Executive Coordinator

Sa-Health; Adelaide; On-site; AUD 82,000 - 86,000; Full time

Benefits offered by this job

Flexible work options

Wellbeing support

Fitness Passport memberships

Free flu vaccinations

Employee Assistance Program

Job summary

SA Health is seeking an Executive Coordinator to provide confidential executive support, administrative services and project coordination for the Governance Advisory Services Branch. You will manage schedules, prepare briefing materials and liaise with the Executive Director and senior leaders to ensure smooth operation of the branch.

The role requires strong communication, organisational skills and discretion in handling sensitive information within a fast-paced health sector environment in

Qualifications

• Experience providing high-level executive and administrative support.
• Ability to manage diaries, meetings and travel.
• Strong written and verbal communication skills.
• Proven ability to work with senior stakeholders.
• Experience coordinating multiple projects and tasks.
• Proficiency with Microsoft 365 applications.

Responsibilities

• Coordinate executive activities and manage schedules for the Governance Advisory Services Branch.
• Provide confidential executive support, briefing and project coordination.
• Support the Executive Director and senior leadership team with timely advice and reporting materials.
• Assist in governance, risk and project delivery activities as part of the branch.
• Engage with internal and external stakeholders to facilitate decision-making and service delivery.

Skills

Executive support

Administrative support

Diary management

Stakeholder management

Report writing

Microsoft 365

Tools

Microsoft 365

Job description

Job no: 954389
Work type: Full time
Location: Adelaide CBD
Categories: Administration, Business and Management

• Department for Health and Wellbeing - Strategy and Governance - Governance Advisory Services
• Salary: $82,212 to $86,180 - ASO4 - Full Time / Term Contract up to 12 Months

Role Details

Do you thrive in a fast-paced executive environment and enjoy variety and being at the centre of high-level organisational coordination?

An opportunity has arisen in the Department for Health and Wellbeing, SA Health for an experienced, motivated Executive Coordinator to support our Governance Advisory Services Branch.

As the Executive Coordinator, you will be responsible for providing confidential, high-quality executive support, administrative services, briefing and project coordination and work to ensure the efficient management and operation of the Governance Advisory Services Branch within the Strategy and Governance Division.

As part of your role you will provide high quality and timely support and advice to the Executive Director, Governance Advisory Services and to the wider Governance Advisory Services Branch, including the senior leadership team, Business Manager and other team members.

This crucial position within the Office of the Executive Director is responsible for coordinating executive activities, managing schedules and key communications, supporting governance and project delivery, and building effective relationships with a diverse range of internal and external stakeholders.

The ideal candidate will be personable, highly organised, proactive, adaptable and solutions-focused, with excellent communication skills, attention to detail, and the ability to exercise discretion when handling sensitive and confidential matters.

This is an exciting opportunity to contribute to a fast-paced environment and play a key role in enabling effective decision-making and organisational success. If this sounds like you, then we encourage you to apply.

In this role, you will have the opportunity to:

• Build and maintain strong relationships with executives, managers and staff across all levels of the Department for Health and Wellbeing and SA Health more broadly, providing trusted advice, coordination and communication support.
• Work closely with senior leaders in a fast-paced environment, managing competing priorities and ensuring the seamless coordination of high-volume executive activities.
• Deliver exceptional customer service by influencing outcomes, fostering collaboration and engaging stakeholders with professionalism, tact and discretion.
• Provide support on sensitive, confidential and politically complex matters, exercising sound judgement, diplomacy and integrity at all times.
• Apply strong analytical, research and problem-solving skills to identify opportunities, develop practical solutions and support informed decision-making.
• Support the planning, coordination and delivery of multiple projects, initiatives and business priorities, ensuring deadlines and organisational objectives are consistently achieved.
• Demonstrate exceptional organisational skills while managing competing demands and maintaining a high standard of performance in a complex and dynamic environment.
• Contribute to a culture of excellence through a professional, ethical and customer-focused approach, supporting high-quality service delivery and continuous improvement.

To be successful you will have:

• Demonstrated experience providing high-level executive and administrative support within a complex organisation, including office coordination and the management of administrative systems and resources.
• Proven ability to build and maintain effective relationships with a diverse range of stakeholders, delivering professional, responsive and customer-focused support.
• Strong written communication skills, with experience preparing high-quality reports, correspondence, agendas, minutes and briefing materials.
• Exceptional interpersonal and communication skills, with the ability to engage confidently and professionally with senior executives and key stakeholders.
• Experience supporting business operations through the coordination of financial, human resource and administrative processes and procedures.
• Advanced organisational skills, including experience in diary management and executive coordination including meetings and events.
• A commitment to continuous improvement, with experience reviewing and enhancing systems, processes and workplace practices to improve efficiency and service delivery.
• High-level proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams and electronic document management systems.

Why you'll love it here - benefits that matter:

We know a great career is about more than the work you do. It is also about feeling supported, valued, and able to thrive. At SA Health, you will enjoy:

• A collaborative team environment, working alongside people committed to best practice and meaningful impact.
• Flexible work options and tailored arrangements to help you balance work and life.
• Recognition and growth, celebrating achievements and supporting development opportunities across SA Health.
• Health and fitness perks, including discounted Fitness Passport memberships and free flu vaccinations.
• Wellbeing support, including confidential Employee Assistance Program services for you and your family.

About Us:

The Department for Health and Wellbeing assists the Minister for Health and Wellbeing to set the policy framework and strategic directions for SA Health. The Department supports the delivery of public health services, formulates health policy, facilitates public and consumer consultation on health issues, and monitors the performance of South Australia’s health system by providing timely advice, research and administrative support.

The Governance Advisory Services branch sits within SA Health’s Strategy and Governance Division. The branch comprises Legal and Legislative Policy, Records Governance and Innovations, Assurance Services and Governance, Risk and Compliance.

We are committed to making workplace adjustments to provide a positive and supportive work environment. You are encouraged to let us know if you have any support or access requirements during the recruitment process and beyond to ensure you can perform at your best.

The South Australian public sector promotes diversity and flexible ways of working, including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.

Appointment will be subject to a satisfactory Criminal History Check and appropriate immunisation requirements.

Aboriginal and Torres Strait Islander applicants are encouraged to apply.

Job ref: 954389

Criminal History Screening Requirement

A 'National Police Certificate' NPC (also known as a 'Nationally Coordinated Criminal History Check' NCCHC) for employment involving no contact with vulnerable groups is required for this position (general employment)

Immunisation Risk for this position is Category C (minimal patient contact)

SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.

Enquiries:

Name: Alicia Tsogas

Title: Executive Director, Governance Advisory Services

Phone: [phone] or at [e-mail]

Application Closing Date:

Thursday, 12 November 2026

Attachments:

• 954389 - Executive Coordinator - Role Description .pdf
• Australian applicant guidelines
• International applicant guidelines

• Administration, Business and Management 1