Executive Assistant to Managing Director

at; Gold Coast City; On-site; AUD 70,000 - 85,000; Full time

Job summary

A leading professional firm in Gold Coast is seeking an Executive Assistant to support the Managing Director. This full-time role involves managing schedules, preparing documentation, and providing high-level support in a fast-paced environment. The ideal candidate will have strong organisational skills, experience in administrative roles, and the ability to handle confidential information with discretion. A competitive salary package between $70,000 to $85,000 is offered, along with a polished workplace culture.

Benefits

Onsite parking

Structured onboarding and training

Clear pathways to senior roles

Premium workplace environment

Qualifications

• Experience as an EA, PA, or senior administrator supporting executives.
• Ability to maintain strict confidentiality and discretion.
• Proactive mindset with attention to detail.

Responsibilities

• Manage the MD’s calendar and daily priorities.
• Prepare briefing notes for key meetings.
• Draft proposals and internal communications.
• Liaise with external advisors and manage travel.
• Support the MD through sensitive legal matters.

Skills

Organisational skills

Written communication

Interpersonal skills

Emotional maturity

Advanced Microsoft Office skills

Job description

Executive Assistant to Managing Director

Ready to Step Into an Executive Assistant Role?

This is a full-time, immediate opportunity for a polished, highly organised, and commercially minded Executive Assistant ready to support the Managing Director of a multi award-winning firm operating from a brand-new, state-of-the-art office in the heart of the Southport business district.

The business is recognised for its high-performance culture, elevated service standards, and strong local presence.

The team lives and breathes the Gold Coast lifestyle, fast-paced days in the business district, with the coastline on the doorstep and a culture built around excellence, energy, and ambition.

As the Executive Assistant to the Managing Director, you will bring structure, precision, and exceptional presentation to a role that sits at the centre of operations. You will be supporting a high-profile MD who is constantly in the spotlight, balancing commercial priorities, media visibility, fast cycles of work, and ongoing brand growth.

This role requires a trusted, composed professional who can confidently support the Director through confidential and sensitive legal matters, remain non-judgemental, and operate with absolute discretion in a high-trust environment. The role also requires the ability to travel locally, nationally, and at times internationally to support the MD across client work, events, meetings, and commercial engagements.

You’ll bring a confident, composed, and engaging presence with the natural ability to command a room, manage sensitive information, and support an executive who moves at speed and expects excellence.

With a design-led fit-out, premium environment, onsite parking, and clear long-term development pathways, this role offers stability, progression, and the opportunity to build a career with one of the Gold Coast’s most awarded professional firms.

Here’s What You’ll Be Doing:

• Managing the MD’s calendar, daily workflow, priorities, and inbox in a fast-paced environment.
• Preparing briefing notes for meetings, conferences, strategy sessions, and business development.
• Coordinating senior candidate interviews, preparation for negotiations, and documentation.
• Drafting proposals, pitch decks, Terms of Business, and internal communications.
• Supporting the MD through confidential commercial and legal matters.
• Liaising with lawyers, accountants, and external advisors.
• Acting as a trusted confidant, calm, unbiased, and professional.
• Managing the MD’s involvement in high-value client relationships.
• Preparing reports, metrics, revenue snapshots, and performance summaries.
• Coordinating photoshoots, media appearances, content shoots, and public engagements.
• Managing travel schedules and accompanying the MD locally, nationally, and internationally.
• Supporting internal culture initiatives, team meetings, onboarding, and HR documentation.
• Managing executive workflows, signatures, approvals, and commercial documentation.
• Overseeing office presentation, brand standards, meeting rooms, and front-of-house experience.
• Providing project support across operations, HR, marketing, recruitment, and commercial initiatives.

What You’ll Bring to the Role:

• Exceptional grooming and presentation suitable for a premium corporate environment.
• Experience as an EA, PA, or senior administrator supporting executives or directors.
• A confident, composed, and engaging interpersonal style.
• Highly developed organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills with a corporate, polished tone.
• Ability to remain non-judgemental, discreet, and balanced in sensitive matters.
• Emotional maturity and the ability to operate with strict confidentiality.
• Flexibility and availability to travel locally, nationally, and internationally.
• Advanced proficiency in Microsoft Office and strong document formatting skills.
• A proactive mindset with the ability to anticipate needs and stay ahead.
• A solutions-focused approach with meticulous attention to detail.
• A desire to grow within a high-performance, supportive corporate team.

What’s in It for You:

• Salary range: $70,000 to $85,000 + super, aligned with experience.
• Monday to Friday hours with a stable, corporate rhythm.
• A brand-new, state-of-the-art office fitout in the Southport business district.
• Onsite parking, a major lifestyle advantage.
• Premium CBD-style surrounds with cafés, gyms, dining, and the Broadwater all within walking distance.
• A polished, boutique workplace culture with a high-performing, close-knit team.
• Structured onboarding, training, and service standards.
• Clear pathways into Senior Leadership roles as you develop.
• An environment that reflects the Gold Coast lifestyle: ambitious, vibrant, and energised.

Your next career step starts here, where precision, presentation, and the Gold Coast lifestyle meet.