Executive Assistant to the COO: Strategy & Projects

Spawnpoint Media; City of Melbourne; On-site; AUD 65,000 - 95,000; Full time

Job summary

Spawnpoint Media in Melbourne seeks an experienced Executive Assistant with strong Chief of Staff capability to support the COO across commercial partnerships, licensing, consumer products, and operations. You will manage calendars, communications, travel, and project delivery, while contributing to strategic decision-making and cross-functional coordination.

The role requires meticulous attention to detail, exceptional organisational skills, and the ability to handle confidential information

Qualifications

• 3+ years of experience in an Executive Assistant, Project Manager or similar administrative role.
• Excellent attention to detail and resourcefulness.
• Strong written and verbal communication skills.

Responsibilities

• Executive support: assist the COO on projects and tasks across all owned functions, including coordination with internal teams; may handle personal tasks.
• Communication and task management: manage inboxes, notifications, calendars, priorities and follow-ups.
• Travel logistics: organise domestic and international travel arrangements.
• Meeting and document preparation: prep for key meetings and prepare materials for stakeholders.
• Client management: liaise with clients and coordinate campaign tasks and timelines.
• Project management: drive projects forward, follow up on tasks and blockers.
• Stakeholder management: communicate on behalf of the COO and build relationships across the business.
• Event coordination: coordinate leadership meetings and off-sites.
• Integrity: handle sensitive information with discretion.

Skills

Executive support

Project management

Communication

Prioritisation

Stakeholder management

Calendar management

Job description

Spawnpoint Media in Melbourne seeks an experienced Executive Assistant with strong Chief of Staff capability to support the COO across commercial partnerships, licensing, consumer products, and operations. You will manage calendars, communications, travel, and project delivery, while contributing to strategic decision-making and cross-functional coordination.

The role requires meticulous attention to detail, exceptional organisational skills, and the ability to handle confidential information