Executive Assistant to the Mayor and Councillors

at; City Of Bunbury, City Of Busselton; On-site; AUD 60,000 - 80,000; Full time

Job summary

A progressive local government in Western Australia is seeking an Executive Assistant to provide exceptional support to the Mayor and Councillors. The role involves high-level administrative tasks including managing correspondence, coordinating schedules, and drafting communications. The ideal candidate will have significant experience in executive support, outstanding communication skills, and proficiency in Microsoft Office. This position offers generous benefits and contributes to a vibrant community. Applications close on January 26, 2026.

Benefits

Generous superannuation scheme up to 15.5%

Excellent staff benefits (salary packaging, free gym, shopping discounts)

Qualifications

• Significant experience in executive support or high‑level administration.
• Exceptional organizational and time‑management skills.
• Outstanding written and verbal communication skills.

Responsibilities

• Provide high‑level administrative and executive support to the Mayor and Councillors.
• Manage correspondence, prepare official communications, and draft speech notes.
• Coordinate diaries, travel arrangements, and event logistics.

Skills

Executive support experience

Organizational skills

Written communication

Verbal communication

Microsoft Office proficiency

Time-management

Job description

Executive Assistant to the Mayor and Councillors

• Generous superannuation scheme up to 15.5%
• Excellent staff benefits (salary packaging, free gym, shopping discounts)

Are you an experienced and highly organised professional looking for a dynamic role at the heart of local government leadership? The City of Busselton is seeking an Executive Assistant to the Mayor and Councillors to provide exceptional administrative and executive support in a fast‑paced, high‑profile environment.

Why work for the City:

The City of Busselton is located in the picturesque southwest coastal region of WA and offers a desirable lifestyle and the opportunity to be part of one of the most progressive and ambitious Local Governments in the state. We pride ourselves on providing positive outcomes for our community and offering a supportive environment for our employees.

About the role:

You will play a pivotal role in supporting the Mayor and Elected Members, ensuring seamless coordination of their schedules, events, and communications. This is a unique opportunity to contribute to the success of the activities that shape our vibrant community.

Your responsibilities will include:

• Provide high‑level administrative and executive support to the Mayor and Councillors.
• Manage correspondence, prepare official communications, and draft speech notes for community and stakeholder events.
• Coordinate diaries, travel arrangements, itineraries, and event logistics.
• Liaise with government agencies, dignitaries, and key stakeholders on behalf of the Mayor.
• Coordinate civic and ceremonial functions, including citizenship ceremonies and Australia Day events.
• Ensure confidentiality and integrity in handling sensitive governance information.

What you’ll bring to the role:

• Significant experience in executive support or high‑level administration.
• Exceptional organisational and time‑management skills with the ability to manage competing priorities.
• Outstanding written and verbal communication skills, including the ability to prepare speeches and presentations.
• Strong understanding of local government governance and protocols.
• High proficiency in Microsoft Office and digital tools, with the ability to adapt to emerging technologies.
• A proactive, collaborative approach and the ability to work in a dynamic environment with discretion and professionalism.

Pre‑employment Requirements:

• Current C Class Driver’s Licence.
• National Police Clearance (less than six months old).
• Proof of right to work in Australia.
• Pre‑employment medical (arranged and paid for by the City)

Apply: Please click "Apply" and follow the prompts. Please attach a covering letter addressing how you meet the above requirements of the role and your current resume.

Closing date: Applications are invited until 4.30pm on Monday, 26th of January 2026. Screening of applications may take place throughout the advertising period.

The City of Busselton aims to have a workforce that reflects the diversity of our customers and encourages applications from Aboriginal Australians, people from culturally diverse backgrounds, people living with a disability and people of all ages.