Executive Assistant To The Academic Director And Chief Operating Officer

Centre for Continuing Education; Council of the City of Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Sydney is seeking an Executive Assistant to provide high-level executive and project support in a dynamic academic setting. The role involves managing executive functions, diary coordination, and stakeholder engagement across the University. Candidates should have strong communication, problem-solving skills, and experience in executive support, along with the ability to manage budgets. This position offers a salary of $112,628 plus superannuation and benefits.

Benefits

17% superannuation

Qualifications

• Proven experience in executive support and project management.
• Ability to manage financial aspects of projects.
• Experience in building relationships with senior stakeholders.

Responsibilities

• Provide executive support to the Academic Director and COO.
• Manage daily office operations and diary for the Academic Director.
• Coordinate meetings, events, and travel arrangements.
• Support strategic project execution.

Skills

Executive support

Project support

Communication skills

Problem-solving skills

Negotiation skills

Customer service

Education

Experience in the higher education sector

Job description

Full time, fixed term until 31st December – Secondment Backfill Drive executive support, strategy, and events in a dynamic academic environment Base Salary $112,628 + 17% superannuation

As the Executive Assistant, you will work closely with the newly appointed Academic Director and Chief Operating Officer (COO) of the Charlie Perkins Centre, ensuring seamless administrative operations and strategic project execution. This role plays a key part in supporting the Centre's strategy, managing executive functions, and facilitating stakeholder engagement across the University.

Responsibilities

• Provides broad, high‑level professional executive support to the Academic Director and COO.
• Effectively manages daily office operations and administrative activity.
• Provides extensive diary management for the Academic Director.
• Supports the Academic Director and CHO in the CPC.
• Manages the general day‑to‑day office operations and administration activities.
• Coordinates diaries, meetings, and events, including travel and conferences.
• Provides project officer support for projects implementing the Centre's strategy and operations.
• Builds and manages effective working rapport with key stakeholders and staff across the University.

About you

This is an exciting opportunity to provide high‑level executive and project support within a dynamic academic environment.

Qualifications

• Previous experience in the higher education sector.
• Demonstrated experience in executive support and project support.
• Excellent verbal and written communication skills.
• Strong problem‑solving skills.
• Well‑developed negotiation, conflict resolution, relationship building, and influencing skills with senior‑level stakeholders.
• Proven experience in handling a wide range of enquiries and providing good customer service.
• Ability to use initiative.
• Experience in financial management of projects, managing budgets, and controlling income and expenditure.
• Sponsorship / work rights for Australia.
• Must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply.

Visa sponsorship is not available for this appointment.

Pre‑employment checks

Your employment is conditional upon the completion of all role required pre‑employment or background checks in a manner satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive.

We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve.

We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+.

We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer.

Find out more about our work on diversity and inclusion.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kale Claffey Recruitment Operations by email to © The University of Sydney The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close Sunday 11 January : 59 PM