Executive Assistant To Lord Mayor

City Of Parramatta; Sydney; Hybrid; AUD 109,000 - 120,000; Full time

Benefits offered by this job

12% superannuation

Hybrid work options

Central Parramatta location

Job summary

The City of Parramatta is seeking an experienced Executive Assistant to the Lord Mayor. This role provides critical executive support, diary management, briefing papers and communications at the highest level within a dynamic, politically sensitive environment.

You will coordinate meetings, travel, and reports while building relations with Councillors, government partners and internal teams. A TAFE certificate or equivalent and 10+ years in senior executive support are required.

Qualifications

• Significant experience providing high‑level executive or secretarial support in a complex, customer‑focused environment.
• Exceptional organisation, time management and administrative skills with the ability to prioritise and meet tight deadlines.
• Strong written and verbal communication skills with confidence engaging with stakeholders at all levels.

Responsibilities

• Provide high‑level executive support to the Lord Mayor, managing a busy schedule, correspondence, briefings, reports and key communications.
• Coordinate meetings, events, functions and travel arrangements, ensuring seamless planning, logistics and follow‑up of actions.
• Prepare high‑quality reports, presentations, briefing papers and other documents to support informed decision‑making.
• Build and maintain strong relationships with Councillors, government representatives, community stakeholders and internal teams.
• Manage constituent enquiries and correspondence with professionalism, discretion and a customer‑focussed approach.
• Support the delivery of key priorities, projects and initiatives for the Office of the Lord Mayor while managing competing deadlines and changing priorities.
• Contribute to the efficient operation of the Office of the Lord Mayor through effective office management, process improvement and administrative coordination.
• Handle confidential and sensitive information with sound judgement and professionalism in a dynamic political environment.

Skills

Executive support

Stakeholder management

Time management

Written & verbal communication

Microsoft Office

Education

TAFE certificate or equivalent

Tools

Electronic records management systems

Job description

Work type: 35 hours per week, some hybrid options

Salary: $108,795.03 to $119,781.85 + 12% superannuation
Employment Type: Full Time, Permanent
Closing date: 9pm, Sunday, 27 September 2026

The City of Parramatta is in the midst of significant growth and transformation. With a community that brings together many cultures, skills and stories, a changing skyline and new investments, this is an exciting time to be part of the journey. Parramatta 2050 gives us a clear picture of where we're heading; a connected, creative and sustainable City with opportunities for everyone. Every role at City of Parramatta contributes to this next chapter, helping us build a strong, thriving Parramatta for the people who live, work and spend time here.

About the Role:

Play a key role in supporting the Lord Mayor and senior staff by delivering high-quality executive, coordination and operational support across a diverse range of priorities. Given the nature of this role and its direct support to the Lord Mayor, flexibility is essential, including a greater level of in-office attendance than may be required in other Council roles.

In this role you will:

• Provide high-level executive support to the Lord Mayor, managing a busy schedule, correspondence, briefings, reports and key communications.

• Coordinate meetings, events, functions and travel arrangements, ensuring seamless planning, logistics and follow-up of actions.

• Prepare high-quality reports, presentations, briefing papers and other documents to support informed decision‑making.

• Build and maintain strong relationships with Councillors, government representatives, community stakeholders and internal teams.

• Manage constituent enquiries and correspondence with professionalism, discretion and a customer‑focused approach.

• Support the delivery of key priorities, projects and initiatives for the Office of the Lord Mayor while managing competing deadlines and changing priorities.

• Contribute to the efficient operation of the Office of the Lord Mayor through effective office management, process improvement and administrative coordination.

• Handle confidential and sensitive information with sound judgement and professionalism in a dynamic political environment.

What's on offer

We offer a competitive remuneration package from $108,795.03 to $119,781.85 plus 12% superannuation.

Your employee experience with City of Parramatta includes:

• Flexibility: Hybrid working conditions, flexi time scheme, additional leave over the Christmas period.
• Leave: 14 weeks paid parental leave, 15 days personal leave, Long service leave after 5 years
• Wellbeing: Employee led networks (ERGs), Fitness passport, Flu vaccinations, Employee Assistance Program (EAP), Ongoing wellbeing initiatives, Health insurance discounts.
• Location & Convenience: Central Parramatta location, discounted parking, Novated leasing available
• Growth: Learning and development programs, leadership pathways, free LinkedIn Learning

About You

You are a highly organised and proactive executive support professional who thrives in a fast‑paced environment. You have a proven ability to manage competing priorities, build strong stakeholder relationships and provide exceptional support to senior leaders with professionalism, discretion and sound judgement.

You will also bring:

• Significant experience providing high‑level executive or secretarial support in a complex, customer‑focused environment.
• Exceptional organisation, time management and administrative skills, with the ability to prioritise effectively and meet tight deadlines.
• Strong written and verbal communication skills, with confidence engaging with stakeholders at all levels.
• Advanced proficiency in Microsoft Office and electronic records management systems.
• Proven ability to handle sensitive and confidential information with discretion; experience in local government or a politically sensitive environment will be highly regarded.

To be considered for this role, you will hold a TAFE certificate or equivalent and any other qualification relevant to the position as well as 10+ years' experience in a senior Executive Support role.

How we work: Inclusion & Belonging

At the City of Parramatta, inclusion and belonging are central to how we work. We're building a workforce that reflects our diverse community and value different perspectives and lived experiences.

We welcome applications from Aboriginal and Torres Strait Islander peoples, people living with disability, people of all ages, women, culturally and linguistically diverse communities, LGBTQIA+ people, ADF veterans, and others who bring unique perspectives.

We are committed to a fair, inclusive, and accessible recruitment process and support reasonable adjustments throughout recruitment and employment - contact for a confidential discussion.

Executive Assistant to Lord Mayor • Parramatta, NSW, AU