Executive Assistant to the Mayor and Deputy Mayor

Ballarat City Council; Ballarat; On-site; AUD 91,000 - 103,000; Full time

Job summary

A local government authority in Ballarat is seeking a highly organized Executive Assistant to support the Mayor and Deputy Mayor. The role involves managing sensitive operations and contributing to community outcomes in a dynamic environment. The ideal candidate should have strong administrative skills and be able to handle confidential matters while working independently and collaboratively. This full-time opportunity offers a competitive salary and benefits including learning programs and flexible work policies.

Benefits

Learning and development programs

Flexible work policies

Employee benefits program

MyWellbeing initiatives

Qualifications

• Experience in executive support roles within local government or politically sensitive environments.
• Ability to manage confidential and complex matters in a customer-oriented environment.
• Flexibility to work outside standard office hours.

Responsibilities

• Provide high-level executive support to the Mayor and Deputy Mayor.
• Manage day-to-day operations and support community engagement initiatives.

Skills

Organizational skills

Communication skills

Interpersonal skills

Analytical skills

Proficiency in Microsoft 365

Education

Relevant tertiary qualifications in business administration or related field

Job description

Make a real impact in your career!

Ongoing, full-time opportunity

Band 6 salary range $91,938 to $102,015 plus superannuation

Monthly Rostered Day Off

Join the City of Ballarat as an Executive Assistant supporting the Mayor and Deputy Mayor

This high-profile role offers the opportunity to work at the heart of civic leadership, ensuring smooth operations and contributing to positive outcomes for our community. As part of the Executive and Civic Services team, you will play a critical role in delivering excellence in governance and engagement.

About The Role

Provide high-level executive and civic support to the Mayor and Deputy Mayor, including confidential and day to day management in a busy and politically sensitive environment, to enable the Mayor and Deputy Mayor to effectively fulfil civic responsibilities and community leadership duties to deliver positive community outcomes.

About You

You are a highly organised, politically astute professional with a passion for public service and civic engagement. You thrive in dynamic environments where your ability to manage competing priorities and build strong relationships makes a real impact. If you are proactive, adaptable, and excel in a collaborative setting, we would love to hear from you.

Key Selection Criteria

• Relevant tertiary qualifications in business administration or a related field, or substantial experience in executive support roles within local government or a politically sensitive environment.
• Proven experience as an Executive Assistant supporting a Mayor, Government Official, or Senior Executive, with high-level administrative skills and the ability to manage confidential and complex matters in a politically sensitive setting and customer service orientated environment.
• Exceptional organisational and time management skills, with a proven ability to deliver high-quality work under pressure, within strict deadlines with impeccable attention to detail and a high level of accuracy in all aspects of work, while effectively managing competing priorities and adapting to changing demands.
• Outstanding interpersonal, communication and public relations skills, with proven ability to exercise sound judgement, discretion and engage confidently with a wide range of stakeholders, including in challenging or sensitive situations.
• Strong analytical skills, including the ability to conduct research, interpret data and support informed decision-making, alongside sound judgement and initiative in resolving issues.
• Highly self-motivated with demonstrated resilience and adaptability in dynamic environments, with the ability to work independently and collaboratively as part of a high-performing team in a fast-paced, high-profile setting.
• Advanced proficiency in Microsoft 365 and corporate systems for document management, scheduling and record keeping, with demonstrated ability to maintain and improve administrative procedures with strong attention to detail.
• Flexibility to work outside standard office hours, as required, to support the Mayor and Deputy Mayor’s attendance at community and civic events.
• A current Victorian Drivers Licence.
• Demonstrated ability to champion, model and promote the City of Ballarat corporate values.

Benefits

There’s more to remuneration than just salary.

Here Are Some Key Benefits You Might Value

• Learning and development programs
• Flexible work policies
• Employee benefits program
• MyWellbeing initiatives

To Apply

To apply for this position please click on the apply button and submit your application. The closing date for this position is Monday, 1 December 2025.

Please ensure that you provide a cover letter, current resume and answers against key selection criteria.

The successful applicant will be required to undergo a full employment medical and check.

Contact

For any additional questions, please contact Sarah Brackenridge, Coordinator Civic Support on 0417 930 806.

At the City of Ballarat, we celebrate diversity and strive to create an inclusive, flexible workplace where everyone feels welcome. We encourage applicants of all backgrounds, identities, and abilities to apply. If you need any support during the recruitment process, reach out to us at [e-mail]

We’re proud to be a child‑safe organisation, committed to protecting children and young people from harm. Our culture promotes their safety and wellbeing, and we require all successful candidates to undergo relevant screening, including a Working with Children Check and criminal history check.