerial briefings and executive communications.
• Coordinate parliamentary correspondence and meet tight deadlines.
• Support District Executive and Ministry representatives with accurate, timely information.

Skills

Written communication

Stakeholder engagement

Editing/proofreading

Project coordination

MS Office

Outlook

PowerPoint

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Requisition ID: REQ697983 Employment Type: Permanent Full time, 38 hours per weeks Remuneration: $91,326.00 - $121,497.00+ 12% Superannuation + Salary Packaging Location: Liverpool Hospital Applications close: 01/11/2026 Contact: Marion Taylor on 02 8738 6002 | [e-mail] With your skills and experience, you can contribute to the millions of ways we're enriching health, and develop your career as part of the largest health organisation in Australia. Achieve Something Great Join a dynamic and fast-paced Executive Support Unit where your work will directly contribute to effective communication between the District, Ministry and key stakeholders. In this role, you will prepare and coordinate high-quality ministerial briefings, parliamentary correspondence and executive communications, ensuring information is accurate, timely, concise and responsive to complex and sometimes contentious issues. You will work closely with District Executive and Ministry representatives, supporting the delivery of critical correspondence and helping to ensure important deadlines are consistently achieved.

Are You the Right Fit?

The ideal candidate will have strong written communication and stakeholder engagement skills, with the ability to critically review and edit complex correspondence while maintaining appropriate tone, accuracy and attention to detail. You will be organised and proactive in managing competing priorities, monitoring correspondence workflows, maintaining records and databases, conducting audits and supporting continuous improvement initiatives. A commitment to high-quality customer service, sound judgement and the ability to provide specialist advice to a diverse range of internal and external stakeholders will see you succeed in this role.

Selection Criteria

• Describe your experience preparing, reviewing or editing executive, ministerial, board-level or other high-level correspondence. How did you ensure information was accurate, concise, appropriate for the audience and delivered within required timeframes?
• Provide an example of a time when you managed competing priorities and strict deadlines while working with multiple stakeholders. What was your approach, and how did you ensure successful outcomes while maintaining confidentiality and professional relationships?

If you’d like more details, we’re here to help.

Position Information

Applicants will be assessed against the criteria in the Position Description.

Diversity, Culture & Inclusion

We are proud to be an equal opportunity employer dedicated to accessibility and a supportive recruitment experience. If you require adjustments or assistance during the application process, please contact [e-mail]

We value the diverse backgrounds, experiences, and perspectives of our workforce and are committed to fostering a respectful and welcoming environment. We strongly encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, neurodivergent individuals, those from Refugee, multicultural and multifaith backgrounds, and members of the LGBTQI+ community.

Aboriginal Workforce

For Aboriginal candidates who would like to talk to our Aboriginal Workforce Team, please contact [e-mail].

Support is also available through the Stepping Up website.

More Than Just a Job Why Work With Us?

Financial Perks

• 12% superannuation
• Salary packaging and novated leasing via Smart Salary
• Annual leave with 17.5% leave loading (for full-time and part-time staff)
• One extra day off each month for full-time employees
• Work-Life Balance Flexible work options, including hybrid and varied hours (depending on the role)
• Paid maternity and parental leave
• Generous leave options like long service and carers leave
• Grow Your Career Access to learning opportunities through our dedicated Education and Organisational Development team, who support staff with training, workshops, and career development programs.
• Health & Wellbeing Discounted gym membership through Fitness Passport Free and confidential support for staff and their families via our Staff Wellbeing and Support Service (EAP) Wellbeing programs that promote mental health, resilience, and balance

Additional Information

• Vaccination Requirements All staff must meet NSW Health’s vaccination and screening requirements before starting.
• Child Safe Employment South Western Sydney Local Health District is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care.
• Temporary Positions For fixed-term or temporary contracts, there may be opportunities for ongoing permanent employment, subject to policy and organisational requirements.